SHE Administrative Intern at Fidelity Services Group

Key Responsibilities

SHE Administration & Data Management

• Capture, update and maintain SHE data, reports, registers and records.
• Assist with compiling, updating and organizing site safety files.
• Ensure all documents are filed, scanned and archived correctly (digital & hard copy).
• Track expiry dates for SHE trainings, medicals, LoGS, competencies and legal appointments.

Coordination & Follow‑Ups

• Conduct follow‑ups with site managers, supervisors, and support departments to collect outstanding documents or information.
• Assist in monitoring action plans, audit findings and closing out non‑conformances.
• Liaise with service providers for bookings, training confirmation, and document collection.
• Support communication between SHE Specialist and operational teams.

Meeting Support

• Coordinate SHE meetings, training sessions, audits and site visits.
• Send meeting invites and ensure attendance lists are completed.
• Take accurate minutes during SHE meetings, including H&S Committees, and distribute them timeously.
• Track action items from meetings and support follow‑up.

Training & Compliance Support

• Assist in scheduling training (SHE Rep, First Aid, Fire Fighting, etc.).
• Collect and file training certificates and competence reports.
• Maintain and update the SHE Training Matrix.
• Support the SHE Specialist in preparing and issuing Legal Appointments.

General Administrative Support

• Assist with compiling reports, statistics and compliance summaries.
• Manage calendars, bookings, and task reminders for the SHE Specialist.
• Provide administrative assistance during audits, inspections and investigations.
• Perform additional SHE-related admin duties as required

Minimum Requirements

• Grade 12 (Matric).
• Certificate or diploma in Office Administration or SHE-related field (advantage).
• Computer literacy: MS Teams, Excel, Word, Outlook.
• Previous experience in SHE administration or general admin role beneficial.

Skills & Competencies

• Strong organizational and data management skills.
• Excellent communication skills (written & verbal).
• Ability to follow up and work with multiple departments.
• Attention to detail and accuracy.
• Ability to work under pressure and handle multiple tasks.
• Confidentiality and professionalism.

Key Attributes

• Proactive and reliable.
• Strong time-management skills.
• Team player with a willingness to learn.
• Strong sense of accountability and compliance.

Deadline:6th March,2026