SHE Specialist- Jozi Park at DHL

• We are offering an exciting opportunity for the position of Site HR Operations Lead. In this position you will play a crucial role to support our vision of becoming a Great place to work for all.

Role Outline

• Execute health, safety, and environment plans and processes to provide employees a safe and healthy work environment
• Implement health and safety frameworks and standards, ensuring compliance and adherence to internal and external safety standards, and relevant regulations
• Recognize and mitigate potential workplace hazards, unsafe equipment, work practices and working conditions within the workplace and external environments
• Undertake inspections of grounds, facilities and premises, analyze and suggest corrective measures to reduce the risks of injuries and job-related threats
• Draft reports and conduct investigations on job-related injuries and fatalities, quality nonconformities and determine measures to avoid any recurrence
• Prepare and examine records of workplace injuries, illness and absences to identify areas of concern and provide information required by regulatory agencies
• Conduct investigations for accidents, identify cause for accidents with engineers, management and health and safety regulatory authorities and prevent their recurrence
• Participate in development of solutions for the transportation of hazardous material
• Coordinate orientation activities and daily inspections in the operations facilities, grounds and administrative areas, changes in lay-out and installation of new equipment in order to meet safety rules and standards
• Draft training material and content, and train employees on safety protocols and safety-conscious work performance
• Establish contact and relations with key stakeholders from larger community and law enforcement bodies impacting own work area
• Study and resolve issues in day-to-day health, safety and environment operations and execute practices focusing on increasing effectiveness and efficiency

Key Tasks & Key Accountabilities

• Maintain Minimum Safety Standards (MSS) at 100%                                
• Manage and maintain ISO 14001, ISO 45001 standards                                    
• Establish Safety Committees and arrange compliance meetings                                
• Lead and maintain Health, safety and Environmental CAPA, Change Control, Supplier Management and Training Programmes ensuring  compliance                          
• Manage and control of contract service providers for Pest Control, Cleaning Services                                    
• Collate details of location/country safety incidents and reports them using the approved platform (LOGICS) or via the local LOGICS user within 48hrs.                      
• Assist country safety function in the preparation for and the completion of safety related inspections and audits  (internal/external).                                
• Ensure that the 12 Global safety-First Rules and the 5 Driving Safely Rules are embedded into the workplace.                
• Ensure that Contractors and Labor brokers comply with DHL safety standards                            
• Ensure MHE defensive driving / LOADS are enrolled.                                    
• Provide general safety information and awareness training to location workforce.                                    
• Liaise with Site Management and the workforce to ensure that 2-way communications is maintained on safety related   issues                            
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where   needed.                                
• Uses Behavior Based Safety techniques to engage with the workforce when appropriate                                        
• Act as the validator for Hazard and Near Miss Incidents input into Logics                                
• Assist in emergency preparedness and ensure BCP are communicated to risk department to implement on BCM   plan                            
• Prepare the plan for periodic audit when needed and assist in its conduct.                                        
• Assist in investigations into Business Continuity Incidents where appropriate.                            
• Assist Customer maintenance department and ensure safety compliance on their contractors.                        
• Manage suppliers during surveys/interventions (request permission, deliver work area, control at the end of the   works)                                    
• To conduct SHEQ induction and training of all new employees, contractors and visitors                                
• Ensure that Safety gembas and other safety related inspections are conducted periodically                                    
• Conduct frequent risk assessment with risk assessment team    
• Conduct Root cause analysis on Health, safety and environmental incidents                                    
• Conduct frequent audits to keep site compliant
• Ensure Health, safety and environmental procedures, forms, work instruction etc is reviewed                                        
• Assist Quality Controller with Food compliance in terms of BRCGS compliance                                
• Assist Site management with management of change and other safety related change

Customer:

• External - Assist customer issues with regards to safety incidents.                                 
• Internal - Support local functions in safety issues.                                
• Internal - Provide regional / country / and local safety management with help and assistance.                                
• Internal - provide any requested metrics to management on safety incidents and other KPI's.            

Stakeholder:

• Connect with and influence other specialist departments and 3rd parties e.g. external service providers
• May convince others to accept new concepts, practices, and approaches
• Build strong, trusting cross-functional relationships with DPDHL managers
• Understand customer and key stakeholders' interests and concerns and advise direct reports, customers and key stakeholders
• Provide technical guidance to line managers and employees            

Process:    

•  Assist with / implement safety documented processes and procedures at location / country.                                
•  Assist with any safety related audit items.                                
• Complete / assist with safety awareness and safety training at location / country.                                
• Ensure that the Safety incident reporting procedure is in place.                                
• Complete / assist with implantation of safety standards with sub-contractors and any new projects.                                
• Assist on the procurement and commissioning of any Accelerated Digitalization equipment at the location.     

People - Management:

• No additional authority over staff apart from that arising from the level of authority of the Safety Champion.                                
• Provide advice to the Site Management with reference to Emergency Management and preparedness                                
• Direct management: suppliers                                

Qualifications & Experience

Education:

• IOSH Managing Safely course or Country equivalent                
• SAMTRAC/NEBOSH/NOSA                
• Matric / Grade 12                

Experience:

• Preference for 2-year minimum experience in division.                                                                                 
• Basic knowledge / understanding of safety requirements and concepts                                        
• Experience in environment, health & safety & quality departments.                                        
• Experience in working across multiple sites                                        
• Minimum of 2-4 years' experience/knowledge in the Country    

Functional Competencies    

• Good knowledge / understanding of Supply Chain business (Warehouse / Transport) and operational procedures.                
• Accepts personal responsibility for the quality and timeliness of work.  Can be relied upon to achieve results with little need for oversight.                
• Focus on results and desired outcomes and how best to achieve them. Identify what need to be done and proactively takes appropriate action. Get the job done.           
• Convey clear, timely, persuasive verbal/written messages that positively influence the thoughts and actions of others.                
• Use data and information in a clear and rational process to assess and understand issues, evaluate options, form conclusions and make informed decisions or solve practical problems.