SHEQ Administrator - Cape Town at Cape Town International Convention Centre

Job description

The main purpose: Administer and maintain ISO related and company health and safety documentation and assist the Safety and Security Manager in administrative duties where needed. To ensure full compliance with Health and Safety, Environmental legislation, regulations and ISO Standards. To conduct ISO Internal Audits for the ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018. To conduct the induction for sub-contractors prior to working on site. Must maintain all records relating to contractor safety compliance.

Reporting to the: Senior SHEQ Officer

Key responsibilities will include but are not limited to:

General Administration

• Maintain SOP’s relating to Safety and Security department.
• Adhere and update SOP’s related to IMS (Integrated Management Systems) as and when required.
• Assist with planning of safety audits and communication of these.
• Updating the IMS/ISO Intranet pages.
• Maintain IMS/ISO and Safety documentation and update EBMS system.
• Compile reports (Incident/monthly and quarterly).
• Carry out any reasonable requests that might arise as required by the business.
• Keep minutes of all departmental meetings.

Procurement

• Ensure departmental procurement is done in accordance with the CTICC Procurement process.
• Liaise with suppliers and ensure open Purchase Orders are closed timeously.

Contractor Coordination

• Perform regular contractor file checks and report findings to Senior SHEQ Officer.
• Maintain and update the comprehensive contractor safety files database.
• Attend contractor SLA reviews and minute meetings.
• Administer SLA non-conformances, log and follow up.
• Liaise with sub-contractors, labour brokers and suppliers with regards to safety compliance.

First Aid Administration

• Perform monthly stock-takes (disposable/consumables) on First Aid boxes.
• Order and restock supplies.
• Control consumable/disposal issues.
• Be active First aider as required by business needs.
• Maintain communication on changes via the Intranet.
• Manage accident records and follow up investigation so that detailed records are maintained.

Training Administration

• Coordinating training and capturing records.
• Liaise with Human Capital to schedule refresher training when required.
• Drafting and issuing of SHEQ Appointment letters related to completed training. Ensure records are up to date.

Job requirements

Minimum qualifications and experience:

• Matric Certificate or equivalent (NQF Level 4)
• Basic Health & Safety qualification
• SAMTRAC Certificate will be advantageous
• 2-3 Years’ experience as an Administrator
• ISO’s 9001, 14001 and ISO 45001 internal auditor

Skills and Attributes:

• Microsoft Office skills essential
• Excellent administrative skills
• Excellent organisational and planning skills
• Good communication skills
• Knowledge of implementation and maintenance of SHEQ Systems
• To demonstrate technical skills and knowledge of SHEQ Management in a diverse range of industries and work environments
• Ability to work independently without supervision but also in a team.