Fresh Vacancies at Cape Town International Convention Centre

Job description

The main purpose: Administer and maintain ISO related and company health and safety documentation and assist the Safety and Security Manager in administrative duties where needed. To ensure full compliance with Health and Safety, Environmental legislation, regulations and ISO Standards. To conduct ISO Internal Audits for the ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018. To conduct the induction for sub-contractors prior to working on site. Must maintain all records relating to contractor safety compliance.

Reporting to the: Senior SHEQ Officer

Key responsibilities will include but are not limited to:

General Administration

• Maintain SOP’s relating to Safety and Security department.
• Adhere and update SOP’s related to IMS (Integrated Management Systems) as and when required.
• Assist with planning of safety audits and communication of these.
• Updating the IMS/ISO Intranet pages.
• Maintain IMS/ISO and Safety documentation and update EBMS system.
• Compile reports (Incident/monthly and quarterly).
• Carry out any reasonable requests that might arise as required by the business.
• Keep minutes of all departmental meetings.

Procurement

• Ensure departmental procurement is done in accordance with the CTICC Procurement process.
• Liaise with suppliers and ensure open Purchase Orders are closed timeously.

Contractor Coordination

• Perform regular contractor file checks and report findings to Senior SHEQ Officer.
• Maintain and update the comprehensive contractor safety files database.
• Attend contractor SLA reviews and minute meetings.
• Administer SLA non-conformances, log and follow up.
• Liaise with sub-contractors, labour brokers and suppliers with regards to safety compliance.

First Aid Administration

• Perform monthly stock-takes (disposable/consumables) on First Aid boxes.
• Order and restock supplies.
• Control consumable/disposal issues.
• Be active First aider as required by business needs.
• Maintain communication on changes via the Intranet.
• Manage accident records and follow up investigation so that detailed records are maintained.

Training Administration

• Coordinating training and capturing records.
• Liaise with Human Capital to schedule refresher training when required.
• Drafting and issuing of SHEQ Appointment letters related to completed training. Ensure records are up to date.

Job requirements

Minimum qualifications and experience:

• Matric Certificate or equivalent (NQF Level 4)
• Basic Health & Safety qualification
• SAMTRAC Certificate will be advantageous
• 2-3 Years’ experience as an Administrator
• ISO’s 9001, 14001 and ISO 45001 internal auditor

Skills and Attributes:

• Microsoft Office skills essential
• Excellent administrative skills
• Excellent organisational and planning skills
• Good communication skills
• Knowledge of implementation and maintenance of SHEQ Systems
• To demonstrate technical skills and knowledge of SHEQ Management in a diverse range of industries and work environments
• Ability to work independently without supervision but also in a team.

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Job description

The main purpose: Responsible for providing specialist ICT and Building Management Systems support, event solutions and services addressing business requirements to staff, clients and delegates. There are a wide range of highly integrated systems which required at a minimum first line diagnostic and repair support. To ensure the provision of prioritized support services for members of the executive team and senior management. To engage in the delivery of services (often complex and leading edge) to clients, staff and delegates. The position will also troubleshoot problem areas (in person, by telephone, or via remote access) in a timely and accurate fashion, and provide end-user assistance where required.

Reporting to the: ICT Service Delivery Manager

Key responsibilities will include but are not limited to:

• System / application / network support to ensure service availability – install, upgrade, support and troubleshoot applications hosted on various servers.
• Operational support to ensure supporting ICT service availability – dealing with hardware and application support queries and issues
• Desktop support to ensure that supporting services are available to the business – interact with numerous computer platforms in a multi-layered client server and hybrid cloud environment
• Contract and service provider management to ensure consistent quality and value for money is achieved
• ICT governance to ensure the business is not exposed to risk
• Successful project implementation
• Administration ensuring best practices are adhered to

Job requirements

Qualifications:

• Matric certificate (NQF Level 4)
• Relevant Technical Certifications – E.g. Microsoft (Microsoft Certified IT professional qualification; Microsoft 365 Certified: Modern Desktop Administrator Associate; Microsoft Certified: Azure Fundamentals; Azure Active Directory), Cisco, Veeam, CompTIA, ITIL
• Those with a business or non-technical qualification could supplement their education with a certificate program, individual courses or directly relevant experience that provide the necessary IT industry knowledge required.

Skills & Experience:

• 3 years relevant technical and specialist experience in a highly integrated and technical environment preferably in the hospitality industry
• Extensive experience with networking, active directory, wireless, servers, virtualisation in a production environment
• Preference will be given to candidates with events experience

Personal attributes: This position would suit an individual with good interpersonal, and technical skills, the ability to meet deadlines. The ability to work in a fast-paced environment with extensive client networking and relationship building skills. The candidate should have the ability to manage complaints and be an innovative thinker.