Site Administrator at Nordex

Functions:

• Attend to calls on site and ensure they are transferred to the right individuals, or take an appropriate message
• Filing of DTSI’s and permits
• Updating and control of timesheets
• Toolbox talk record keeping
• Maintain and file vehicle inspection reports
• Maintain and file PPE inspection reports
• Maintain and file all subcontractor HSE documents
• Maintain records of all site employees training and ensure early notification of expiry
• Attend weekly service meeting, take minutes and distribute them
• Check and submit site expenses for authorisation
• Prepare and update applicable reports
• Check and submit travel claims
• File incident reports
• File and follow-up on insurance claims until car repaired (dents, windscreens, etc.)
• Submit monthly standby schedule and ensure changes are made when required on
• Remote Weekend Dispatching team
• Prepare and maintain register of all Company assets handed over to technicians and collect all on termination/ resignation, including, but not limited to, PPE, tools and IT equipment
• Assist with ordering and control of stationery and consumables, ensuring adequate stock at all time

HSE:

• Capturing Man-hours of all technicians and subcontractors and prepare monthly
• HSE report
• Assist Lead Technician in compiling monthly HSE reports for submission on 1st day of month
• Updating of HSE documents / policies
• Arrange and attend to site inductions, and the filing of induction documents
• Assist with recording of incidents, near misses and other safety reports
• Submission of safety walk cards
• Ensure that daily and weekly checks are completed and filed and monthly checklist / registers are completed by the 15th of every month.

Spare parts and tools:

• Manage access of storeroom by keeping accurate records of what was taken out and returned with guidance of the Senior/Lead Technician
• Manage issuing and returning of Company property, including radios, tools and equipment
• Report any defective radios, tools and equipment to site supervision
• Follow up and track parcels with courier companies under guidance of Materials

Handler & Manager

• Prepare weekly reports of all deliveries and outstanding purchase orders
• Prepare and submit weekly reports of stock consumption
• Keep accurate records/ report of defect parts to be posted on SAP
• Prepare requisition note for purchaser and file them on site
• Liaise directly with Buyer to ensure all processes followed until delivery
• Responsible for storage housekeeping with support from Senior/ Lead Technician
• Accept and check deliveries on site and ensure documents (delivery notes, invoices, etc.) are scanned to head office and originals kept on file
• Prepare parcels to be returned and couriered from site and spares to be returned back overseas for investigations, repairs, etc.
• Manage and track all tools on site by means of tool register under guidance of Senior/Lead Technician & Material Handler/ Manager
• Responsible to assist with stock taking (quarterly, bi-annually & annually)
• Submit weekly/monthly stock reports for consumptions, issued stock and defect 
• NB: Might be required to do additional duties not mentioned above, depending on operational requirements

Qualifications:

• Grade 12 certificate

Experience:

• Previous administration experience will be an advantage.