Sr Administrative Services Coordinator at Thermo Fisher Scientific

Job Description

Location/Division Specific Information

The Purchasing Assistant - performs a variety of administrative tasks to support the achievement of site procurement and business objectives in MBD Johannesburg. We are friendly, devoted, result driven, but most importantly - we are a lovely team of motivated professionals who love what they do.

Discover Impactful Work:

Responsibilities:

• Handling communication to suppliers including administrative matters.
• Ordering raw materials from local suppliers including consumables, maintenance work and other items.
• Placing orders to overseas suppliers and coordinate shipping
• Following up on all outstanding orders
• Receiving delivered raw materials inventory system
• Converting received stock into grams / ml
• Handling correspondence in relation to company information
• Collating Bill of Materials and finished goods into the ERP System
• Ensuring that BOM and FG are reported in the same financial period before month end stock counts
• Ensuring that suppliers data is accurate and updated on ERP system
• Checking of all order confirmations, acknowledgements and back orders
• Management of Stock Adjustment Form
• Preparing creditors documentation for payment
• Filing of administrative documentation every day
• Receiving and inspection of all incoming stock
• Management of Warehouse stock
• Issuing stock to manufacturing
• Handling annual archiving of documents with our off-site contractor
• Maintaining minimum stock levels of raw materials and consumables through timeous ordering of stock
• Planning, coordinating and handling weekly, monthly and annual stock count
• Management and ordering of stationary supplies, general groceries and cleaning agents
• Management of general office equipment
• Acknowledgement and following of Company policies, Standard Operating Procedures and Work Instructions
• Attend Tier meetings
• Completing of Quality documentation according to GDP principles
• Align with Safety Procedures
• Comply dress code stipulations to ensure safety of products
• General housekeeping
• Completing all other reasonable requests and instructions from management

Other Job requirements:

• Ensure a safe and balanced workplace environment
• Live and demonstrate Thermo Fisher 4i values: Innovation, Integrity, Intensity, Involvement
• Work overtime when needed
• Follow any reasonable instruction from a manager/ leader
• Most meaningfully, support your manager and your team as requested to develop into a strong, autonomous and engaged team:

Qualifications:

• Purchasing / Logistics Diploma
• Proficient in Excel, Pastel, SAP knowledge will be helpful
• Experience in a continuous improvement environment
• Excellent communication skills, including negotiation skills
• Ability to communicate complex issues in an easy-to-understand manner
• Demonstrated ability to anticipate reactions and handle expectations