Starke Ayres: Administrative Assistant at Plennegy Group

RESPONSIBLITIES:

Management, receipt, registration and dispatch of seed samples:

Assist with the receipt, registration, dispatch and management of seed samples for:

• General quality determination
• Genetic verification (grow-outs)
• Pathology tests
• 3rd party tests by the NDA etc.
• Comparative testing, etc.
• Seed samples for trials.

Maintenance, management and keeping of electronic and hard copy data / records:

Keep electronic records/registers of all outgoing / incoming samples as well as results thereof for:

• General quality determination
• Genetic verification (grow-outs)
• Pathology tests
• 3rd party tests by the NDA etc.
• Comparative testing, etc.
• Capture and maintain accurate records of all test results on internal database

Assist with Quality control Coordination procedures:

• Assist with timeous and accurate compiling of all Quality Control related matters / reports.
• Stock due for testing reports
• Assist with orders for technical items required for the labs.
• Depot temperature reports
• GLOBALGAP reports
• Laboratory certificates
• Assist with physical and technical laboratory duties.
• Assist with seed write-off requests and management of physical write-off.
• Assist with identification, development and management systems of new procedures which will contribute to improved workload and time management.

Perform general administrative and other duties:

Secretarial services

• Typing of all letters, memos, reports etc. when requested.
• Develop, manages and maintain a filing system and files all documents in an orderly manner.
• Sending of faxes and general Company correspondence.
• Receives incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.
• Arranges air travel and booking of accommodation as and when required.
• Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

• Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.
• Maintains a watchful eye in the office/laboratory environment, ensuring that no confidential documents are left unattended.

Conference and Meetings

• Organizes conference, meetings and other Company functions as required.
• Takes minutes at meetings and distributes them as required.

Customer Service

• Creates a culture of superior customer service in his/her dealings with internal and external customers.
• Acts responsibly and professionally at all times, fostering goodwill and a positive image for the Company.

REQUIREMENTS:

• Grade 12 National Senior Certificate
• Knowledge of agricultural legislation or phytosanitary procedures.
• Driver's license
• Own transport