Stock Administrator at Aspen Pharma Group

To ensure the effective and timeous accounting of stock related transactions in line with key responsibilities.

Key Responsibilities:

(The primary tasks, functions and deliverables of the role)

• Invoice matched to purchase order and processed for finalization (Quantity and Value)
• Ensure accurate invoice processing in keeping with month end timelines
• Sort out queries with Demand Planners, Warehouse and Commercial Managers
• Check invoices adheres with SARS requirements
• Check if all backup documentation is attached
• Ensure transactions are accurately recorded
• Analyze and maintain the GRNYIA and Age Analysis on a weekly basis.
• Select invoices for payment per supplier
• Ensure that invoices are paid in accordance with agreed payment terms
• Ensure suppliers recon is balanced back to ledger timeously
• Confirm supplier receivables account is up to date
• Any overdues to be deducted from payment
• Preform Stock valuation journal monthly by the 3rd working day  
• Confirm inter-company stock balances for the month
• Analysis and comment on GRNYIA matrix for reporting by the 20th
• Send the GRN recon to GSK on a weekly basis and on the 1st working day of the new month before 9am
• Send proof of payment and payment advise to stock vendors
• Ensure banking details for new & old stock vendors are verified and updated.
• General
• Maintain files and documentation accurately
• Review and update the Stock SOP
• Assist with internal and external audit
• Effective utilization of resources to keep processes cost effective
• All queries are followed up and resolved in the shortest possible timeframe within policy framework
• A professional attitude is displayed when responding to customer’s needs.
• Methods for improving customer services are proposed, developed, and continuously updated
• Perform all cost roll ups timeously based on approved documents received. Inform business once completed.
• The following journals will be required to be processed and finalised within timelines as received: