Stock Controller & Ward Secretary - SSISA Rehabilitation Hospital at Intercare Group South Africa

CRITICAL OUTPUTS

• Oversee procurement, receipt, verification, storage, replenishment, and invoicing of ethical, surgical, and other hospital stock in compliance with medicine regulations.
• Maintain accurate records of patient admissions and discharges on AS400 and Healthware systems.
• Ensure correct allocation of patients to beds and maintain bed and diet lists.
• Manage stock levels, ensuring availability for patient care while controlling administrative ward stock and stationery.
• Monitor stock usage, place and receive orders, inspect packaging quality, and maintain expiry date records.
• Secure stock storage areas and maintain data integrity.
• Assist with booking and confirming agency staff while handling queries from agencies.
• Arrange patient transport and assist with X-rays and other diagnostic investigations.
• Order and maintain records of Nimbus mattresses.
• Prepare and update billing sheets, print patient stickers, and complete nursing documentation.
• Reconcile supplier statements and apply LEAN principles to minimize stock surplus.
• Support hospital management and nursing staff with efficient administrative functions.

REQUIREMENTS

• Grade 12 qualification (tertiary qualification advantageous).
• 3–4 years of experience as a Stock Controller (healthcare industry experience preferred).
• Full proficiency in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, planning, and problem-solving skills.
• Excellent communication, teamwork, and customer service orientation.
• Own transport and valid driver’s license (required for emergency stock collection).
• Ability to work in a high-pressure, deadline-driven environment with occasional overtime.