Student Judicial Officer (N002635) at North West University

Job description

PURPOSE OF THE POSITION

• To administratively manage the student disciplinary matters at the Potchefstroom Campus of the NWU through development, implementation, maintenance, and execution of good practices that enable the achievements of the NWU’s organisational objectives compliant with the legislative framework.
• Maintaining consistent student disciplinary procedures on campus while enhancing and promoting the strategic plan of the NWU. Ensure that all stakeholders are empowered in terms of legislation, policies, and procedures.

KEY RESPONSIBILITIES:

Administrate individual student discipline

Execute process, policies, procedures, and practices in accordance with the relevant NWU rules, policies and procedures, including but not limited to: 

• Student disciplinary procedures.
• Student appeals.
• Act as a pro forma prosecutor.
• Drafting of charge sheet.
• Scheduling of disciplinary hearings.
• Arrange the Disciplinary Committee for hearings.
• Negotiate plea agreements with students.
• Prepare reports for appeals.
• Drafting of and providing legal opinion on matters of disciplinary hearings.
• Constant communication with SALA, Exams and faculties about the outcome of hearings.

Create Awareness and Training

Execute training of students, staff, and student patroned bodies as well as other stakeholders on processes, policies, procedures, and practices including but not limited to:

• Student disciplinary procedures.
• Academic dishonesty and integrity.
• POPIA.
• Appeal procedures.
• Visibility of the office on campus.
• Outreach programs.
• Implement and maintain policies on an on-going basis.
• Assist the Manager of Student Judicial Services in executing the awareness campaigns regarding identified issues, trends, problem areas and/or human rights.

General administration

• Execute general administration of the Student Judicial Services.

Record Keeping

• Ensure that all NWU records (as listed in the NWU file plan and relating to the activities of the organisational unit) are collected from the record creators.
• Implement the digitisation plan of the NWU relating to records.

Execution of ad hoc task

• Execution of ad hoc tasks as assigned by the line management of the campus or DVC.

Leadership

• Stakeholders’ relationship development and effectiveness.
• Personal effectiveness, wholeness, and development.

Minimum requirements

• A bachelor’s degree in law (LLB) (NQF Level 8).
• A minimum of three (3) years’ experience in a prosecuting environment. 

ADDED ADVANTAGES:

• Admitted Attorney/Advocate of the High Court.
• A minimum of three (3) years’ relevant experience in a student disciplinary  environment and procedures (from the case being reported until  it is finalised with the possibility of appeal).

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:

• Relevant and proven legal knowledge and experience specifically with regard to Administrative Law.
• Relevant and proven administrative experience.
• General computer literacy.
• Excellent written and verbal communication skills in Afrikaans and English.
• Maintain confidentiality and well thought-out/considered actions.
• Effective record keeping.
• Proven conflict resolution skills.
• Extensive knowledge of the NWU Policies, Procedures and Rules.
• Identifying trends and problem areas in terms of student discipline.
• Ability to develop specific training programmes to address identifies trends or problems.
• Knowledge of GroupWise, Kuali Financial Systems and VSS.
• Ability to liaise internally and externally.
• Ability to apply effective time management, be client orientated.
• Ability to function under pressure while maintaining good human relations.
• Driver’s licence.
• Ability to manage diaries.

BEHAVIOURAL COMPETENCIES

• Must be able to function effectively independently and effectively as part of the team.
• Effective time management.
• Client service orientated.
• Problem solving skills.
• Good interpersonal relations skills.
• Must be able to function effectively under pressure and in conflict situations.

Apply by: 21 October 2025