Supply Chain Assistant at Cipla

Key areas of responsibility:

• Planning of production in alignment with customer demands & procurement of direct /indirect materials & services.
• Coordinate with all departments and contract manufacturing operations (CMOs) to ensure adequate supply and efficient movement of materials.
• Manage daily activities with customer , production and track gap of production plan.
• Manage material availability & incoming material from suppliers.
• Forecast plans for anticipated materials requirements as per customer (CDG) orders.
• Liaise with customer (CDG) regarding their demand/ requirements.
• Using customer demand draw up and execute production plan as per production capacity and availability of materials.
• Get approval from customer (CDG)and ETA once production plan has been finalised.
• Update customer weekly on production plan & dispatch of finished goods.
• Using finalised production plan data and inputting data into MRP system.
• Using data from MRP system to determine raw & packaging materials quantity to be ordered.
• Send out request for quotations to suppliers as per approved vendor lists.
• Review and authorize purchase orders once printed from SAGE/SAP and input data on MRP system to track orders and deliveries from suppliers.
• Follow up with suppliers regarding late or outstanding deliveries.
• Ensure that suppliers deliver correct stock with all relevant documents as per SOP (COA’s COC’s & MSDS)
• All stock sheets and paperwork handed in so that stock can be removed from the ERP system.
• Assist with supplier negotiations & pricing improvements.
• Ensure timeous dispensing of materials as per RMO & PMO to all manufacturing Plants.
• Arrange collection via Transport Company of finished goods from all manufacturing sites to CDG.
• Ensuring that all new stock has been sampled and released by QA.
• Conduct stock takes.
• Oversee & coordinate activities with staff as and when required.
• Follow up on sampling and release of stock ( raw , packaging & FG)
• Arrange for samples for 3rd party testing to be sent out.
• Ensure that QAN’s from stores are correct with all documents for lab sampling.
• Request for information from suppliers as per requirements from QA team.
• Ensure that all invoice’s and Pod’s are handed over to finance for payments.
• All manufacturing documents are received from all manufacturing sites so that stock can be manufactured on ERP system.
• New credit application form suppliers.
• Ensure that all FG invoices are according to customer orders and done on time.
• Ensure all expired stock sheets and paperwork handed in so that stock can be removed from SAGE/SAP.

Minimum position requirements:

• Matric/Grade 12 Pass Qualification in Maths & English
• Diploma/Degree in Supply Chain / Operations Management (NFQ level)
• Must be familiar with Good Manufacturing Practices
• At least 2 to 5 years’ in procurement ;supply chain andproduction planning (preferable in a pharmaceutical manufacturing environment /FMCG)
• Focus will be in production planning.
• Experience and knowledge in ERP systems & computer literacy  (SAP preferable)
• Experience and knowledge in production systems and in working in a multiple process manufacturing environment
• Knowledge and practical application of the South African Occupational Health and Safety act 85 0f 1993.
• Knowledge of the South African Health Products Regulatory Authority guide to Good Manufacturing Practise
• Experience in working in a Highly Regulated environment
• Experience in planning of multiple equipment / lines
• Experience in warehousing with good management skills

Skills:

• Computer Literate (MS Office/Excel/PowerPoint)
• ERP System (SAP)
• Communication
• Target Driven
• Attention to Detail/Accuracy
• Service orientation
• Team orientated
• Time Management
• People Management
• Self-starter and Motivated