Team Assistant, Supply & Legal at Diageo

Role Responsibilities: ​

Executive Administration & Diary Management:

• Manage complex calendars, scheduling, and prioritization of tasks for the HR, Legal, and Supply Directors.
• Ensure effective coordination of meetings, workshops, and leadership engagements.
• Prepare and distribute agendas, pre-read documents, and follow-up minutes for key meetings.

 Travel & Visitor Coordination:

• Arrange and manage travel logistics, including flights, accommodation, visas, and transportation.
• Act as the point of contact for international and local visitors, ensuring smooth business engagements.

Financial & Procurement Administration:

• Process purchase orders, manage budget tracking, and handle expense claims in SAP.
• Conduct medical aid reconciliations and support Directors with financial documentation.

Stakeholder & Communication Support:

• Act as a liaison between the Directors and key internal/external stakeholders.
• Manage correspondence, responding to emails and inquiries with professionalism.
• Ensure communication is effectively cascaded within respective teams.

Event & Meeting Support:

• Organize and coordinate leadership team meetings, team events, and executive offsites.
• Oversee logistics, vendor coordination, and follow-up action.

Experience / skills required:

Qualifications

• Matric essential

Experience

• Minimum 4 years’ experience in a Personal Assistant role
• Organisational skills
• Project and time management
• Excellent Interpersonal skills
• Excellent Written/verbal communication
• Analytical skills
• Full SAP capability
• Outlook proficiency