Team Leader: Project Coordinator at Proconics

Purpose

• As a member of the Project Management Office (PMO), the Team Leader: Project Coordination will provide leadership, oversight, and strategic direction for project coordination activities across a portfolio of large-scale infrastructure projects. This role ensures the project coordination team consistently applies coordination standards, governance frameworks, and project controls.

Requirements

Project Coordination Support. 

• Lead and mentor project coordinators in supporting project managers with the planning and execution of project activities in line with established project management methodologies. 
• Ensure proactive monitoring of project schedules, milestone achievement, and resource utilisation across all projects. 
• Collaborate with project managers to resolve scheduling or resource conflicts and support risk mitigation planning. 
• Monitor project progress, identify any deviations from the plan, and work with the project manager to address any issues. 

Communication and Reporting. 

• Maintain and update project documentation, including project plans, schedules, and reports. 
• Drive effective communication flow between internal teams, project managers, external vendors, and stakeholders. 
• Oversee the development and maintenance of all project documentation, ensuring accuracy, consistency, and compliance with PMO standards. 
• Consolidate status reports, dashboards, and performance summaries for senior leadership and project sponsors. 
• Supervise on-site administrative clerks or coordination personnel to ensure streamlined operational support. 

Administrative Tasks. 

• Lead the coordination and facilitation of key project meetings, ensuring preparation of agendas, minute-taking, and action tracking. 
• Champion administrative efficiency by standardising support procedures and aligning them with PMO priorities. 

Policies and Documentation Control. 

• Assist in the development and implementation of project policies and procedures. 
• Ensures project documentation is maintained and updated. 
• Assists in maintaining records for budget reviews and financial reporting. 

Continuous Improvement. 

• Contributes to the enhancement of project coordination processes and practices. 
• Identify opportunities to refine and enhance project coordination processes, tools, and templates. 
• Foster a culture of continuous improvement within the project coordination function. 
• Support training and onboarding of new coordination staff and contribute to skills development within the PMO.

Qualifications/Experience

• Bachelor’s degree in project management, Engineering, Business Administration, Law or a related field. (NQF level 7). 
• Minimum 8 years of experience in project coordination or management within the infrastructure, construction, or engineering sectors. 
• Certification in Project Management (PMP, PRINCE2, or equivalent) is highly desirable. 
• Proven track record of supporting project teams to deliver within scope, time, and budget. 
• Proficiency in project management software (e.g., MS Project, Primavera) and MS Office Suite. 
• Strong understanding of project management principles and methodologies. 
• Excellent organisational skills, with the ability to manage multiple tasks and projects simultaneously. 
• Ability to identify issues and implement effective solutions promptly. 
• Basic financial management and reporting knowledge. 
• Valid driver's license with own transport.

Personal attributes

• Exceptional communication and interpersonal skills, capable of working effectively with all levels of staff and stakeholders. 
• Strong attention to detail and accuracy. 
• Ability to work collaboratively with and within a team. 
• Ability to work under pressure and manage deadlines.