Temp Accounts Payable Clerk - Sandton at The Heineken Company

Main Responsibilities :

• Invoice processing – Readsoft/SAP and Coupa
• Perform transactional processing and administrative support of the Accounts Payable function, which include:
• Verification of Invoice data to PO information
• Processing invoices through ReadSoft Process Director/SAP ERP
• Monitor and manage documents in Error in PD for AP and Coupa
• Follow-up on PO exceptions (missing GR, Price /Quantity mismatch)
• Process and resolve FI and Form approval issues.
• Review, cross reference and reject duplicates
• Review and Approve Invoices on Coupa portal for integration to SAP.
• Engage with business units regarding invoice queries
• Attend bi-weekly workflow forum to resolve queries
• Conduct root cause analysis and provide feedback and solution
• Reconciliations BEST
• Reconcile allocated vendor (supplier) accounts per agreed KPI’s.
• Review and follow-up on outstanding reconciling items.
• Record keeping of weekly/monthly performance stats for KPI’s.
• Vendor Invoice Age Analysis and Reconciliation performances
• Query resolution – Service Now NextGEN
• Handling all queries via Service Now platform within agreed SLA’s.
• Ensure compliance to Procure to Pay policies, procedures and contracts
• Effective resolution of vendor queries

AP related ad hoc tasks:

• Extract/create Stats for KPIs and save on MS Teams
• Supplier engagements meetings with strategic and or problem suppliers required.
• Drive continuous improvement in area of responsibility.
• Risk Management & Governance and Compliance
• Take responsibility for own development and contribute to team effectiveness.
• Develop effective manager and peer working relations.
• Take responsibility of own performance goals and personal growth
• Managing your career (Objective setting scorecard, PDP place).
• Drive own development to ensure knowledge and skills remain current.

Role requirements:

• Grade 12 and Finance Degree
• Minimum 1-3 years accounts payable or general accounting experience which include: experience in Creditors
• Function in FMCG company.
• Knowledge of general accounting procedures
• Experience in the following technologies will be given preference: SAP, Readsoft –Process Director and Coupa
• Knowledgeable/experience using purchasing systems (ideally SAP, Readsoft, Coupa ), MS Word, Excel, PowerPoint and Outlook Strong Accounting skills