Temporary Contract Administrator Forwarding (X2) (Centurion) at AFGRI Equipment

Description

• The purpose of this roles is to reconcile and capture loads onto Agris System for invoicing to clients and payments to transport vendors.

Requirements

REQUIRED MINIMUM EDUCATION/TRAINING    

• Grade 12

REQUIRED MINIMUM WORK EXPERIENCE            

• 2 - 5 years contract administration experience in the agricultural environment.

KEY PERFORMANCE AREAS         

• Monitor contract delivery movements using the Daily Open Orders Report and Ticket Report.
• Manually capture tonnages ordered/delivered to non-AFGRI silos, i.e 3rd Party transactions.
• Reconcile all deliveries between loading and off-loading locations, capture destination tonnages and match loads in shipment to facilitate accurate and timely invoicing.
• Capture tonnages on contracts delivered on a Direct Delivery basis and match purchases and sales.
• Report anomalies, deviations and non-deliveries on contracts.
• Report any stock (tonnage and grade) differences and initiate claims from either the Transporter or Silo operator.
• Balance and close off Sales contracts in Agris and reconcile and close-off IC contracts.
• Extend contract delivery end dates at month end where applicable.
• Follow up and resolve any queries on loads invoiced (turnaround 2 working days) and assist the Admin Assistants to resolve transport queries.
• Provide necessary documentation to the manager when clients are handed over for non-payment
• Monitor AGRIS system integrations.
• Liaise with Trader & Logistics operator to plan upcoming monthly and/or Adhoc deliveries.
• Prepare Agris contract via Deal Sheet for IC contracts, in time for the delivery date and issue instruction/order on time for Logistics Operator to execute on time.
• Ensure all loads are timeously captured to ensure that the Admin Assistants process transport tickets/vouchers to SAP for payment within terms.
• Maintain accurate transport Shipper ID and freight rates in Agris to minimize queries and stoppages.

TECHNICAL KNOWLEDGE/ COMPETENCIES          

• Computer literacy (MS Office).
• Knowledge of the agricultural grain sector.
• Understanding of AGRIS system will be advantageous.
• Verbal and written communication skills.

BEHAVIOURAL COMPETENCIES 

• Accuracy and attention to detail (this is a highly critical and needed strength).
• Ability to learn, flexible, and on-the-job training.
• Stress management, managing emotions in a high-stress environment.
• Accountability.
• Assertive.
• Result orientated, drive the solution until a task is completed or finalised.
• Teamwork.