Training Hub Coordinator - Durbanville (Western Cape) at AVBOB South Africa

Description
Key Performance Areas:

• Training material/ documentation.
• Ensure that all training material /documentation manuals, letters, etc. are ordered according to training plans (product manuals from the respective providers and Sales Guru from Head Office).
• Coordination of courses.
• Receive nominations from relevant managers.
• Select nominees according to target group (Ranking list).
• Transfer nominations to training schedule for relevant course and inform Area Managers and all relevant parties about the training via email.
• Ensure that nomination list are sent to Head office for verification of appointment.
• Arrange training venues and necessary equipment e.g. LCD, Overhead Project and Laptop.
• Organise light refreshments.
• Book accommodation and make flight/bus arrangement.
• Captured details and update VIP system (Pending VIP access).
• Type, Photostat and distribute (fax where necessary) nomination letters and letters of acceptance.
• Pack manuals, handouts etc. According to checklist and roll out plans of trainers.
• Type attendance registered and ensure signature are obtained.
• Ensure proper filling is done for all training provided year on year.
• Update training on a regular basis and inform Head Office.
• Keep records of results of all assignment’s POE’s.

Monthly reports.

• Ensure that reports are sent though the Head Office on due dates.
• Update monthly matrix and training register and forward to Head Office at the end of each month.
• Giving advice and answering queries iro administration of courses
• Nomination procedure, withdrawal procedure, Target market iro individual courses, assessment, POE’s Travel and subsistence claims and procedures, Courses in general, annual training programme, etc.
• Obtaining quotation from suppliers and insuring of requisition.
• Request quotations according to normal procedure.
• Liaise with individual suppliers from quotations.
• Ensure all details and documents are completed on the suppliers form for all new suppliers forwarded to Head office, in advance, before training takes place.
• Processing travel and subsistence claims, requisite payment, lunches e.g. cheque or cash focus.
• Check subsistence claims and invoices.
• Complete cheque requisition form.
• Obtain all relevant signatures.
• Make copies of all documentation and ensure all documentation is received.
• Send though to Head Office.
• Follow up on payment process.
• Update on product changes.
• Ensure trainers have acknowledge all product changes.
• Check to verify if product changes are in the training manuals.
• Maintenance and control of assets and equipment.
• Ensure equipment where necessary according to prescribed procedures and keep records at all times.
• Once a month check equipment if still in working order, report defaults to Head Office.
• Conduct quarterly asset register checks on all equipment and furniture allocated to the Hub and report to Head Office.

Requirements

Minimum Qualifications

• Grade 12/ Matric
• 2 years tertiary Qualifications (Humanities preferably)
• Basic level of proficiency relating to the MS Office Suite (In particular MS Word, MS Excel and MS PowerPoint 

Knowledge and Experience

• 1 year practical experience of HR system and software
• 2 years co–ordination experience

Technical And Behavioural Competencies

• Basic level understanding of budgeting and cost control
• Intermediate level understanding of HR business processes and procedures
• Intermediate level knowledge and understanding of relevant legislation
• Intermediate level interpersonal skills
• Intermediate level planning and organising skills
• Intermediate level problem solving skills
• Intermediate level conflict management skills
• Intermediate level decision making judgement skills
• Advanced level administration skills
• Advanced level communication skills
• Detail oriented
• Proactive
• Tenacity
• Autonomy/ independence
• Assertive Decisiveness
• Initiating action
• Maintain high work standards