Training Hub Coordinator: Montana (Pretoria) at AVBOB South Africa

Description

RESPONSIBILITIES  INCLUDE: 

Training material/ documentation.

• Ensure that all training material /documentation manuals, letters, etc. are ordered according to training plans (product manuals from the respective providers and Sales Guru from Head Office).

Coordination of courses.

• Receive nominations from relevant managers.
• Select nominees according to target group (Ranking list).
• Transfer nominations to training schedule for relevant course and inform Area Managers and all relevant parties about the training via email.
• Ensure that nomination list are sent to Head office for verification of appointment.
• Arrange training venues and necessary equipment e.g. LCD, Overhead Project and Laptop.
• Organise light refreshments.
• Book accommodation and make flight/bus arrangement.
• Captured details and update VIP system (Pending VIP access).
• Type, Photostat and distribute (fax where necessary) nomination letters and letters of acceptance.
• Pack manuals, handouts etc. According to checklist and roll out plans of trainers.
• Type attendance registered and ensure signature are obtained.
• Ensure proper filling is done for all training provided year on year.
• Update training on a regular basis and inform Head Office.
• Keep records of results of all assignment’s POE’s.

Monthly reports.

• Ensure that reports are sent though the Head Office on due dates.
• Update monthly matrix and training register and forward to Head Office at the end of each month.

Giving advice and answering queries iro administration of courses.

• Nomination procedure, withdrawal procedure, Target market iro individual courses, assessment, POE’s Travel and subsistence claims and procedures, Courses in general, annual training programme, etc.

Obtaining quotation from suppliers and insuring of requisition.

• Request quotations according to normal procedure.
• Liaise with individual suppliers from quotations.
• Ensure all details and documents are completed on the suppliers form for all new suppliers forwarded to Head office, in advance, before training takes place.

Processing travel and subsistence claims, requisite payment, lunches e.g. cheque or cash focus.

• Check subsistence claims and invoices.
• Complete cheque requisition form.
• Obtain all relevant signatures.
• Make copies of all documentation and ensure all documentation is received.
• Send though to Head Office.
• Follow up on payment process.

Update on product changes.

• Ensure trainers have acknowledge all product changes.
• Check to verify if product changes are in the training manuals.
• Maintenance and control of assets and equipment.

Maintenance and control of assets and equipment.

• Ensure equipment where necessary according to prescribed procedures and keep records at all times.
• Once a month check equipment if still in working order, report defaults to Head Office.
• Conduct quarterly asset register checks on all equipment and furniture allocated to the Hub and report to Head Office.

Requirements

Minimum Qualifications

• Grade 12/ Matric
• 2 years tertiary Qualifications (Humanities preferably)
• Basic level of proficiency relating to the MS Office Suite (In particular MS Word, MS Excel and MS PowerPoint )

Knowledge and Experience

• 1 year practical experience of HR system and software
• 2 years co–ordination experience