Training SETA/QCTO Project Administrator at World Wide Industrial and Systems Engineers (WWISE)

General Job Specifications

As a Strategic Projects Administrator reporting to the Strategic Projects Manager, you will play a crucial role in supporting the successful execution of various projects within the organization, with a primary focus on Skills Development and SETA (Sector Education and Training Authority) management. Your responsibilities will include providing administrative support, coordinating project activities, and ensuring compliance with SETA regulations and organizational objectives.

Key Skills and Competencies Requirements

Administrative Support:

• Assist the Strategic Projects Manager in day-to-day administrative tasks, including scheduling meetings, maintaining records, and handling correspondence.
• Prepare and distribute project-related documentation, such as agendas, minutes, and progress reports, to relevant stakeholders.
• Organize and maintain project files, databases, and other documentation to ensure accessibility and accuracy.

Project Coordination:

• Collaborate with internal departments and external partners to coordinate project activities, resources, and timelines.
• Assist in the development of project plans, budgets, and timelines in alignment with organizational goals and objectives.
• Track project progress, update project schedules, and communicate status updates to the Strategic Projects Manager and stakeholders as needed.

SETA Compliance:

• Support the Strategic Projects Manager in staying informed about SETA regulations, requirements, and compliance standards relevant to the organization’s industry.
• Assist in liaising with SETA representatives and facilitating communication between the organization and regulatory authorities.
• Aid in managing the process of accreditation, registration, and compliance with SETA guidelines for training programs and initiatives.

Skills Development Support:

• Assist in identifying skill gaps and training needs within the organization through data collection, assessments, and consultations with department heads and HR.
• Support the design and implementation of training and development programs to address identified skill deficiencies and promote career advancement.
• Assist in evaluating the effectiveness of training initiatives through feedback mechanisms, assessments, and performance metrics.

Stakeholder Engagement:

• Collaborate with internal stakeholders, including HR, department managers, and executives, to support the alignment of project objectives with organizational priorities.
• Assist in building and maintaining relationships with external partners, such as training providers, educational institutions, and industry associations.
• Support the communication of project updates, achievements, and challenges to stakeholders through reports, presentations, and meetings.

Budget and Resource Assistance:

• Assist in the development and management of budgets for special projects, ensuring efficient allocation of resources and adherence to financial guidelines.
• Support the procurement of necessary resources, materials, and external services required for project implementation within budgetary constraints.

Experience and Qualification Requirements

Minimum Experience & Qualifications Required:

• Bachelor’s degree in business administration, Management, or related field preferred.
• Proven experience in administrative support roles, preferably in a project management or training environment.
• Strong organizational skills, attention to detail, and ability to manage multiple task simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and project management software.
• Knowledge of SETA regulations and training methodologies is desirable.
• Ability to work independently with minimal supervision and thrive in a fast-paced, dynamic environment