Transport Administrator - CPT at WastePlan

Job Summary
Responsible for all transport administration duties. Provide daily, weekly and monthly reports as requested by the Transport Manager.

Responsibilities: 
Administration

• Maintain the cost centre of the vehicles
• Maintain and link assets to correct management account
• Maintain logbooks, records, and monthly kilometers to update the relevant fleet management service providers
• Maintain transport related records: vehicle licenses, driver licenses, traffic fines, timesheets etc.
• Maintain and handle all insurance related documentation, claims and cost distribution on Secure Office
• Process and obtain number plates, driver's licenses, vehicles insurance and roadworthiness certificates
• Processes quotations and invoices for transport supplies
• Create purchase order numbers and send to the relevant suppliers as and when required
• Verify unprocessed PO’s and remove if required
• Maintain asset registers and provide a monthly update to the insurance providers
• Compile traffic fines and prepare deductions
• Process the payment of contractor invoices and monitor the payments thereof
• Ensure that the fuel consumption for the generators and forklifts in / out is recorded in the logbooks

Monthly reports

• Capture the fleet management accounts on Evolution by no later than the 7th of each month
• Capture the fuel consumption on Evolution by no later than the 7th of each month
• Verify monthly costs captured on the transport management accounts
• Update spreadsheet for the Beat Status Report

 Payroll

• Update Secure Office payroll attendance registers, for residential contracts on a daily basis
• Ensure accurate remuneration of all employees at month end
• Send list of overtime to the Transport Manager

Requirements

• Matric (Diploma / Degree will be advantageous)
• Training / experience in logistics and fleet management would be an asset
• Strong database management skills
• Minimum 3 Years’ working experience in a similar role or show significant potential for the position
• Knowledge of Word, Excel, Access and PowerPoint
• Valid drivers’ license and own reliable transport preferable
• Must be well presented, professional and have excellent communication skills