Transport & Depot Coordinator at Profile Personnel

Job Description

• We are seeking a capable, organized, and proactive Transport & Depot Coordinator to join a dynamic logistics team.
• This role is ideal for an individual with solid operational experience who is ready to take ownership within a logistics, packhouse, depot, cold store, and transport environment. The successful candidate will play a key role in coordinating day-to-day logistics operations, supporting planning activities, managing communication between service providers, and assisting with the effective execution of operational plans.
• The position requires someone who can work well under pressure, communicate effectively, follow up diligently, and ensure logistics activities are planned, monitored, and executed efficiently.

Key Responsibilities

Packhouse Planning Coordination

• Coordinate and support the packhouse planning process.
• Gather and verify operational information.
• Update planning schedules and monitor packing progress.
• Identify potential delays and communicate changes to relevant stakeholders.
• Liaise with packhouses, depots, transporters, and internal teams.

Depot & Cold Store Coordination

• Assist with planning and coordinating depot and cold store operations.
• Monitor intake, dispatches, pallet movements, capacity utilization, and stock flow.
• Ensure accurate daily operational updates and reporting.

Transport Coordination & Follow-Up

• Coordinate transport requirements and confirm bookings.
• Follow up with transport service providers.
• Track loads and monitor dispatch execution.
• Ensure transport plans are communicated and delivered on schedule.

Operational Reporting & Administration

• Maintain and improve daily logistics reports.
• Update planning documents and operational records.
• Verify the accuracy of operational information.
• Assist with reconciliations and administrative processes.

Service Provider Communication

• Liaise with depots, packhouses, cold stores, transporters, and internal stakeholders.
• Facilitate effective communication and timely problem resolution.
• Support the efficient execution of logistics plans.

Operational Support & Decision-Making

• Support daily logistics operations and planning decisions.
• Identify operational risks and issues before they escalate.
• Assist with contingency planning and process improvements.
• Contribute to service provider performance management and operational efficiency.

Growth & Development

• Take on increasing responsibility over time, including involvement in:
• Depot oversight
• Transport rate negotiations
• Packhouse planning
• Service provider management
• Cost control initiatives
• Broader logistics decision-making

Requirements

Qualifications & Experience

• Minimum 3–5 years' experience in logistics, transport, agriculture, fruit export, cold storage, supply chain, or packhouse operations.
• Experience coordinating operational activities in a fast-paced environment.
• Knowledge of transport, depot, and cold store operations will be advantageous.

Skills & Competencies

• Strong coordination, planning, and organizational skills.
• Excellent communication and stakeholder management abilities.
• Strong follow-up skills and attention to detail.
• Good understanding of operational planning and execution.
• Computer literacy with strong Microsoft Excel skills.
• Ability to work effectively under pressure and manage multiple priorities.
• Professional approach when dealing with service providers and internal teams.
• Problem-solving mindset with the ability to take ownership and initiative.
• Willingness to grow into a more senior operational role.