Urgent: Buying Manager at Total

Job Description

The Purchasing team seeks to appoint a Buying Manager!

You will be required to fulfill the following key responsibilities:

MANAGE TRANSACTIONAL/TACTICAL BUYING

• Perform all processes related to tactical sourcing activities including management of ad-hoc and once off purchases.
• Monitor delegated spend and ensure approval is done within compliance of purchasing policies
• Manage approval of Purchase Orders within agreed SLA as per the process
• Serve as a liaison with internal and external stakeholders and resolve all PO related queries
• Assist in the assessment of supplier performance
• Occasionally assist in high value tenders when required
• Manage exceptional purchases requests including contracting

MANAGEMENT OF PURCHASING PROCESSES, TOOLS AND SYSTEMS

• Source in best practice from the Total Group (& industry standards) and translate it to local Total South Africa standard for implementation and process improvement.
• Be the custodian of all Purchasing Policies, Procedures and Business Templates,
• Evaluate & identify opportunities to improve the purchasing process and all supporting business processes under the purchasing
• Ensure effective execution, coordination of business support obligations of the purchasing function
• Document Management  and updating Procurement Website on Internet/intranet
• Conduct customer satisfaction audits to business and implement action plans
• Be the custodian of all current and to-be deployed purchasing systems and tools – OPTMA, AGORA, ARIBA e-sourcing, SAP. Track and Clear all integration issues between OPTIMA and SAP or any other systems
• Initiate and participate in projects to develop new tools and ensure deployment of e-Auction and all e-procurement tools as a key user for Purchasing department
• Assist users in the daily use of Purchasing IT tools and in the resolution of difficulties encountered by users.
• Manage the performance of IT tools and in particular track ticket management, resolution and revenue until closing

REPORTING

• Co-ordinate and compile reporting weekly and monthly to Purchasing Manager on all activities
• Track progress against purchasing set targets
• Report quarterly results to Group and compile BBBEE Board Report
• Coordinate, consolidate the Annual Purchasing plan and ensure frequent updates
• Improve reporting and create reporting dashboards, manage and compile Tender Register, Vendor Register and Contracts Register
• Assist category managers with spend analytics reports
• Report monthly and quarterly on BBBEE Spend
• Manage OPTIMA, SAP and all system related queries and become the super-user
• Record and manage the Exceptional Purchases
• Track and Clear all Open POs within prescribed period for CAPEX and 6 months for OPEX .
• Manage and monitor all SLA between the Purchasing Department and all Business Units

MASTER DATA MANAGEMENT

• Manage commercial vendor pre-qualification and due diligence checks
• Performing on-boarding process documents and checks before on-boarding
• Vendor database management ensuring sufficient vendor database for categories or spend
• Periodic (min 6 month) review of Supplier database and deactivating dormant suppliers
• Organize and conduct supplier forums
• Handle & resolve vendor complaints in accordance to the Internal Complaints policy

GOVERNANCE

• Implement the Purchasing Transformation Roadmap on Preferential Procurement and Supplier Development
• Manage all Audits (internal, external and group audits and ensure all Audit findings are actioned and closed.
• Monitor and control deviations and non-compliance to the process
• Ensure smooth running of the Tender Committee Meetings
• Ensure effective business support(secretariat services) by being the Tender Committee Secretary
• Ensure Vendor and Material Master data update for process approval in control of Principal
• Define & update the procedures of Purchasing to standardize working methods.
• Project Manage all business process improvement projects in the Purchasing Department

Candidate profile

• To succeed in this role you will need the following qualifications, experience, skills and attributes:
• A relevant recognized Bachelor of Commence or B-Tech degree / honours or equivalent preferably purchasing or logistics from a recognized tertiary institution;
• Minimum of 8 years purchasing working experience
• Good communicator with previous management experience
• Knowledge of Sourcing and experience of Tactical process a prerequisite
• Knowledge of Purchasing Policies, Processes, Reporting and Purchasing systems is a critical advantage
• Key competencies should include strong negotiation skills, analytical skills, high personal integrity, and strong English communication skills, both written and oral.
• Microsoft Office (Word, Outlook, Excel, PowerPoint, Vision and Projects)
• SAP System and Knowledge of purchasing tools such as e-Sourcing