Active Jobs at Biovac

• We are seeking an individual to provide comprehensive support to the Exco Team by gaining a deep understanding of the companys business plans, structure, and strategy. The successful candidate will effectively represent the company, supporting the board and Exco teams while engaging with stakeholders and staff. They will possess a strong grasp of the roles of Exco members, internal staff, Board members, external partners, team members, and customers, ensuring efficient and friendly interactions to help the Exco team meet its objectives.

QUALIFICATIONS, EXPERIENCE, & INDUSTRY KNOWLEDGE NEEDED:

• Accredited Secretarial, Business Administration and/or Office Management diploma.
• At least 4 years experience in similar position within a medium to large size corporate business.
• Recognition is given to Prior learning and practical experience.

SKILLS & COMPETENCIES

• Technical Aptitude Capable of learning and understanding technical terminology, particularly in the pharmaceutical, biotech, or related industries.
• Proactive & Resourceful Anticipates needs, takes initiative, and finds solutions independently.
• Strong Communication Skills Professional verbal and written communication, including handling sensitive and high-level correspondence
• Confidentiality & Discretion Maintains the highest level of confidentiality when handling executive matters
• Time Management & Prioritization Ability to manage multiple tasks, shifting priorities, and executive requests efficiently
• Executive-Level Support Experience providing high-level support to senior leadership, including scheduling, travel coordination, and administrative oversight.
• Process Improvement Mindset Identifies and suggests improvements to workflows and administrative processes for greater efficiency.
• Team Coordination & Office Oversight Ability to supervise office support staff, ensuring smooth daily operations and alignment with company goals.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

Conduct general administration to ensure the Exco office is run efficiently:

• Develop and maintain the annual corporate calendar.
• Manage Exco members business trips, coordinating with internal teams and external service providers for bookings (flights, visas, accommodation, transport, etc.). Provide complete itineraries, including diary entries, time zones, documentation, travel tips, and boarding passes; address travel issues with the travel agent as they arise.
• Oversee the Exco office documentation management system, ensuring optimal filing, templates, SharePoint folders, and document storage/exchanges.
• Identify cost-effective ways to automate manual processes within the Exco office and assist Exco members in navigating these processes efficiently.
• Execute various administrative tasks as needed by Exco for both personal and business matters.
• Collaborate with internal teams to procure Exco office stationery, equipment, and supplies; assist with Exco office budget management and ensure timely handling of purchase orders and payments.

General Research and Corporate Function Coordination Ensuring the Biovac Executive Team agenda is efficiently and effectively coordinated:

• Assist with research related to general corporate support services as requested by the Exco team.
• Prepare, consolidate, review, and proofread reports, interviews, articles, shared email box emails, newsletters, and other documents as required by Exco members.
• Draft generic emails, correspondence, and invitations on behalf of the Exco team when requested

Ensuring Biovac Executive Team builds effective relationships and complete end to end detailed coordination of visits:

• Coordinate schedules and logistics for management, staff, customers, partners, funders, international delegations, board, Board committees, and other key stakeholders, including roadshows and webinars, in alignment with the corporate calendar and ad hoc requests.
• Secure venues, collaborate with meeting hosts to develop agendas, and share them prior to meetings; ensure all attendee requirements (e.g., packs, presentations) are addressed promptly.
• Set up conference calls, online meetings, and/or hybrid meetings, ensuring optimal connectivity.
• Attend meetings to take minutes, develop action plans, follow up on outstanding issues, and report progress to the Exco team.
• Oversee logistics for large meetings, ensuring catering, venue setup, and smooth flow of events; assist the PR team with company events as needed.
• Be prepared to travel and work after hours when required.

Oversee Office Support Services within the company

• Establish and maintain corporate services-related policies, procedures, forms, and budgets for approval and ongoing review by Exco.
• Conduct surveys to assess office support services' performance from the perspective of management and staff, ensuring service levels remain optimal and addressing any issues or bottlenecks to maintain a positive office experience.
• Coordinate local and international business travel, acting as the liaison between the company and travel service providers for all approved staff travel requirements.
• Lead office and hybrid/home-based office space management, ensuring optimal space usage. Monitor space availability, collaborate with Line Managers, and present proactive needs, risks, and mitigation strategies to Exco for approval and implementation.
• Coordinate activities with office support services-related suppliers on behalf of the Exco team, from start to finish.
• Develop User Requirement Specifications for company support services vendor procurement, including PABX telephony systems, office cleaning, catering, stationery, office layout, and corporate travel (local and international).
• Monitor services rendered in line with service level agreements, ensuring alignment with the companys brand and values; liaise with procurement to address ineffective service delivery or replace vendors as needed.

Application Deadline:

• 07 April 2025

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About the job IT Administrator (FTC)

• BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous IT Administrator (FTC) to join a goal-oriented team.

QUALIFICATIONS NEEDED:

• Degree in computer technology or industry qualifications with minimum 2 years experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 2 years of experience in IT administration, support, or a related role.
• Familiarity with IT systems management, incident and change management processes (e.g., ITIL framework).
• Experience with SAP or similar enterprise resource planning (ERP) systems is an advantage.
• Basic understanding of backup processes, monitoring tools, and SLA management.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

IT Administration Assistance:

• Assist in the preparation, submission, and tracking of user forms, access control, Biometrics for user, IT equipment and infrastructure investments.
• Collaborate with relevant departments to ensure accurate information is provided and timelines are met.

SAP Payment Load:

• Support the team with SAP payment load processes, ensuring accurate and timely input of financial data.
• Monitor and address any discrepancies in SAP payment loads.

Quality System Documentation:

• Review, update, and maintain IT-related quality system documentation (e.g., procedures, work instructions, and policies).
• Ensure documentation aligns with internal standards and regulatory compliance.
• Collaborate with stakeholders to ensure that system processes meet quality standards.

IT Project Coordination:

• Assist in coordinating IT projects, ensuring timely and effective execution.
• Work with cross-functional teams to define project scope, milestones, and deliverables.
• Track project progress and assist in troubleshooting project issues.

Incident Management:

• Participate in the incident management process, logging, tracking, and resolving IT-related incidents in a timely manner.
• Collaborate with other IT teams to investigate, diagnose, and address issues promptly.

Change Management:

• Assist in managing IT change requests and changes to infrastructure and systems.
• Ensure changes are documented and comply with the companys change management procedures.

Backup Compliance Monitoring:

• Monitor and verify the backup compliance of systems, ensuring that backup processes are followed, and that critical data is regularly backed up.
• Troubleshoot backup failures and escalate issues to the appropriate teams.

SLA Monitoring and Reporting:

• Monitor IT service performance to ensure SLAs are met.
• Generate reports on SLA compliance and identify areas for improvement in service delivery.

Application Deadline:

• 07 April 2025

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• BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous QC Technical Specialist to join a goal-oriented team.

QUALIFICATIONS NEEDED:

• Min. Degree or diploma in Immunology / Biotechnology / Biochemistry or equivalent.
• Recognition is given to Prior Learning and practical experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 3 years' experience in vaccine / pharmaceutical / biotech manufacturing industry with QC Laboratory.
• At least 1 year experience at supervisor level.
• Experience in quality and regulatory compliance within a cGMP facility.
• Experience in aseptic (sterile) manufacturing.
• Experience in having faced successful local and / or international quality audits (i.e., SAHPRA and WHO).
• Exposure and understanding of scientific principles related to vaccine manufacturing and testing.
• Experience in technical transfer activities applied to laboratories will be an advantage.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Ensuring all gap analysis and risk assessments are completed for all laboratory activities.
• Can perform initial testing e.g. to ensure familiarization and successful execution.
• Procures new and existing materials required for successful execution of testing to agreed timelines.
• Driving continuous improvement plans and priorities through the implementation of appropriate tools or methodologies to proactively manage risk, reduce wastage and to improve quality on site.
• Planning and assisting with laboratory testing and troubleshooting.
• Co-ordinating testing of Stability, analytical verification and/or analytical validation samples related to associated activities.
• Compiling data trends, data analysis and associated reports to the correct standard and on-time.
• Reviewing of laboratory raw data and logbooks, including OOS/MDDs and or OOT results from internal and/or external testing.
• Ensuring that OOS and invalid investigations are initiated and completed to the correct standard.
• Training and upskilling of analysts.
• Training analysts on theoretical aspects testing with hands-on training approach by means of demonstration, and supervision, using test methods, SOPs, and other documentation and formal assessments.
• Performing formal competency assessments of performance, (e.g., Endotoxin, etc.)
• Selecting analytical test equipment for procurement and participating in equipment qualification e.g., review of qualification documents.
• Assisting in writing and updating of material and product specifications and test methods and standard operating procedures.
• Adhering to Pharmaceutical Quality System (PQS) requirements (e.g., SOPs, CAPAs, Deviations, Risk Assessments, and Change Controls.)
• Participating in quality audits and close out gaps and findings.
• Participating in inspections, investigations, risk management and quality review exercises.
• Participating testing related to technology transfers from other vaccine manufacturers and other project activities.
• Co-ordinating Data Integrity in the QC Laboratory testing with new and upcoming technologies (e.g., LIMS, new hardware and software programs, new technologies), when necessary.
• Co-ordinating Risk assessments in accordance with cGMP guidelines (e.g., ICH Q9, ICH Q10, etc.)
• Assisting with implementation of the site Containment and Control Strategy (CSS).

Application Deadline:

• 02 April 2025