Career Openings at Eastern Cape Provincial Treasury

Requirements

• A Degree (NQF level 7 as recognised by SAQA) In Supply Chain Management / Law / Commerce. Minimum of 3 years' work experience in Supply Chain Management specifically in monitoring or working in a municipal environment at an Officer level (Level 7 or higher).

Duties

• MONITOR, EVALUATE AND REPORT ON COMPLIANCE WITH SUPPLY CHAIN MANAGEMENT REGULATORY FRAMEWORK: Review Municipal Supply Chain Management policies and report on compliance to regulations. Ensure compliance with the, MFMA and all related SCM frameworks by municipalities. Monitor and evaluate supply management processes and report on compliance with the supply chain management guidelines, framework, and accounting standards.
• Provide support and advice on supply chain management processes, policies and compliance to regulations. Review and Report on Contract Management; Long- and Short-term Contracts; Irregular Expenditure; Functionality of SCM committees; Deviations; Variations and Contract Extensions. Support, review and Monitor SCM Procurement plans. Monitor; Review Reports on functionality and quality SCM systems and Processes.
• PROVIDE ADVICE, GUIDANCE, AND REMEDIAL ACTIONS ON SCM ISSUES AND MONITOR REMEDIAL ACTIONS: Review, provide advice and guidance on the Structuring and functionality of SCM committees. Implement Supply chain management reforms in all the delegated municipalities and to play an oversight role in local government. Set complimentary standards within the parameters as set by National/ Provincial Treasury and the relevant SCM frameworks. Monitor and report on municipal policy outcomes. Access and identify capacity gaps, provide technical assistance and support training initiatives with regard to SCM in all delegated municipalities. Provide assistance and advice on improving the supply chain management function within municipalities. Monitor and report on recommendations and remedial actions to improve supply chain management. Provide inputs and advice into other reports related to supply chain management. Oversee the implementation and maintenance of all transversal SCM policies and procedure manuals in all Municipalities. Participate in the development of all transversal SCM policies, procedure manuals and guidelines.
• ENSURE COMPLIANCE WITH THE MFMA AND ALL RELATED SCM FRAMEWORKS BY MUNICIPALITIES: Ensure the implementation and compliance with the operational plan. Ensure the undertaking of site visits in order to assess compliance with SCM Regulations, Policies, etc. Conduct assessment of contractor/supplier performance. Conduct investigation on complaints received from relevant stakeholders. Follow-up on complaints relating to non-compliance and implementation of recommendations arising from assessment report.
• PROVIDE TECHNICAL ASSISTANCE AND TRAINING WITH REGARD TO SCM IN ALL DELEGATED MUNICIPALITIES: Report non-compliance with relevant legislations, regulations and other initiatives by designated municipalities to the relevant supervisor. Develop an implementation plan for transversal SCM policies, procedure manuals and guidelines to be implemented at various institutions. Provide advice and guidance regarding the implementation and maintenance of transversal SCM policies, procedure manuals and guidelines. Ensure that transversal SCM Queries or enquiries (adhoc) are dealt with timeously.
• MANAGE AREA OF RESPONSIBILITY: Perform strategic and operational planning. Manage stakeholder relationships. Oversee the administrative support functions. Perform people management functions. Perform financial management functions. Perform asset management functions.

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Requirements

• A Degree (NQF level 7 as recognised by SAQA) In Supply Chain Management / Law / Commerce. Minimum of 3 years' work experience in Supply Chain Management specifically in monitoring or working in a municipal environment at an Officer level (Level 7 or higher).

Duties

• MONITOR, EVALUATE AND REPORT ON COMPLIANCE WITH SUPPLY CHAIN MANAGEMENT REGULATORY FRAMEWORK: Review Municipal Supply Chain Management policies and report on compliance to regulations. Ensure compliance with the, MFMA and all related SCM frameworks by municipalities. Monitor and evaluate supply management processes and report on compliance with the supply chain management guidelines, framework, and accounting standards.
• Provide support and advice on supply chain management processes, policies and compliance to regulations. Review and Report on Contract Management; Long- and Short-term Contracts; Irregular Expenditure; Functionality of SCM committees; Deviations; Variations and Contract Extensions. Support, review and Monitor SCM Procurement plans. Monitor; Review Reports on functionality and quality SCM systems and Processes.
• PROVIDE ADVICE, GUIDANCE, AND REMEDIAL ACTIONS ON SCM ISSUES AND MONITOR REMEDIAL ACTIONS: Review, provide advice and guidance on the Structuring and functionality of SCM committees. Implement Supply chain management reforms in all the delegated municipalities and to play an oversight role in local government. Set complimentary standards within the parameters as set by National/ Provincial Treasury and the relevant SCM frameworks. Monitor and report on municipal policy outcomes. Access and identify capacity gaps, provide technical assistance and support training initiatives with regard to SCM in all delegated municipalities. Provide assistance and advice on improving the supply chain management function within municipalities. Monitor and report on recommendations and remedial actions to improve supply chain management. Provide inputs and advice into other reports related to supply chain management. Oversee the implementation and maintenance of all transversal SCM policies and procedure manuals in all Municipalities. Participate in the development of all transversal SCM policies, procedure manuals and guidelines.
• ENSURE COMPLIANCE WITH THE MFMA AND ALL RELATED SCM FRAMEWORKS BY MUNICIPALITIES: Ensure the implementation and compliance with the operational plan. Ensure the undertaking of site visits in order to assess compliance with SCM Regulations, Policies, etc. Conduct assessment of contractor/supplier performance. Conduct investigation on complaints received from relevant stakeholders. Follow-up on complaints relating to non-compliance and implementation of recommendations arising from assessment report.
• PROVIDE TECHNICAL ASSISTANCE AND TRAINING WITH REGARD TO SCM IN ALL DELEGATED MUNICIPALITIES: Report non-compliance with relevant legislations, regulations and other initiatives by designated municipalities to the relevant supervisor. Develop an implementation plan for transversal SCM policies, procedure manuals and guidelines to be implemented at various institutions. Provide advice and guidance regarding the implementation and maintenance of transversal SCM policies, procedure manuals and guidelines. Ensure that transversal SCM Queries or enquiries (adhoc) are dealt with timeously.
• MANAGE AREA OF RESPONSIBILITY: Perform strategic and operational planning. Manage stakeholder relationships. Oversee the administrative support functions. Perform people management functions. Perform financial management functions. Perform asset management functions.

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Requirements

• A Degree (NQF level 7 as recognised by SAQA) in Financial Accounting / Financial Management or equivalent tertiary at NQF Level 7 with specialization in Financial Accounting.
• Minimum of 3 years supervisory work experience in Finance / Accounting / Financial Management environment at an Officer level (Level 7 or higher). BAS certificate is essentia

Duties

• FACILITATE CLEARING, MONITORING AND RECONCILING SUSPENSE ACCOUNTS AND SAFEKEEPING OF FINANCIAL RECORDS; Prepare the reconciliation and clearance of suspense accounts. Check and rectify misallocation on suspense accounts. Supervise the preparation of bank reconciliation. Ensure that payment vouchers and journals are properly filed.  Manage verification of payments register. Prepare and process the adjusting journal entries with supporting documentation. Facilitate timeous settlement of inter-departmental debts and liability accounts.   
• PREPARE MONTHLY, QUARTERLY AND ANNUAL FINANCIAL REPORTS; Prepare interim and annual financial statement in terms of the prescribed Annual Financial Statement guidelines. Prepare confirmation of outstanding debts and interdepartmental claims on a monthly basis. Prepare the age analysis of suspense accounts and interdepartmental claims and submit to Provincial Treasury.  
• MANAGE AREA OF RESPONSIBILITY; Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegating functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure Performance Agreements, Work Plans and Personal Development Plans (PDP’s) for all subordinates are developed and implemented timeously. Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates. Ensure assets are managed, maintained and kept safely by subordinates.

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Requirements

• A Degree (NQF level 7 as recognized by SAQA) in Financial Management or equivalent qualification.
• Minimum of 3 years’ experience in SCM Governance Compliance environment at an Officer level (Level 7 or higher). Valid Driver’s Licence is essential.

Duties

• ANALYSE DEPARTMENTAL PROCUREMENT PLANS FOR MONITORING: Review departmental procurement plans and identify key procurement activities. Engage the relevant Unit to address significant irregularities in procurement plans and ensure the credibility and alignment of procurement plans with strategic procurement objectives. Compile and maintain a comprehensive monitoring schedule to track departmental procurement implementation. Liaise with departments to clarify procurement priorities and timelines.
• MONITOR THE IMPLEMENTATION OF PROCUREMENT PLANS IN DEPARTMENTS: Conduct monthly monitoring of departmental procurement plan implementation. Compile and consolidate status reports for submission to various governance structures on the status of adherence to procurement plans. Provide departments with technical support and interventions to address procurement delays or bottlenecks. Manage the quarterly reporting process on adherence to procurement plans. Provide structured feedback to departments to improve procurement performance and accountability. Identify persistent non-performance or non-adherence issues and escalate to the Deputy Director for further action through the Financial Management Accountability Framework (FMAF).
• CONDUCT SCM COMPLIANCE ASSESSMENTS IN DEPARTMENTS: Plan and conduct SCM compliance assessments across departments in line with applicable legislation and policies. Compile detailed reports on departmental SCM compliance status, including recommendations to improve controls and enforce legislative compliance. Provide formal feedback to departments on compliance findings and required corrective actions. Monitor and report on the implementation of departmental action plans arising from compliance assessments. Flag repeated or unresolved SCM non-compliance issues for escalation through the Deputy Director in accordance with the FMAF process.

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Requirements

• A Degree (NQF level 7 as recognised by SAQA) in BCom in Accounting / Commerce majoring in Accounting.
• Minimum of 3 years’ work experience Financial / Asset & Inventory Management environment at an Officer (Level 7 or higher).

Duties

• RENDER AND IMPLEMENT MOVABLE AND IMMOVABLE ASSET MANAGEMENT POLICY, NORMS AND STANDARDS; Coordinate the assessments on the extent to which asset management related controls are implemented within departments. Facilitate and implement strategies to address gaps identified by assessment results. Coordinate and evaluate the implementation of these corrective strategies and provide senior management with periodic reports. Facilitate and coordinate in the development and implementation of appropriate asset management policy. Assist in the management, treatment and disclosure of inventories related expenditure in compliance with the relevant guidelines. Facilitate and coordinate the preparation of financial disclosure annexures and notes relating to expenditure on movable and immovable assets. Issue annual circular communicating the submission dates for the U-AMPs and C-AMPs in terms of Section 9 of GIAMA. Facilitate and provide support in the review and implementation of annual provincial GIAMA implementation plan by DRPW. Assist in the revision and submission of draft U-AMPs and C-AMP to National Treasury in conjunction with DRPW.
• PROVIDE SUPPORT IN PROVINCIAL DEPARTMENTS WITH ASSET MANAGEMENT CAPACITY BUILDING: Assist in preparation of annual assessments of provincial asset management structures for adequacy and relevance to perform asset management function. Support the identification of training needs and planning for relevant training. Prepare all the necessary documentation for workshops and forums aimed at roll-out of asset management related reforms from National Treasury as well as enhancing provincial best practices sharing amongst practitioners.
• FACILITATE THE DEVELOPMENT AND MAINTENANCE OF POLICIES, STRATEGIES AND SYSTEMS FOR ASSET AND INVENTORY MANAGEMENT; Coordinate the development of asset and inventory Management policies/procedure manuals and systems. Coordinate the development of Provincial Treasury Practice notes and compliance checklist tools with regards to assets and inventory management. Facilitate the development of procedure guidelines to promote compliance with the reporting standards of Manage that departments and public entities have asset and inventory management policies and/or procedure manuals. Facilitate the development of asset and inventory strategies in line with the service delivery objectives. Facilitate the review of asset and inventory Management policies, procedure manuals, systems, Treasury Practice notes and compliance checklist tools.
• PROVIDE SUPPORT ON SAFEGUARDING OF ASSETS TO DEPARTMENTS AND ENTITIES: Monitor the safeguarding of assets against destruction, theft and obsolescence. Monitor that all losses of assets are reported, investigated and finalized. Monitor that departments and entities have functional loss control.
• PROVIDE SUPPORT TO DEPARTMENTS ON FINANCIAL MANAGEMENT AND REPORTING ON ASSETS AND INVENTORY; Monitor and support departments and public entities on asset register, trial balance and expenditure reconciliations. Perform reviews of Annual Financial Statements (AFS)/ Interim Financial Statements (IFS) on asset and inventory management of departments and entities. Monitor and support departments and public entities on the development and implementation of audit action plan regarding management on assets and inventory. Provide support on resolving audit findings on non-current and current assets of the provincial departments and public entities. Monitor and support entities on the review of Estimated Useful Life (EUL), residual values (RV) and impairment of PPE (Property, Plant and Equipment). Provide support to departments and entities on the valuation of assets. Provide support to departments and public entities with financial reporting tools for interim and annual financial statements disclosure. 
• PROVIDE SUPPORT TO DEPARTMENTS AND PUBLIC ENTITIES ON ASSET AND INVENTORY MANAGEMENT STRATEGIES OPERATION AND MAINTENANCE OF ASSET AND INVENTORY MANAGEMENT: Monitor and support departments and entities on the implementation of life cycle asset management strategies and value for money of assets and inventory. Monitor that departments and entities have asset management plans operational and maintenance. Monitor and support departments and entities to develop and maintain complete and accurate assets and inventory registers. Monitor and support departments and entities on the application of inventory management techniques. Monitor and support departments and entities on asset verification and inventory stocktaking processes. Perform periodic compliance assessments in departments and public entities to establish compliance relevant legislation.
• FACILITATE TRANSPARENT AND ECONOMIC PRACTICES TO DEAL WITH ASSET DISPOSAL IN THE PROVINCIAL ADMINISTRATION: Monitor that obsolete, redundant and unserviceable assets are disposed of. Monitor the establishment of disposal committees. Monitor compliance with SCM prescripts on asset disposal. Monitor and support departments and entities on the reconciliation of disposal proceeds. Monitor the maintenance of proper asset registers. Monitor compliance with internal control processes with regard to asset disposals. 
• FACILITATE THE CAPACITATION OF ASSET AND INVENTORY MANAGEMENT SECTION IN THE DEPARTMENTS AND ENTITIES: Identify asset and inventory management capacity GAPS and coordination strategies to address the capacity GAPS. Facilitate on-the-job training on assets and inventory management. Conduct workshops on policy framework, Treasury Regulations and Accounting Norms and Standards. Facilitate training interventions on assets and inventory management. Provide support to departments and entities with financial reporting tools for interim and annual financial statements disclosures.

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Requirements

• A Degree (NQF level 7 as recognised by SAQA) in Public Administration / Public Management / Supply Chain Management.
• Minimum of 3 years’ work experience SCM specifically in Procurement environment at an Officer level (Level 7 or higher)

Duties

• COORDINATE, REVIEW AND EXECUTE THE BIDDING PROCESS; Render secretariat services to the Quotations Committee, Bid Evaluation Committee and Bid Adjudication Committee (includes obtaining approval). Compile bid documents. Publish tender invitations. Receiving and open bid documents.
• COORDINATE, REVIEW, AND COMPILE THE LIST OF PROSPECTIVE SERVICE PROVIDERS FOR QUOTATIONS: Compile terms of reference to invite service providers for an expression of interest. Receive, evaluate and adjudicate the expressions of interest. Compile database of approved suppliers / service providers.
• SUPPORT THE FUNCTIONAL OPERATION OF THE SUB DIRECTORATE: SUPPLY CHAIN MANAGEMENT (ACQUISITION MANAGEMENT); Give support to the design and development of acquisition management policies processes and procedures. Render assistance with the execution of the acquisition management plan. Reviewing the acquisition management activities by ensuring compliance with SCM prescripts.
• MANAGE AREA OF RESPONSIBILITY: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegating functions to staff based on individual potential provide the necessary guidance and support and affords staff adequate training and development opportunities, Ensure Performance Agreements, Work Plans and Personal Development Plans (PDP’s) for all subordinates are developed and implemented timeously. Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates. Ensure assets are managed, maintained and kept safely by subordinates.