Career Openings at Housing Development Agency (HDA)

Key Performance Areas:

Internal Audit

• To assist in planning, executing, and concluding financial, regulatory, compliance, or operational ad-hoc reviews or audits.
• Proactively assist in audit processes, practices, and documents to identify weaknesses.
• Assist to identify areas of non-compliance and implement corrective action.
• Assist in performing audit procedures to verify that controls are operating through monitoring and evaluating internal controls.
• Assist the HDA to identify control gaps and opportunities for improvements.
• Assist in offering consultative support on issues of governance, risk management, controls, and compliance within the HDA.
• Assist in coordinating the activities of internal audit with other assurance providers.
• Assist with the implementation of a quality assurance programme.
• Assist in monitoring the implementation of recommendations and action plans that management is required to effect.
• Assist in performing all reasonable tasks given by the Chief Audit Executive.
• Assist in conducting preliminary fraud assessments and coordinate forensic investigations with external parties.
• Assist with periodic reviews of the level of the Agency’s compliance with relevant laws/regulations and internal controls on irregular expenditure and monitoring thereof.

Risk Management

• Assist in performing effective risk and control assessments periodically.
• Work with the Risk Manager to conduct risk assessments, analyse risks and assist with the enterprise risk management function.
• Work with risk and compliance to assist in risk management initiatives.
• Assist in providing continuous support to Business Units on risk and internal control-related matters.
• Assist in promoting and institutionalizing risk awareness culture and compliance in the organisation.
• Assist in developing and tracking the fraud recommendation action plan to mitigate identified fraud risks of the HDA.

Governance

• Assist in giving input into the development of the internal auditing policies and procedures.
• Assist in contributing to the HDA’s initiatives aimed at eliminating waste, improving productivity, and reducing operating costs within the area of responsibility.
• Assist in complying with all the mandatory guidelines with the professional practice of Internal Audit and all applicable legislative requirements within HDA including PFMA, Treasury Regulations, BAS, and DORA.
• Assist with training and awareness to improve the organisation’s control environment.

Reporting

• Assist with the preparation of Internal Audit reports with recommendations to communicate audit results in line with the IIA standards.
• Assist with the preparation of the quarterly audit and risk reports for presentation and adoption by the EXCO, Risk and Audit Committee, and Board.
• Assist with the reporting of internal audit reports.
• Assist with reporting on progress towards implementation of audit-finding recommendations and action plans.

Qualifications and Experience

• Relevant qualifications in Internal Auditing /Accounting / Risk management related qualification.
• A minimum of 3-5 years’ experience in Internal Auditing.
• Experience in PFMA Public Entities.
• Valid professional membership with an Institute of Internal Auditors will be an added advantage.

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Key Performance Areas:

Business Unit Support

• Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment
• Assisting with the logistics of site office set up and maintenance requirements ate these offices
• Managing office procurement requirements
• Design and implement business continuity procedures to ensure business stability in the event of a crisis
• Attend to health and safety requirements within the office environment.

Document Management

• Facilitate the gathering of relevant information and reports of the Business Unit.
• Assist with the collation and the setting up of the Unit’s budget.
• Oversee storage and maintenance of existing documents within the document management system.
• Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
• Monitor and update stored information and data.
• Maintain database of service providers, clients and other key stakeholders.

Reporting

• Provide regular feedback to the Head of Business Unit regarding operational responsibilities.
• Ensure that proper record keeping (statistics) is retained and updated regularly and prepare and submit statistical/statutory reporting as appropriate.
• Assist with the preparation of monthly and quarterly performance reports.

Financial Planning and Management

• Assist in preparing the Head of Business Unit s Office budget and monitor and track expenditure.
• Ensure compliance and adherence to HDA procurement processes both internally and as related to service providers.
• Manage variance reporting in conjunction with the Head of Business Unit.

General Operations Support

• Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR.
• Creation and implementation of a system that creates accessible information to all users within the various programmes.
• Provide operational and administrative support to the regional offices when required.
• Maintaining a diary and meeting schedules management for the Head of Business Unit.
• Liaison and facilitation of relationships with stakeholders including service providers and government officials with the Head of Business Unit and Management.
• Sourcing and booking venues and meetings rooms when required.
• Ensure set-up for critical meetings are in order i.e., tools, documentation, projector.
• Drafting, receiving approvals and distribution of relevant documentation (agendas, minutes, report, presentations etc.) for meetings as required.
• Ensuring smooth running of events and quick resolution of any issues on the day.

Qualifications & Experience

• Relevant Admin or Business administration qualification (national diploma)
• 5-8 years’ experience in similar role
• Competent in MS Office package, Outlook, Excel, PowerPoint, Project and Word
• Experience in basic management

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Key Performance Areas:

Websites development and maintenance

• Write well-designed, testable, efficient code by using best software development practices.
• Create website layout/user interfaces by using standard HTML/CSS practices.
• Integrate data from various back-end services and databases.
• Gather and refine specifications and requirements based on technical needs.
• Create and maintain software documentation.
• Be responsible for maintaining, expanding, and scaling our site.
• Stay plugged into emerging technologies/industry trends and apply them into operations and activities.
• Cooperate with web designers to match visual design intent.

Intranet development and maintenance

• Develop, maintain, and enhance the company’s intranet platform.
• Collaborate with IT staff, content creators, and stakeholders to ensure the intranet meets user needs.
• Ensure intranet content is up-to-date, relevant, and accessible.
• Integrate intranet with other internal systems and databases.
• Implement intranet features that promote collaboration, information sharing, and employee engagement.
• Troubleshoot and resolve intranet-related issues.
• Ensure the intranet is secure and data is protected.

Content management of the HDA web site and social media

• Supervision and preparation of the content for the HDA web site ensuring consistency of the materials.
• Monitors the effectiveness the HDA social media.

Qualifications & Experience

• Minimum of five (5) years of relevant experience in website and intranet development.
• Diploma in Graphic design or Web design.
• Degree in Bachelor of Computer Science will be an added advantage.
• Experience with SEO best practices.
• Proficient in HTML, CSS, JavaScript and any other JS Framework (React, Vue).
• Knowledge of at least one programming language like PHP, ASP.NET, or Java.
• Experience with database systems like MySQL, SQL Server, or MongoDB.
• Experience with responsive and adaptive design.
• Strong problem-solving skills and analytical abilities.
• Ability to work independently and as part of a team.
• Experience with user experience (UX) design principles.
• Exposure in a corporate IT environment.
• Experience in the usage of computers and office software packages, excellent knowledge and experience in handling web-based management systems.

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Key Performance Areas:

Project Development

• Conduct detailed site inspection(s) and data analysis
• Develop and maintain the programme
• Align programme to HDA strategic direction, policy, and plans
• Take into account and accommodate sector development and changes in the programme approach and strategy tailored for specific service offering to organs of state

Project Management Support

• Ensure that the established planning and scheduling methodology is followed in developing project schedule.
• Develop project milestone and progress tracking baselines.
• Ensure projects are viable, feasible and all projects go through the stage gates as defined by Engineering Council South Africa, South African Council for the Project and Construction Management Professions, Association for the Advancement of Cost Engineers and National treasury regulations.
• Assess compliance of projects with HDA policies and standards.
• Support the development of the Work Breakdown Structure to support project delivery.
• Perform analysis of schedule data; identify trends, issues, and areas requiring attention to the relevant department.
• Contribute to schedule reporting, including schedule forecast updates and schedule contingency management.
• Support schedule performance updates, analysis, and reports in a timely manner.

Programme Support and Services to Clients

• Develop project plans to ensure achievement of agreed services
• Define project feasibility factors, resourcing requirements and project deliverables and time frames
• Develop project plans in line with HDA’s project service offerings
• Develop appropriate terms of reference for appointment of project resources
• Reporting in terms of service(s) to client
• Accommodate any changes and/or specific related client request as part of programme offering

Programme Resource Management and Alignment

• Procure required project resources by meeting the requirements of HDA SCM policy
• Monitor performance and provide feedback to identified resources on performance
• Ensure alignment of external resources to project, regional and internal capacity support on the programme
• Perform close out of contracts – (ensuring proper month end, quarterly and year end close-outs)
• Oversee multiple integrated product development teams – (through Preliminary Design, Detail Design, and Verification and Validation)
• Establish, manage and track project plans for the new development programmes
• Determine, manage, and mitigate any programme risks

Programme Budgeting and Financial Management

• Develop project/programme budgets in line with agreed feasibilities and available funding
• Monitor project schedule, expenditure against budget and project deliverables
• Address any project budget variance
• Provide feedback and input to overall HDA budget

Develop support tools, products, lessons learnt and Best Practice

• Identify project design, planning, implementation, management and monitoring best practices that emerge from HDA projects and programmes interventions
• Identify and develop possible support tools and product and opportunities
• Identify and develop opportunities to enhance and improve any existing support tools and products
• Review best practices developed and amend to accurately reflect lessons learnt
• Integrate lesson learnt into new project design, planning, implementation, management, and monitoring methodologies.

Qualifications & Experience

• Civil Engineering Degree Qualification: (BSc in Civil Engineering / BEng Civil Engineering/ B-Tech in Civil Engineering)
• Registration with Engineering Council of South Africa (ECSA) or relevant professional body (i.e. SACPCMP)
• Project and programme management qualification required
• At least 5 -10 years’ experience in related construction sector and/or government programmes in the Human Settlements sector and policies required
• Must have knowledge of Construction Contracts
• Willing to travel extensively
• Computer literate