Career Opportunities at ETDP SETA

Minimum Requirements 

• A Bachelor’s Degree in Facilities Management or Property Management at NQF Level 7 
• A postgraduate qualification relevant to the portfolio will serve as an added advantage 
• Relevant professional body certificates, such as the South African Facilities Management Association (SAFMA) or equivalent professional body certificates will be an added advantage 
• Applicable certificate to Property/Facilities Management, as well as contract management, would be an advantage 
• At least five (5) years’ experience in the provision of property management/facilities management in lease agreements, contract management, maintenance and all facets of facility operation in a medium-sized organization, with at least three years of experience at management level 
• Strong knowledge of facilities management best practices and building maintenance requirements 
• Working knowledge of health and safety regulations, environmental, workplace risk analysis and compliance standards 
• Must have extensive knowledge of contract management, OHSA, PFMA, National treasury requirements, and the Built - Environment Legislative Framework 
• Understanding of lease agreements and property law 
• Knowledge of Budget and Service Level management, drafting and management 
• Excellent communication skills (both verbal and written) with good report-writing skills 
• Proficiency in MS Office packages and data analysis skills 
• Knowledge of accounting principles related to asset management 
• Excellent organisational and project management principles skills
• Strong problem-solving skills 
• Good understanding of the necessary principles of mechanical and electrical requirements
• Good interpersonal skills and ability to manage and lead a team to ensure desired results are achieved 
• Ability to follow up diligently and resolve issues promptly and effectively 
• A valid driver’s licence and willingness to travel to different provinces is essential 

 ​​​​​​​Knowledge and Skills 

• Building and facilities management 
• Budgeting and financial management 
• Safety, Health and Environmental Management knowledge 
• Utility services and Heating, Ventilation, and Air Conditioning (HVAC) Systems and Power Solutions knowledge 
• The Occupational Health and Safety Act (OHS Act) includes regulations and contract law 
• Leadership, analytical and negotiation skills 
• Project management, Strategic and operational planning skills 
• Contractor management skills 
• Asset Management Systems and Processes skills 

Duties and Responsibilities 

• Develop and implement Facilities Management policies and procedures 
• Responsible for the ongoing improvement and continued development of the Strategic Facilities Maintenance Plan 
• Manage the sourcing and maintenance of office accommodation in the provinces 
• Manage the ETDP SETA office constructions and continue renovating spaces according to our strategic plans 
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Ensure the service, maintenance and repair of all air conditioning, plumbing, electrical and telephone systems are done 
• Ensure that basic facilities, such as water and heating are well maintained 
• Negotiate lease agreements and liaise with landlords regarding facility matters for which the landlords are responsible 
• Review and manage all contracts and SLAs in relation to facilities management and maintenance 
• Oversee facility refurbishment, renovations and building projects 
• Liaise and collaborate with all role players internally and externally on maintenance, renovation and construction projects 
• Manage Facilities staff, contractors and external suppliers 
• Develop and/or adhere to a maintenance and preventative maintenance programme on facilities 
• Plan and execute physical changes and move and handle the allocation and management of space within buildings 
• Oversee and manage outsourced services such as cleaning and security 
• Liaise with service providers for contracted services and drafting agreements/ Service Level Agreements (SLAs) 
• Oversee and manage the contracts with providers for services, including security, parking, cleaning and technology 
• Act timeously on internal staff requests relating to facility matters and matters pertaining to fixed assets 
• Assist in establishing and maintaining policies and procedures for asset acquisition, recording, control and disposal 
• Oversee and supervise the maintenance and reconciliation of fixed assets records and match to fixed asset inventory with all business units 
• Determine useful lives and depreciation methods and update depreciation schedules as required 
• Compile monthly and quarterly management reports on activities and assets 
• Co-operate with internal and external auditors on issues relating to fixed assets 
• Attend meetings of the committee, e.g., the Occupational Health and Safety Committee, and respond promptly to emergency calls for maintenance and repairs 
• Participate in inspections of buildings and facilities 
• Prepare and manage budgets, ensure cost-effectiveness and authorize expenditure within budget 
• Manage and oversee the ETDP SETA vehicle, driver and related assets 
• Ensure safety and cost-effective vehicle utilization and compliance with policies and procedures 
• Ensure efficient vehicle management, fuel consumption and maintenance 
• Manage the Facilities staff and ensure adequate resources are available to fulfil tasks 
• Evaluate staff performance regularly and provide appropriate training and skills evaluations 
• Drafting reports and making written recommendations for Senior Management 
• Executive any other duties as assigned by the Manager: Corporate Services 

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Minimum Requirements 

• A Bachelor of Commerce in Accounting or Accounting Science, Finance Management or Financial Management at NQF Level 7. 
• At least five (5) years proven experience in accounting, financial management, analysis, budget management and asset management in the public entity environment. 
• Financial prescripts experience (GAAP and GRAP) and Public Financial Management Act 
• Proficiency in computer literacy with MS Office packages and working experience in ERP systems 
• Knowledge of the SARS Income Tax Act 
• Strong knowledge of accounting principles, regulations, and financial reporting standards. 
• Excellent attention to detail and accuracy in financial reporting. 
• Analytical and problem-solving skills 
• Ability to manage multiple tasks and deadlines effectively 
• Integrity and ethical behaviour in financial management 
• Adaptability and willingness to learn and grow in the role 
• Knowledge of document management, tracking, and retrieving of information, as well as applicable legislation 
• Good written and verbal communication and interpersonal abilities  

Personal Attributes and Skills Required 

• Accounting, audit and compliance skills 
• Planning and organising 
• Problem-solving and decision-making 
• Accounting reporting and accounting software skills 
• Efficient and effective in meeting deadlines and delivering results 
• Stress tolerance and work well under pressure  

Duties and Responsibilities 

• Prepare and review payment batches for validity, accuracy and completeness 
• Review monthly journal entries and ensure the attachment of relevant supporting documentation to ensure the accuracy of the trial balance 
• Review all banking details and ensure that payments to the bank are accurate 
• Review ledger accounts to determine compliance with accounting standards 
• Preparation of monthly accounts receivable reconciliation 
• Preparation of monthly payroll reconciliation 
• Review an accrual listing and periodic monitoring thereof 
• Approve petty cash requests as per the relevant delegations of authority and perform monthly petty cash and inventory reconciliation 
• Assist with the financial statement process by compiling relevant financial information and summarizing the financial status in preparation for interim and quarterly financial statements 
• Perform monthly asset reconciliations and monthly spot check verification of assets 
• Capture and assist additions and disposals on the Great Plan and ensure that the fixed assets registry and insurance are timeously updated 
• Assist with asset management and record asset movement in the asset register in collaboration with the Facilities Unit 
• Process monthly depreciation and impairment journals and process asset-related year-end journals 
• Assist internal and external auditors in executing the audits and ensure all documents needed for the audit are provided 
• Ensure that financial procedures, process maps, and internal controls are followed 
• Provide advocacy on financial accounting activities to make informed decisions 
• Assist in preparing annual financial statements in accordance with the PFMA Generally Recognised Accounting Practices (GRAP) 
• Contribute towards implementing and maintaining adequate budget control procedures, including internal and external reports 
• Resolve payment queries from internal stakeholders and ETDP SETA suppliers 
• Execute any other ad-hoc duties as assigned by the Line Manager 

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Minimum Requirements 

• A Bachelor of Commerce in Accounting, Accounting Science, Finance Management or Financial Management 
• A post-graduate qualification in Accounting/Finance will be advantageous 
• Professional membership with the SAICA or SAIPA or RGA or CIMA, or any other professional body pertinent to finance is mandatory 
• At least five (5) years of experience in management accountant roles, ideally in budget monitoring and financial reporting within the public sector. 
• Working experience in the CaseWare system 
• Excellent computer skills and proficiency in accounting packages such as Great Plains, SAP or similar, with advanced Excel skills 
• Knowledge of Standards of Generally Recognized Accounting Practice (GRAP) and the Public Finance Management Act (PFMA) 
• Proven knowledge of monthly management accounts and National Treasury reporting according to the templates in accordance with current SA laws and regulations 
• Good understanding of the applicable legal and statutory requirements 
• Experience in budget preparation and reporting in accordance with MTEF and ENE guidelines 
• Strong knowledge of financial data analysis and interpretation, budgeting and monitoring, auditing requirements, and reporting skills, with a high attention to detail 
• Ability to analyse, interpret and present financial information in a simplified format 
• Ability to work independently with limited or no supervision 
• Ability to work under pressure while ensuring accuracy and paying attention to detail 
• Ability to apply checks and balances to transactions and procedures to ensure data integrity
• Excellent communication, problem-solving, and organisational skills with the ability to manage multiple priorities and work under pressure 
• Strong understanding of financial regulations and statutory compliance 
• Ability to work autonomously and as part of a broader team with a proactive and results-driven mindset  

Skills And Personal Attributes 

• Knowledge and understanding of governance frameworks (i.e., PFMA, Treasury Regulations, GRAP, KING VI Code of Good Governance, Tax Laws and Regulations, and the relevant legislation governing the SETA environment 
• Good understanding of government reporting requirements and public entities 
• Knowledge of financial packages (SAP, Great Plains, etc.) 
• A working knowledge of Supply chain management functions in a public entity 
• Knowledge of current practices of internal and external auditing 
• Excellent interpersonal skills and team player 
• Strong analytical and problem-solving skills 
• Ability to interact constructively with a diverse range of people 

 Duties and Responsibilities 

• Develop and implement the organization’s budget in collaboration with senior management and other stakeholders 
• Assist with data collating and guiding the units on budget preparations 
• Ensure compliance with relevant laws and regulations relating to financial and budgetary issues 
• Update and circulate the budgeting template to all units and review the budget requests for approval 
• Upload the approved budget onto Microsoft GP and assist units with budget confirmations, ensuring the correct use of GL accounts 
• Manage the virement process and mid-year budget review and identify variances between actual and budgeted financial results at the end of each reporting period 
• Analyse budget-expenditure performance, recommend cost-effective measures and provide explanations of budget variances in consultation with business units 
• Monitor and prepare reports on expenditures for budgets, grants, and contracts to maintain a balanced account 
• Prepare monthly management accounts to ensure completeness, accuracy and validity of all amounts and balances 
• Prepare GRAP-compliant Annual Financial Statements and National Treasury AFS template Standard Chart of Accounts (SCOA) with supporting schedules 
• Prepare the National Treasury quarterly report, the Department of Higher Education and Training (DHET) report, and the medium-term expenditure framework/Estimated National expenditure 
• Ensure compliance wither porting-related requirements from the PFMA, Treasury regulations, Grants regulations, and other prescripts
• Implement plans to ensure that transactions are timeously processed in accordance with the applicable legislative framework
• Liaise with internal and external stakeholders, such as the Department of Higher Education and Training, National Treasury, AGSA, SETA banking institutions and others
• Assist in maintaining an effective and transparent system of account management, risk management, internal control, income, expenditure, asset and budget management
• Identify and provide solutions for inefficiencies, bottlenecks, and any other areas of improvement in the SETA environment
• Prepare regular financial reports, providing clear insights on the budget status to senior management and stakeholders
• Execute any other ad-hoc duties as assigned by the Line Manager

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Minimum Requirements 

• A National Diploma (NQF Level 6) in Business Administration or Business Management or Office Administration. 
• A Bachelor’s degree in a related field will be an added advantage 
• At least eight (8) years experience as a Personal Assistant or Executive Assistant to an Executive or Senior Manager. 
• Strong proficiency in Microsoft Office Suite (PowerPoint, Excel and Word), SharePoint/Google Workspace 
• Proficiency in Power BI would be an added advantage 
• Proven secretarial, administration and minutes-taking experience 
• Exceptional verbal and written communication skills, to enable professional interaction with a wide range of internal and external stakeholders 
• Exceptional organisational skills (planning, collaboration, multitasking, problem-solving, project management, interpersonal skills) 
• A strong track record of meeting deadlines consistently and ability to work under pressure 
• Ability to deal with sensitive issues discretely and to handle confidential information 
• Ability to handle basic accounting functions and entry-level accounting knowledge 
• Ability to work in a team environment and be highly driven, flexible, positive, proactive and energetic 
• Excellent attention to detail, with the ability to maintain a high level of accuracy 
• Open to working extra hours and outside the regular working hours 
• Ability to thrive in a fast-paced environment is essential 

Duties and Responsibilities 

• Provide secretarial and administrative support, including managing the CFO’s diary, coordinating meetings and correspondence, and ensuring that matters of an urgent nature are given priority 
• Provide secretarial support to all CFO meetings and Bid Committees (Bid Specification Committee (BSC), Bid Evaluation Committee (BEC) and Bid Adjudication Committee (BAC) (where required), including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments 
• Writing and distributing comprehensive minutes and resolutions and taking ownership to ensure that all resolutions are followed up on and resolved as per the agreed-upon timelines 
• Screen all incoming calls, take messages, and handle or appropriately route any queries that may arise 
• Maintain and monitor an effective records management system for the CFO office, Finance and Supply Chain Management units 
• Coordinate travel for the CFO, including preparing travel schedules, travel arrangements, flight reservations, hotel accommodation, car rentals, providing directions, etc., to facilitate hassle-free travel 
• Develop and maintain effective and strong relationships with key internal and external stakeholders 
• Conducting research and compiling data for reports, presentations, etc. 
• Facilitate and coordinate events/ sessions in the Finance and Supply Chain Management (SCM) units 
• Assist in the execution of strategic initiatives 
• Assisting in tracking and managing budgets in the CFO’s office 
• Preparation of invoice and payment requests in the CFO’s office 
• Provide administrative support in delivering assignments and projects in the CFO’s office 
• Assist with aligning monthly and quarterly reports submitted to the CFO’s office 
• Ensure that the monthly reports are submitted within the agreed-upon timeframes and that evidence is filed on SharePoint 
• Preparation and submission of CFO weekly plans to the CEO's office 
• Coordinate the submission of Finance and Supply Chain Management reports to the CFO’s office and submission to the relevant stakeholders 
• Consolidate and manage leave plans for the Finance and Supply Chain Management teams 
• Provide regular updates and feedback to stakeholders as required 
• Any other duties as may reasonably be assigned by the CFO