Current Opportunities at Civil Aviation Authority (SACAA)

Description
Overall Purpose of the Job

• The Administrative Officer is the contact point for both internal and external clients, whose purpose is to provide administrative and clerical support to both employees and management. The ultimate goal of the administrator is to ensure the daily administrative processes of the division or department run smoothly and efficiently. 
• General Administrative Functions
• Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.
• Circulate required information and documentation throughout the department and keep accurate record thereof. 
• Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.
• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts. 
• Coordinate budget preparation and reporting on expenditure. 
• Process operation manuals and amendments.
• Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics. 
• Office and Stakeholder Management
• Manage the control of all consumables and liaise with the Procurement Department regarding stock. 
• Organize requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication with SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Requirements
Education

Minimum

• Grade 12, with a certificate in Office Administration or relevant qualification

Ideal

• Diploma in Office Administration or Office Management 

Experience

• 1-3 Years Administration experience

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Description
Site Visits and Inspections

• Completion of allocated C of A/ATF inspection applications as per approved procedure
• Provide clients with the required feedback during the completion of all tasks.
• Review AW records of TC and NTCA aircraft as per procedure during C of A, ATF and RLA Renewal process
• Address industry stakeholder problems/queries in and exemplary manner
• Use of the EBS system for completion of all tasks as assigned by M: AR &I
• Enforcement (Grounding) actions taken as sanctioned by Manager Aircraft Inspection & Registration
• Enforcement actions recommended to the Enforcement. Department to be inline as assigned by M: ARI
• Analyse and investigate significant defects discovered in aircraft and determine corrective action to be taken where airworthiness may be affected and correct any trends, where necessary.
• Monitor the implementation of the ADs and/or related SBs issued by the manufacturer (both foreign and domestic) to ensure air operator’s compliance to the continuing airworthiness of aeronautical products with an established procedure to avoid or correct service difficulties.
• Investigate possible violation of the regulations regarding airworthiness and take appropriate enforcement action, when necessary.
• Participate in aircraft review board activities.
• Reports
• Report with recommendations on outcome of safety audits and inspections.
• Research, develop and propose specific standards to be applied in certification, airworthiness, and maintenance of aircraft.
• Issue special flight permits. 
• Communication and Safety Promotion
• Address Industry stakeholder problems/queries in an exemplary manner.
• Provide Industry feedback to the Authority.
• Inculcate upon Industry stakeholders’ safety prerequisites and procedures.
• Proposal and Revision of Standards
• Proactively research, develop and propose specific standards to be applied in airworthiness and maintenance of aircraft.

Requirements

EDUCATION

Minimum

• Grade 12 
• Trade certificate and a valid Aircraft Maintenance Engineers License in Avionics 

Ideal

• National Technical Diploma 

EXPERIENCE

• 5 years in Aircraft Airworthiness or Aviation Regulatory environment or Civil/Military Aviation experience