Current Opportunities at Secondments

Job Advert Summary    

• Assist the Operations Manager - Administration in ensuring the timeous and accurate payment of benefits to members and pensioners and manage issues associated with fund administration. 

• Maintain the statistical records of members and pensioners and prepare a submission to the EXCO meeting on a monthly basis.
• Ensure that audit controls are in place and audit requests are closed timeously.
• Oversee benefits administrators’ responsibilities including; 

Minimum Requirements    
TECHNICAL COMPETENCY REQUIREMENTS  

• Working knowledge of Pension Fund Rules
• Basic knowledge of Income Tax Act, Divorce Act, Pension Funds Act, Child Care Act, Marriage Act, Recognition of Customary Marriage Act, Mental Health Act
• Working knowledge of Benefit administration
• Knowledge of Law - Section 37 (C) allocation of death benefit lump sums 

REQUIRED MINIMUM EDUCATION/TRAINING    

• Relevant Bachelor Degree. Registered with professional bodies - where applicable.
• Relevant Industry Diploma

REQUIRED MINIMUM WORK EXPERIENCE 

• At least 5 years job-related experience which should include at least 1 year’s experience in a supervisory role. 

Duties and Responsibilities    

• Oversee fund administration duties for administrators
• Prepare up to date, accurate, monthly reports and statistics for the Benefits Processing Manager 
•  Maintain the statistical records of members and pensioners and prepare a submission to the EXCO meeting on a monthly basis.
• Ensure that audit controls are in place and audit requests are closed timeously.
• Oversee benefits administrators’ responsibilities including; 
• Perform quality assurance on claim forms and supporting documents received according to applicable work flow, rules and legislation to ensure claims are accurate and compliant.
• Validate the exit claim form to the exit movement received 
• Ensure accuracy of all claim documentation and member information 
• Verify applicability of member options to Fund Rule and Legislative requirements. 
• Validate manual tax directives for members with additional voluntary contributions.

Project Management support

• Participate in the Fund’s overall projects e.g., Defined Contribution Conversion, Business Process Re-engineering, amendment of the Fund’s Rules, contributing expertise to enable project objectives to be met.
• Draft reports as part of the project deliverables. Project supported to ensure delivery within scope, budget and timeframe 
• Provide support to the Benefits Processing Manager.
• Keep abreast with changes in relevant guidelines and other legislation, to make recommendations where policies and procedures need to be amended.
• Recommend processes and procedures that are relevant to the section and enhance service delivery.Regular support provided to Benefits Processing Manager in terms of maintenance of processes or policies updates

Closing Date    
2023/09/20

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Job Advert Summary    

• To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. Tomanage and control all contracts and effectively manage the portfolio on a Regional Basis, the objective being the maximising of rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e. Accounts and Financial. To manage the financial processes and reporting to clients. To establish and maintain effective support services for the property management functions of the portfolio.

Minimum Requirements    
Experience / Education / Knowledge:

• Grade 12 or relevant qualification equal to NQF level 4
• Additional Property related qualification of any NQF 5 or higher
• A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage
• At least 5 years relevant experience in Property Management/Administration, i.e. leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services
• Must hold a valid Fidelity Fund Certificate and satisfy the requirements as set out the by EEAB and current legislation for the position
• Staff management experience
• Knowledge of South Africa’s property industry, property markets and general administration/Accounting/Finance acumen. 
• Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement
• ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures

Skills required:

• Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
• Financial calculation and reporting skills
• Excellent Business administration and organisational skills
• Presentation skills
• Interpersonal skills
• Analytical/sound numeracy skills
• Problem solving and decision-making skills

Competencies required:

• Communication (both verbal and written). During meetings expresses his/her ideas and opinions so that others understand his/her point. Clearly communicates with employees so they know what is expected of them. Is able to say “just the right thing” to a variety of people so that they understand what is being said. When speaking, acknowledges diverse points of view/concern by explaining the rationale for exclusion.
• Influencing. Presents credible, believable evidence that convinces the customer. 
• Uses different influence strategies with different people in order to get the job done. 
• Acknowledges and respects people for their contribution no matter what their level or position. Persuades others that their needs can be met through the options that are being offered. Convinces others to adjust their views in order for all parties to derive a win-win situation. Is seen to have credibility in the eyes of others/executive and general management. Ability to elicit active participation.
• Pro-activity. Anticipates possible future opportunities and puts plans in place to take advantage of these. Assertiveness. During tense and emotionally charged situations, displays an inner calmness that helps restore balance to the situation. During times of confusion, behaves with a sense of personal authority and responsibility that creates order, calmness and clarity. Explains ideas in a confident manner. Maintains positional viewpoint without being dogmatic.
• Judgement. Judges situations correctly despite absence of some relevant facts. 
• Analyses gathered facts before making decisions. Evaluates the pros and cons of possible courses of action before a decision. Demonstrates effective problem solving.
• Delegating. Sets clear standards and procedures. Provides the required resources, 
• including authority, when handing work over to be done. Uses delegation in order toprovide challenging developmental opportunities for reporting staff. Provides the appropriate level support once work has been delegated.
• Customer and quality focus
• Drive and productivity
• Interpretation of legal contracts and negotiations
• Attention to detail
• Time management
• Methodical
• Problem solving
• Be able to handle stress in demanding situations
• Attention to deadlines
• Initiative
• Self confidence
• Assertiveness
• Impact and Influence
• Teamwork and co-operation
• Self-starter
• Integrity
• Diligent

Duties and Responsibilities    
Operational Deliverables:
Will include, but not limited to:

• Responsible for the leasing team and the leasing process from start to ensuring the leases are accurately prepared and signed off.
• Ensure all lease renewals, reassessments, lease consolidations and terminationsare timeously attended to and professionally compiled.
• Responsible for coordinating and providing assistance to the leasing team.
• Responsible for producing accurate status reports.
• Responsible for other leasing tasks or as directed from time to time – this to include strategic input into as required.
• Maintain positive relationships with all tenants and Client Representatives.
• Compile and distribute leasing report internally to portfolio management.
• Manage and administer ad-hoc leases (monthly and lease based).
• Custodian of Master Data for portfolio - maintain and administer.
• Formulate leasing strategies.
• Assist in compiling of annual budgets.
• Custodian of tenant files, ensure up to date with relevant correspondence.
• To offer support to other business units as and when required.
• Ensure resolution of queries within specified SLA requirements. Pro-actively manage and deliver on solutions.

Decision making authority:

• As mandated in terms of Client SLA. This position operates within budget parameters and the broad framework of existing policies and guidelines, as amended from time to time