POSITION PURPOSE
Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset, and cost accounting. Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to Company records, files, and statements. Prepares financial and variance analyses as well as budget and rolling forecast.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely completion of assigned accounting functions.
- Reviews monthly Financial Reports and working paper files.
- Reconciles general ledger accounts as assigned.
- Completes required records and reports and maintains files as classified.
- Prepares journal entries and balances work in more complicated accounting areas.
Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
- Preparing trial balances from source documents.
- Preparing Balance Sheets and Income Statements.
- Preparing notes to the reports.
- Preparing of bank reconciliation
- Loading of bank payments
- Filing copies of final monthly reports.
- Participate in annual audit.
- Balancing intercompany loan accounts.
- Reviewing and Releasing creditors payments.
- Management of debtors & creditors staff
- Reporting on debtors & creditors
- Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
- Researches and resolves accounting errors and discrepancies.
Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
3. Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
- Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
- Keeps management informed of area activities and of any significant problems.
- Attends and participates in meetings as required.
Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
- Responds to questions and problems politely and promptly.
- Ensures that clients are properly informed.
- Ensures that the Company’s professional reputation is projected and maintained.
Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the accounting field and of changing governmental and legal requirements.
- Completes special projects as assigned.
- Ensures that Accounting Department work areas are clean, secure, and well maintained.
PERFORMANCE MEASUREMENTS
- Accounting documents, records, and reports are accurate, current, and timely.
- Accounting errors or discrepancies are promptly discovered and resolved (or referred).
- Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
- Management is appropriately informed of area activities.
- Accounting functions are completed in accordance with established standards, policies, and procedures.
EDUCATION/CERTIFICATION:
- Bachelor’s degree in accounting or an equivalent combination of experience and training.
REQUIRED KNOWLEDGE:
- Technical knowledge of accounting concepts, practices, procedures, and financial reports.
- Understanding of related regulations, statutes, and filing requirements.
- Knowledge of related computer applications.
EXPERIENCE REQUIRED:
- Three or more years of previous property accounting and property listed funds experience preferred.
- JV ACCOUNTING EXPERIENCE WILL BE BENEFICIAL
SKILLS/ABILITIES:
- Well organized and detail oriented.
- Able to meet deadlines and manage projects.
- Good math skills.
- Good attention to detail and accuracy.
- Cooperative and willing to assist others.
- Able to use PC, calculator, and other basic business machines.
- Good EXCEL knowledge
- Strong analytical skills.
- Work under pressure
- Understand Pivots
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POSITION PURPOSE
- Provides assistance to Director: Client Solutions and Manager: Client Solutions with regard to New Business Proposals, tenders (RFIs and RFPs) and Team Capabilities requests.
- Assist in the collating and compilation of all New Business Proposals and tenders
- Provides assistance to the Marketing Manager with various marketing coordination duties
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Tender Administration and Proposal Responsibilities:
- Search for new Tender opportunities – cold calling for business leads
- Coordinates the tender reviews and deadlines
- Collaborates with the tender team to assist with the compilation of completed proposals
- Ensures that all tender administrative tasks are completed comprehensively and on time
- Collecting/downloading all tender documentation for selected possible tenders
- Assist with the clarification of bid/tender conditions and assists with the tender/proposal preparation
- Arranges and coordinates strategic meetings between important decision makers
- Assists to ensure that presentation and business proposal documentation are formatted, collated and presented in a professional manner
- Assists with compilation of final bid documents, and with arrangements to provide these documents to the customer within the defined tender deadlines and in the correct format
- Secures and sources all documentation before final release & submission
New Business Administration Responsibilities:
- Effectively assists with the management of the business opportunities on Pipe Drive (New CRM system and WIP Schedules)
- Updating of the Divisional Directors sales pipeline through Pipe Drive
- The logging and closing of supplier calls on Pipe Drive
- Takes responsibility for implementing correct naming convention on Pipe Drive throughout the business
- Assists to maintain the status of generic/customised proposals and collaborate with relevant key stakeholder to ensure that they are reviewed, revised and re-approved as necessary
- Undertakes and executes other administrative tasks pertaining to tenders/proposals, as required
Marketing coordination
- Assist the Marketing Manager and Director of Client Solutions with the implementation of effective marketing programs / strategy for the various departments within the Cluster
- Coordinate and assist where possible with corporate branding, Public Relations (PR), media and advertising placements
- Monitor and respond to social media comments on platforms such as LinkedIn and Facebook
- Maintain professional business relationships between customers, marketing suppliers, external business contacts & trade professionals as well as with company personnel and Management
- Coordinate and assist with any updating and maintenance of the new C&W | BROLL website, www.cwbroll.com
PERFORMANCE MEASUREMENTS
- Excellent communication and coordination exists
- Excellent administrative skills
- Effective business relations with other stakeholders within the business
- Tender/s are compiled and submitted in accordance with the tender requirements and delivered on time
- Tender process is followed according to the agreed business process and efficiently executed
- Office responsibilities are performed with integrity, care and executed in acceptable timeframes
- Ensures that all business processes that relates to the duties are adhered to
QUALIFICATIONS
EDUCATION/CERTIFICATION:
- Relevant post matric qualifications
REQUIRED KNOWLEDGE:
- A good knowledge of Microsoft Office Suites especially Microsoft PowerPoint, Microsoft Word, Adobe and tender administration, general office administration
SKILLS/ABILITIES:
- Excellent leadership abilities
- Able to organise, coordinate, and direct team activities
- Strong problem solving skills
- Good communications skills
- Sound social knowledge
- Excellent working knowledge of Microsoft Office suites
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POSITION PURPOSE
Responsible for developing, recommending, and implementing the Centre’s marketing program. Formulates and supervises product marketing, advertising, and promotional programs. Performs marketing research as needed. Develops and delivers sales and marketing training programs to Tenants and operational staff. Oversees customer relations and ensures that the Company’s professional reputation is projected and maintained. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Informs Insurance and management of possible insurance claims timeously
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for developing and implementing effective marketing programs.
- Development of long and short term marketing plans.
- Conducts market research and develops marketing strategies to complement and support Body
- Corporate goals and strategic objectives.
- Reviews marketing programs regularly and modifies as needed. Ensures the integrity and quality of all marketing efforts.
- Constructs and monitors the marketing budget.
- Develops and implements training, promotion, and advertising programs that further marketing objectives. Compiles promotional materials.
- Maintains and updates Outlet Park website
- Assumes responsibility for developing and maintaining effective public relations with customers, marketing professionals, and external business contacts.
- Establishes and implements effective communication with outside contacts.
- Ensures that requests and questions are promptly, appropriately, and courteously resolved.
- Ensures that the Company’s professional reputation is maintained.
- Assumes responsibility for establishing and maintaining effective working relationships and coordination with Body Corporate.
- Provides assistance and support as needed.
- Keeps management informed of area activities and of any significant concerns.
- Completes required reports, records, and related documents accurately and promptly. d. Attends meetings as required.
- Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the marketing field and of markets affecting Company operations.
- Completes special projects as assigned.
- Assumes responsibility for the effective operations management of Building and facilities.
- Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc. Deals with contractors on daily basis.
- Liaises with Owners / Tenants with regards to operational problems. c. Responds to emergency call outs.
- Day to day running and control of:
- Public, / Owners / Tenant complaints
- Security
- Cleaning, Electrical, Plumbing etc for common area
- Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate for common area
- Ensures that facilities are clean, well maintained, and in good repair for common area
- Ensures that building operations are in compliance with established procedures, policies, regulations and codes for common area
- Monitors contractor work being done at buildings on a
- Daily basis in order to approve the invoices and for quality control.
- Assumes responsibility for the security of all the Building facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.
- Plans the manning of the center and manage guards on duty b. Establishes emergency plans
- Assumes responsibility for ensuring the efficient and cost effective administration of building operations.
- Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.
- Ensures that all maintenance agreements are current.
- Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.
- Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
- Acts as a liaison between the Body Corporate and external contacts.
- Ensures effective coordination of external services with Body Corporate operations. d. Obtains and conveys information as appropriate.
- Promotes goodwill and a positive image of Outlet Park.
- Effectively supervises Building personnel, ensuring optimal performance.
- Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.
Assumes responsibility for the effective operations management of Centre and facilities.
- Centre Management
- Keeps abreast of market activities in respect of tenant movement, new developments.
- Maintains a hands-on control of projects in hand
- Body Corporate Reporting
- Provides accurate information to the Body Corporate / Trustees according to agreed format timeously
- Monitors turnover rentals
- Planning And Budgeting
- Assist in compiling expense budgets for each year
- New Tenants
- Assist in vetting new Tenant applications and submitting ot Trustees
PERFORMANCE MEASUREMENTS
- Marketing functions are well coordinated and support organizational objectives.
- Marketing research is valid, reliable, and a useful tool for management.
- Marketing programs are appropriate, effective, and reviewed regularly.
- Professional and effective public relations are maintained.
- Body Corporateis appropriately informed of area activities and of any significant problems. Required reports are accurate and timely. Suggestions for improved performance are provided.
- Marketing exspenses are in line with the budgets
- Body Corporate / Trustees are appropriately informed of area activities and of any significant problems.
- Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided.
- Company facilities are well maintained and secure and meet the needs of the Company.
- Centre operations are efficiently and cost effectively administered.
- Current and future Centre needs are well planned and budgets are established and maintained.
- Effective business relations exist with vendors, contractors, and trade professionals.
- Adheres to ISO procedures and systems implemented.
EDUCATION/CERTIFICATION:
- Matric
- Associate’s degree in business administration with emphasis in marketing or equivalent experience.
- Additional related maintenance and Centre management training preferred.
REQUIRED KNOWLEDGE:
- Knowledge of Company products and services.
- Understanding of sales and promotion techniques. Familiarity with local marketing vendors.
- Excellent understanding of Centre management procedures. Knowledge of budgeting, service contracts
EXPERIENCE REQUIRED:
- Minimum of 7 years of experience in marketing, public relations, advertising, supervisory experience.
SKILLS/ABILITIES:
- Strong interpersonal and public relations skills.
- Excellent organisational and analytical abilities. Solid writing skills.
- Able to operate computer applications.
- Able to use graphic arts tools and supplies. Excellent leadership abilities.
- Able to organize, coordinate, and direct team activities
- Strong problem solving skills. Good communications skills.
- Able to use all related maintenance equipment and computer applications in excel, word and adobe.
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