Administrator: Client Solutions & Marketing (12-Month FTC) at Broll

POSITION PURPOSE

• Provides assistance to Director: Client Solutions and Manager: Client Solutions with regard to New Business Proposals, tenders (RFIs and RFPs) and Team Capabilities requests.
• Assist in the collating and compilation of all New Business Proposals and tenders
• Provides assistance to the Marketing Manager with various marketing coordination duties

ESSENTIAL FUNCTIONS AND BASIC DUTIES
Tender Administration and Proposal Responsibilities:

• Search for new Tender opportunities – cold calling for business leads
• Coordinates the tender reviews and deadlines
• Collaborates with the tender team to assist with the compilation of completed proposals
• Ensures that all tender administrative tasks are completed comprehensively and on time
• Collecting/downloading all tender documentation for selected possible tenders
• Assist with the clarification of bid/tender conditions and assists with the tender/proposal preparation
• Arranges and coordinates strategic meetings between important decision makers
• Assists to ensure that presentation and business proposal documentation are formatted, collated and presented in a professional manner
• Assists with compilation of final bid documents, and with arrangements to provide these documents to the customer within the defined tender deadlines and in the correct format
• Secures and sources all documentation before final release & submission

New Business Administration Responsibilities:

• Effectively assists with the management of the business opportunities on Pipe Drive (New CRM system and WIP Schedules)
• Updating of the Divisional Directors sales pipeline through Pipe Drive
• The logging and closing of supplier calls on Pipe Drive
• Takes responsibility for implementing correct naming convention on Pipe Drive throughout the business
• Assists to maintain the status of generic/customised proposals and collaborate with relevant key stakeholder to ensure that they are reviewed, revised and re-approved as necessary
• Undertakes and executes other administrative tasks pertaining to tenders/proposals, as required

Marketing coordination

• Assist the Marketing Manager and Director of Client Solutions with the implementation of effective marketing programs / strategy for the various departments within the Cluster
• Coordinate and assist where possible with corporate branding, Public Relations (PR), media and advertising placements
• Monitor and respond to social media comments on platforms such as LinkedIn and Facebook
• Maintain professional business relationships between customers, marketing suppliers, external business contacts & trade professionals as well as with company personnel and Management
• Coordinate and assist with any updating and maintenance of the new C&W | BROLL website, www.cwbroll.com

PERFORMANCE MEASUREMENTS

• Excellent communication and coordination exists
• Excellent administrative skills
• Effective business relations with other stakeholders within the business
• Tender/s are compiled and submitted in accordance with the tender requirements and delivered on time
• Tender process is followed according to the agreed business process and efficiently executed
• Office responsibilities are performed with integrity, care and executed in acceptable timeframes
• Ensures that all business processes that relates to the duties are adhered to

QUALIFICATIONS
EDUCATION/CERTIFICATION:

• Relevant post matric qualifications

REQUIRED KNOWLEDGE:

• A good knowledge of Microsoft Office Suites especially Microsoft PowerPoint, Microsoft Word, Adobe and tender administration, general office administration

SKILLS/ABILITIES:

• Excellent leadership abilities
• Able to organise, coordinate, and direct team activities
• Strong problem solving skills
• Good communications skills
• Sound social knowledge
• Excellent working knowledge of Microsoft Office suites