Current Vacancies at Excellerate JHI

Main purpose / objective of the position:

• Responsible for the monitoring and management of Banking departments internal controls, ensuring that controls are effective and are adhered to at all times.
• Final review and sign off of bank reconciliation at month end. (part of trust cover) - Ensuring that there are no anomalies on the bank recons.
• Review and managing of the unidentified items and monitoring tracking movements monthly.
• Ensuring that each allocation is accounted for and is valid.
• Preparing of the Trust cover analysis and Landlord shortfalls
• Review and EAAB interest schedule
• Ensuring that PMA interest allocation is aligned with the system and interest schedule balances with the 7529 GL account monthly
• Performing PMA audit bi-annually and ensuring that each Landlord holding Trust account has a PMA in place and if not, ensuring that Salient terms are signed and in place
• Liaising with Internal and External audit on Trust audits.
• Trust account audit query management
• Follow up on audit findings and ensuring that the required controls are in place and are working effectively
• Co50 TB management
• To attend to the banking departments office administration
• Ensuring that filing and record keeping is updated accurate and easily retrievable

Experience / Education:

• NQF level 7 qualification
• At least 3 years minimum experience within Finance and Admin

Skills / Knowledge required:

• Knowledge of Finance and Administration Legislation and regulations
• Computer literate.

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Responsibilities:

• Coordinate lease administration for all properties owned or leased by the organization
• Review and analyze lease agreements to ensure compliance with terms and conditions
• Serve as the main point of contact for all landlord and tenant lease-related inquiries
• Oversee rent and lease payment processing, including rent collection and reconciliation
• Prepare and maintain accurate lease documentation, including lease abstracts and amendments
• Conduct regular property inspections and maintain lease compliance reports
• Process lease renewals and negotiate lease terms and conditions with landlords
• Collaborate with legal teams to ensure lease agreements are valid and optimize lease contract terms
• Coordinate with internal departments, such as accounting and finance, to ensure accurate and timely lease reporting
• Stay up-to-date with industry trends, regulations, and best practices in lease administration

Skills required:

• Typing, computer literacy (Advanced MS Office, Contract Creation & Procurement system), Nicor & SAP; Telephone skills, Administration, Organisational skills.

Qualifications:

• Minimum of Grade 12 or equivalent qualification.
• 3 years relevant experience, directly interfacing with clients and providing general administrative support services.
• A secretarial or PRO diploma would be a recommendation.