Current Vacancies at Technology Innovation Agency

Job Purpose

• To Provide administrative support to the Human Resources department by maintaining and updating all relevant employee information such as qualifications, training and development attended, filing of disciplinary resolutions, administer leave records, as well as coordinating recruitment, induction and exit interviews.

Minimum Requirements    
Minimum Qualification 

• National Diploma in Human Resources Management
• Bachelor’s degree in Human Resource Management will be an added advantage

Experience

• Minimun Three (3) years general HR Administration experience

Duties and Responsibilities    

• Load all HR requisitions and record all the invoices for the unit
• Provide administrative support to the HR unit
• Ensure that personnel files are updated
• Assist with the collation of information during HR audits
• Comply with all TIA systems (Performance management, HR, Finance, Stakeholder Information)
• Assist with the communication of newly developed and/or reviewed policies and procedures
• Ensure accurate information is recorded on SAGE and in the personnel files.
• Capture all training and development information and compile reports
• Print and distribute all relevant HR communication e.g. appointment letters, acting letters, etc.
• Collate all relevant information required for payroll
• Assist to prepare and schedule interviews and interview packs
• Coordinate the scheduling of training and development initiatives for all employees
• Coordinate the exit interviews of all terminated employees and file interview response documentation
• Manage and coordinate the induction programme of TIA

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Job Purpose

• To carry out the Strategic Planning and Reporting business unit's administrative coordination effectively. The key focus is on compliance, governance and administrative support. An important purpose is also to provide ongoing evidence validation support to the unit’s Monitoring function.

Minimum Requirements    

• Three-year (diploma level) administration/ project management qualification or equivalent
• Three years’ experience working in a project management, administration, compliance, planning or reporting environment

Knowledge and Skills

• Knowledge of administrative best practice frameworks and models

Project management

• Advanced computer literacy, particularly Microsoft suite of products
• Communication (written & verbal) and fluent in business English
• Report writing
• Minute taking

Knowledge management

• Attention to detail
• Stress management
• Persistence and perseverance
• Persuasion and negotiation

Duties and Responsibilities    
Duties
Financial Management

• Compile an annual operational budget, and track and monitor actual expenditure monthly

Stakeholder Management

• Manage the Head: SPR’s diary
• Engage effectively with stakeholders (internal and external)
• Support the Specialist: Monitoring and Evaluation with performance evidence validation

Internal Processes

• Operational Committee (Opscom) Secretariat
• Receive and pre-screening performance evidence, as well as securing internal audit vetting
• Arranging travel and accommodation
• Undertake SCM tasks as may be required, e.g. venue hire and catering
• Liaise with Company Secretariat to ensure Exco, ARC and Board submissions are done in time
• Assist with the compilation of relevant reports
• Ensure adherence to all relevant policies, frameworks and procedures

Learning and Growth

• Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency.

Closing Date    
2023/08/02