Fresh Jobs at Ellahi Consulting

Location

• Based in Port Elizabeth, St Francis Bay, or Cape Town.
• Extensive travel to ports, vessels, and operational sites.
• Contract: Permanent position. Subject to a 6-month probation period.

Working Hours

• Ordinary hours: 08:00–17:00.
• Weekend work, docking-day attendance, seasonal operations, and operational callouts required.
• Reasonable overtime may be required.
• Must be available outside normal office hours when operationally necessary.

Qualifications

Minimum

Degree or qualification in one of the following:

• Fisheries Management
• Maritime Studies
• Marine Engineering
• Operations Management
• Business Management or related field
• Appropriate skipper, maritime, or vessel certification (where required).
• Valid medical fitness certification (where applicable).

Preferred

• SAMSA Officer endorsement.
• Fishing industry qualifications.
• Health & Safety certification.
• Squid fishery operational qualifications.

Experience Required

Essential

• Minimum 10 years' commercial fishing industry experience.
• Minimum 5 years in an operational management role.
• Experience managing multiple fishing vessels.
• Experience supervising vessel crews.
• Experience with fisheries regulations, permits, and maritime legislation.
• Strong vessel maintenance and operational planning experience.

Preferred

• Squid fishing experience.
• Deep-sea fleet management.
• Quota management.
• Docking and offloading coordination.

Key Competencies

• Leadership
• Strong leadership.
• People management.
• Coaching and mentoring.
• Conflict resolution.
• Decision-making.
• Operational
• Fleet planning.
• Vessel scheduling.
• Resource allocation.
• Operational analysis.
• Project coordination.

Technical

• Squid fishing operations.
• Vessel maintenance.
• Maritime legislation.
• Fisheries regulations.
• Safe manning requirements.
• Fishing rights compliance.
• Docking and offloading operations.
• Financial
• Budget preparation.
• Cost control.
• Financial analysis.
• Operational reporting.

Behavioural

• High accountability.
• Ethical and professional conduct.
• Results-oriented.
• Calm under pressure.
• Strong communication skills.
• Practical problem-solving.
• Organised and detail-oriented.
• Flexible and adaptable.
• Personal Attributes
• Integrity and honesty.
• Reliability and discipline.
• Strong work ethic.
• Practical, hands-on approach.
• Ability to work independently.
• Excellent organisational skills.
• Sound judgement under pressure.
• Commitment to safety.
• Commitment to continuous improvement.
• Willingness to work flexible hours according to fishing operations.

Compliance Requirements

The incumbent must:

• Comply with all Company policies and procedures.
• Observe all lawful instructions.
• Protect confidential information.
• Exercise reasonable care over Company assets.
• Comply with all maintenance standards.
• Maintain professional conduct.
• Promote a culture of safety, compliance, and operational excellence.

Company Information

Key Responsibilities

Office Management

• Manage day-to-day office operations.
• Lead the Office Team, including the Shore Skipper.
• Oversee the HR function through the HR Manager.
• Ensure staffing, succession planning, and employee development.
• Manage office administration and facilities.
• Develop and improve office procedures.
• Control departmental budgets.
• Promote communication between office and operational teams.
• Efficient office operations.
• Effective workforce planning.
• Budget control.
• Strong collaboration across teams.

Fleet & Vessel Operations

• Manage daily operations of the squid fishing fleet.
• Ensure vessels are seaworthy and operationally ready.
• Coordinate vessel deployment throughout the season.
• Manage docking schedules and vessel turnaround.
• Ensure vessels are fully provisioned.
• Monitor utilisation and minimise downtime.
• Improve operational efficiency.
• Maintain communication with skippers at sea.

Key Results

• Maximum vessel availability.
• Reduced downtime.
• Improved fleet productivity.
• Cost-effective operations.
• Operational readiness maintained.
• Crew Management & Labour Relations
• Manage all vessel crews.
• Ensure compliance with safe manning requirements.
• Recruit, onboard, and deploy crew.
• Coordinate leave and relief crews.
• Conduct performance reviews.
• Manage discipline, grievances, and labour issues.
• Promote crew welfare and safety culture.
• Liaise with labour representatives.
• Full manning compliance.
• Low absenteeism.
• High crew retention.
• Positive labour relations.
• Strong crew performance.
• Fishing Operations & Performance
• Monitor fishing performance.
• Analyse catch rates and productivity.
• Monitor quota utilisation.
• Improve fishing efficiency.
• Review landing reports and statistics.
• Benchmark vessel performance.
• Improve catch quality and yields.
• Optimise vessel deployment.

Key Results

• Improved Catch Per Unit Effort (CPUE).
• Increased landings.
• Better catch quality.
• Optimal quota utilisation.
• Vessel Maintenance & Asset Management
• Manage preventative maintenance programmes.
• Monitor vessel condition.
• Coordinate repairs and surveys.
• Work with engineering teams and contractors.
• Maintain critical spare parts.
• Coordinate dry docking.
• Protect Company vessels and equipment.
• Reduced breakdowns.
• Increased vessel availability.
• Extended asset life.
• Lower maintenance costs.
• Docking & Offloading Operations
• Coordinate docking activities.
• Arrange additional offloading labour when required.
• Supervise offloading.
• Ensure quick vessel turnaround.
• Coordinate with processing facilities.
• Resolve operational bottlenecks.
• Efficient offloading.
• Reduced turnaround times.
• Minimal operational delays.
• Maritime Safety & Regulatory Compliance

Ensure compliance with:

• SAMSA requirements.
• DFFE permit conditions.
• Fisheries legislation.
• Occupational Health and Safety Act.
• Maritime Labour Convention.
• Company safety policies.

Additional responsibilities:

• Maintain vessel certification.
• Monitor crew competency certification.
• Coordinate inspections and audits.
• Conduct emergency drills.
• Investigate incidents.
• Implement corrective actions.
• Ensure compliance with fishing rights and permits.
• Full regulatory compliance.
• Successful audits.
• Reduced incidents.
• Safe operations.
• Financial & Cost Control
• Prepare operational budgets.
• Monitor vessel operating costs.
• Control maintenance expenditure.
• Monitor fuel consumption.
• Manage crew-related costs.
• Review voyage profitability.
• Analyse cost trends.
• Implement cost-saving initiatives.
• Approve operational expenditure.
• Budget compliance.
• Reduced operating costs.
• Improved profitability.
• Accurate financial forecasting.
• Stakeholder Management
• Liaise With
• Port authorities.
• Vessel owners.
• Marine contractors.
• Service providers.
• Fishing cooperatives.
• Processing facilities.
• Vessel skippers and crews.
• Coordinate
• Permit applications.
• Regulatory documentation.
• Vessel inspections.
• Industry engagement.
• Company representation with regulators and industry stakeholders.
• Strong stakeholder relationships.
• Timely permit renewals.
• Effective regulatory engagement.
• Company Responsibilities
• Perform all lawful and reasonable duties assigned by Management.
• Follow lawful operational instructions.
• Protect confidential Company information.
• Safeguard Company assets.
• Act honestly and in the Company's best interests.
• Maintain the Company's reputation and goodwill.
   

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Job Purpose:

• This position is responsible for supporting and assisting with the day-to-day operations of the Cold Store. The Senior Cold Store Administrator will provide clerical support to the Cold Store Manager, employees, and coordinate all daily administrative activities and functions. The role also includes relieving duties for Admin Operations clerks as needed.

Qualifications & Skills Required:

• Education: Matric
• Computer Skills: Proficiency in Microsoft Office, especially Excel

Experience:

• At least 3 years of experience in a Warehouse or similar environment
• 3-5 years of administrative experience

Preferred:

• Experience with ERP systems and SAP B1

Requirements:
Personal Attributes:

• Vibrant, hardworking, and a go-getter with a loyal attitude
• Must be a team player
• Strong attention to detail
• Ability to multitask and work under pressure
• Critical thinking and problem-solving abilities
• Ability to exercise sound judgment in decision-making
• Self-motivated and able to work with minimal supervision
• Willingness to learn and flexibility in handling work demands
• Strong time management and organizational skills
• Must be results-oriented and able to act urgently when necessary
• Good interpersonal skills and able to effectively communicate with staff at all levels
• Honesty, integrity, and reliability
• Must be willing to work Night Shift when required (17:00 – 02:00)
• Preference for having own transport

Skills:

• Excellent written and verbal communication skills
• Strong Excel skills are essential
• Experience in report writing
• Knowledge of ERP systems and SAP B1 is preferred

Key Responsibilities:
Attendance and Employee Records

• Maintain daily attendance registers for all staff across all shifts.
• Manage employee records, including MHE (Material Handling Equipment) driver licenses, both physical and digital.
• Timesheets and Payroll Coordination
• Coordinate weekly timesheets, scanning and sending them to HR.

Service Provider Management

• Schedule service provider work, ensuring OHS compliance and proper assignment to work areas.
• Ensure Purchase Orders (PO) are issued before any work begins.
• Assist in obtaining service provider quotations.

Administrative Tasks

• Create Purchase Orders in SAP.
• Maintain a filing system for service provider data.
• Control and reconcile Chep Pallet usage.
• Order office stationery and supplies as needed.

Policy and Stock Management

• Assist with updating office policies and Standard Operating Procedures (SOPs).
• Procure stock from both internal and external suppliers.

Cross-Department Liaison

• Serve as a liaison between the Cold Store and various departments, including Logistics, HR, Payroll, and Trading, as needed.

Documentation Control

• Ensure documentation for internal processes, stocks, MHE, and local deliveries are accurately controlled.
• Check completion accuracy and scan daily local delivery notes against load sheets.
• Maintain equipment maintenance files.

Reporting

• Prepare regular reports related to administrative tasks, stock, and Cold Store activities.

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Ideal Candidate

• The successful candidate is a well-rounded digital marketing professional rather than a paid-media specialist alone. They will be comfortable owning the execution of multiple digital channels while contributing to the overall growth and performance of the online business. Candidates based in the Stellenbosch or Somerset West area will be preferred.

Role Overview

• The company is looking for a hands-on Digital Marketing & E-commerce Specialist to manage and optimize our paid media and email marketing channels across both markets. This role is responsible for the day-to-day execution of digital campaigns while contributing to broader e-commerce initiatives, working closely with the Head of E-commerce and Marketing to implement the overall marketing strategy.

Key Responsibilities

• Manage and optimize Google Ads and Meta Ads campaigns across the Australian and South African markets.
• Execute and optimize email marketing campaigns and automated flows using Klaviyo.
• Implement the digital marketing strategy developed by the Head of E-commerce and Marketing.
• Monitor, analyze, and report on campaign performance using GA4 and other reporting tools.
• Contribute to Shopify store optimization, merchandising, promotional planning, and user experience improvements.
• Support SEO initiatives and provide recommendations to improve organic performance.
• Collaborate across the wider e-commerce function to drive online sales and customer engagement.

Required Skills & Experience

• Minimum of 3–4 years' hands-on experience managing digital marketing campaigns.
• Strong practical experience with:
• Google Ads (including Google Shopping)
• Meta Ads (Facebook and Instagram)
• Klaviyo (campaigns and automated flows)
• Google Analytics 4 (GA4)
• Shopify
• Ability to manage marketing activities across multiple markets and currencies.
• Strong analytical skills with experience interpreting performance data and making optimization recommendations.
• Ability to manage multiple priorities in a fast-paced e-commerce environment.

Preferred Experience

• Experience in women's fashion or apparel e-commerce.
• Experience working in a direct-to-consumer (D2C) online retail business.
• Knowledge of merchandising, promotions, and broader e-commerce best practices.
   

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Role Purpose

• The main purpose of the role is to apply accounting principles to analyze financial information, prepare financial reports by compiling information and utilizing appropriate accounting control procedures, and be responsible for maintaining the general ledger and financial reporting.

Requirements
Academic Qualifications

• Matric
• Bachelor of Commerce (BCom) degree

Work Experience

• 5 years' experience using the Evolve system
• 5 years' experience in the motor industry
• Tax calculations experience

Knowledge and Skills

• Well-developed communication skills with the ability to persuade and influence
• Strong interpersonal skills to build relationships, demonstrate emotional intelligence (EQ), embrace diversity, and resolve conflict
• Strong numerical reasoning skills to support business and financial decision-making
• Analytical thinking skills with the ability to interpret information, diagnose issues, and solve problems

Key Deliverables and Responsibilities
Account Processing

• Complete month-end procedures, including transaction processing up to trial balance and reconciliations.
• Prepare general ledger and intercompany account reconciliations.
• Collate and prepare management accounts.
• Carry out cash and banking procedures in line with cash control policies.
• Complete VAT 201 calculations and submissions, including monthly VAT turnover reconciliations.
• Prepare daily and weekly DOC reports.
• Perform accurate trial balance reconciliations and ensure timely resolution of outstanding issues and queries.
• Make decisions in accordance with defined policies and procedures.
• Prepare annual fixed asset schedules and year-end audit packs within required deadlines.

Financial Analysis and Reporting

• Analyze and interpret financial results.
• Assist with the preparation of monthly and annual management accounts.
• Capture and manage financial data and reports within the company's financial systems.
• Ensure the integrity and accuracy of financial data.

Budgeting

• Assist with the preparation and consolidation of the annual budget process within agreed deadlines.

Corporate Governance, Compliance, and Audits

• Ensure compliance with tax, legal, statutory, and internal authority requirements.
• Facilitate mini-audits to verify compliance and support financial transactions.
• Prepare documentation for internal (ICQ) and external audits.

Financial Databases and Systems

• Recommend, develop, and maintain financial databases, accounting software systems, and manual filing systems.
• Contribute to the implementation of new financial systems and processes.
• Identify and drive system and process improvements.

Key Stakeholders

• Internal Customers
• All business units
• All support functions
• Finance department
• External Stakeholders
• Customers
• Suppliers
• SARS

Decision-Making and Problem Solving

• The role requires independent decision-making within established policies and procedures, supported by strong analytical, financial, and problem-solving skills.

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Role Purpose

• To obtain, verify, capture, and maintain accurate information across various company systems to support correct billing, customer records, operational visibility, and reporting requirements. The role also performs administrative duties to ensure information is complete, up to date, and readily available for internal stakeholders, while developing and maintaining stock control systems for procurement and distribution.

Requirements
Minimum Qualifications

• National Senior Certificate (NQF Level 4)
• Drivers License 

Minimum Experience

• 1 year's experience in an administrative role
• 1 year's experience in customer service

Functional Training

• Operations Induction
• Safety Management Systems and Company Systems
• Winfreight: Operations and Finance

Regulated Training

• Dangerous Goods Category 6

Technical Knowledge

• Knowledge of the Winfreight Operations and Finance System
• Computer Skills
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Skills

• Company and customer knowledge
• Customer service orientation
• Conflict and customer complaint resolution
• Adaptability
• Ability to think laterally and creatively during crisis situations
• English comprehension
• Strong computer literacy
• Behavioural Competencies
• Professional and positive appearance and attitude
• Excellent time management
• Deadline driven
• High attention to detail
• Proactive approach
• Customer-focused
• Strong verbal and written communication skills in English
• Environmental / Other Requirements
• Ability and willingness to work extended hours when required

Primary Responsibilities
Rate Administration

• Load new customer rates into the relevant systems.
• Submit loaded rates to Key Account Managers for approval.
• Update existing rates with approved increases and amendments.
• Maintain accurate records of all rate changes for audit purposes.
• Report on upcoming rate expiries to Key Account Managers.

System Administration

• Update Customer Relationship Management (CRM) databases.
• Maintain Newsflash and WhatsApp customer contact lists.
• Load and update E-Waybill users on the Company portal.
• Send birthday messages to customers.
• Distribute updated customer contact information to the Operations team.

Quotations, Credit Applications and Customer Service

• Prepare customer quotations in support of the Reservations team.
• Manage the credit application process from submission through Finance approval.
• Follow up on applications and communicate progress to customers.
• Respond to customer queries and requests.
• Allocate sales leads to Key Account Managers as required.

Procurement, Stock Control and Distribution

• Create purchase requisitions for Head Office and Petlounge requirements.
• Issue approved purchase orders to suppliers.
• Forward supplier invoices to Accounts Payable for payment.
• Order, monitor stock levels, and distribute stationery.
• Manage annual ordering, stock control, and distribution of uniforms.
• Obtain quotations for customer and employee gifts.

Internal and External Communication

• Display management communications on internal screens and communication groups.
• Verify daily flight schedule information before customer distribution.
• Distribute customer communications, including fuel surcharge updates 

Internal Reporting

• Prepare, update, and maintain accurate sales and customer reports.
• Produce reports on customer activity, new business opportunities, lost business, rate requests, service trends, and follow-up actions to support Business Development.

Key Focus Areas

• Accurate data capture and system maintenance
• Customer service excellence
• Administrative support
• Sales reporting and analysis
• Procurement and stock control
• Effective internal and external communication
• Compliance with company procedures and audit requirements