Fresh Jobs at Technology Innovation Agency

Job Advert Summary    

• The Executive Secretary is responsible for providing high-level secretarial, administrative and coordination support to the Chief Financial Officer and the CFO Office, ensuring the effective functioning of finance, supply chain management, risk management, compliance, and Fund of Funds oversight activities. The role supports strong governance, regulatory compliance, accurate record-keeping, and timely coordination of inputs required to enable the CFO Office to discharge its fiduciary and statutory responsibilities.
• Technology Innovation Agency (TIA) is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes; we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
• In executing its mandate, the organisation provides funding and non-funding support to stimulate innovation so that it provides a catalytic impact to the economy whilst improving people’s lives and protecting the environment. The Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.

Minimum Requirements    
Qualification

• Administration/Secretarial certificate or diploma with exposure to finance, public sector governance, or compliance environments
• 3-year tertiary qualification or relevant administration/ secretarial diploma with exposure to finance, public sector governance, or compliance environments (Preference)

Work Experience

• 3 years’ experience in secretarial or administration in a finance, public sector, audit, risk, compliance, or SCM intensive environment, including exposure to governance processes, documentation control, and executive support
• 5+ years’ experience in a finance, public sector, audit, risk, compliance, or SCM intensive environment, including exposure to governance processes, documentation control, and executive support (Preference)

Duties and Responsibilities    
FINANCIAL 

• Assist the CFO with collating all relevant info and input to budgets (operational and investment)
• Ensure budget is updated with relevant input received
• Record approved contracts and invoices by the Executive on the financial system and ensure that they are settled and a database/ register is kept up to date with invoices submitted
• Load requisitions on the Financial System in line with Procurement guidelines
• Assist the CFO Office with the coordination, consolidation and quality-checking of inputs related to: 
• Operational and investment budgets
• Fund of Funds allocations and commitments
• Maintain accurate and up-to-date financial, contract, and payment registers, including those relating to
• Fund of Funds transactions
• Support monitoring of expenditure against approved budgets, contracts and investment approvals, and flag variances for attention.

STAKEHOLDER

• Maintain professional engagements with all external and internal Stakeholders and continuously strife to exceed expectations
• Maintain excellent verbal and written communication standards based on TIA values when engaging with internal and external stakeholders

INTERNAL PROCESSES

• Comply with all TIA systems (performance management, HR, Finance, Stakeholder information, FMS) 
• Provide administrative and coordination support to the CFO Office in respect of Fund of Funds governance.
• Maintain accurate registers of Fund of Funds approvals, agreements, drawdowns, and reporting obligations.
• Coordinate the compilation and submission of Fund of Funds reports and approval packs to internal governance structures and external stakeholders where required.
• Track deadlines and ensure timely submission of Fund of Funds–related information.
• Prescreen documents send through for the CFO approval to ensure alignment with Delegation of Authority, SCM and compliance with relevant processes and procedures of TIA
• Ensure that correspondence and enquiries are effectively addressed or assigned to the responsible parties and accurate records are kept
• Assist the CFO with managing their diary, updating information sheets, keeping minutes, scheduling meetings booking training rooms, resources, drafting of documents and quality checking/ proof reading communication
• Ensure the effective coordination of activities within the division
• Ensure effective time management of the Executive’s daily, weekly and monthly schedule
• Proactively arrange annual Divisional calendar and ensure scheduled meetings and events take place.
• Send proactive reminders to all involved (EXCO submissions, Board meetings et cetera)
• Assist the Executive by ensuring that all input packs to relevant meetings are compiled, input is collated and distributed by the required deadline
• Act as a first point of entry to screen relevance of all information and/or requests submitted to the Executive     

LEARNING AND GROWTH

• Actively familiarise yourself with all agreed Key Performance Areas (KPAs) and take full responsibility for understanding and achieving them in accordance with the Performance Agreement
• Review performance against agreed performance standards
• Live the values and culture of TIA
• Identify and implement development opportunities to ensure continuous improvement of work effectiveness and  efficiency
• Proactively familiarise yourself with and effectively utilise all departmental information systems and tools to ensure the optimal execution of core tasks

Deadline:22nd April,2026

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Job Purpose

• To lead and operationalise the TIA 2.0 Strategic Roadmap (2025–2035) through the establishment and management of a high-impact Project Management Office that ensures disciplined execution, effective change management and sustained organisational realignment across the Consolidate, Grow and Scale phases of the TIA 2.0 Corporate Strategy.

Minimum Requirements    
Requirements

• A Postgraduate qualification in Business Administration, Public Administration, Strategy, Engineering, Economics or a related field.
• An MBA or equivalent, with formal certification in Strategic Change Management will be an added advantage
• Ten (10) years’ senior experience leading complex, multi-year organisational change or strategic transformation programmes.
• Demonstrated experience establishing or leading an enterprise Project Management Office for a large public sector or innovation-driven organisation.
• Knowledge in Public sector governance, accountability and reporting requirements;
• National System of Innovation and innovation policy environment;
• Large-scale organisational transformation and restructuring;
• Funding and revenue model design in public or quasi-public entities

Skills and Competencies

• Project and programme management
• Change management methodologies
• Governance and compliance frameworks
• Executive-level communication and reporting
• Political and organisational acumen
• Facilitation, negotiation and conflict resolution

Duties and Responsibilities    
Financial Perspective

• Ensure optimal allocation and utilisation of resources across all TIA 2.0 strategic initiatives.
• Monitor programme and project expenditure against approved budgets.
• Support the redesign of funding and revenue models through disciplined programme oversight.

Stakeholder Management

• Lead structured engagement with Executive Committee, Board Committees and shareholder representatives on TIA 2.0 progress.
• Drive a comprehensive change management and communication programme to secure organisational buy-in.
• Manage relationships with key NSI partners and implementation stakeholders affected by organisational realignment.

Internal Processes

• Establish and maintain PMO governance frameworks, stage-gate controls and decision-making protocols.
• Oversee integrated planning, risk management, dependency tracking and benefits realisation across all TIA 2.0 initiatives.
• Implement and maintain a performance dashboard aligned to Roadmap milestones and KPIs.

Learning and Growth

• Build internal Project Managemnt Office, change management and execution capability through mentoring, coaching and skills transfer.
• Embed a culture of accountability, continuous improvement and performance discipline.
• Capture and institutionalise lessons learned and emerging best practices.

Deadline:23rd April,2026

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Job Purpose

• To manage the Strategic Planning and Reporting (SPR) business unit and oversee strategic planning, performance reporting, intelligence, monitoring and evaluation within TIA thereby complying with set guidelines and requirements.

Minimum Requirements    

• A Postgraduate qualification in Strategic Management Business Administration, Economics, Public Administration or related field
• A Master’s degree (advantageous), such as MBA, Master’s in Strategic Management, Master’s in Public Administration (MPA), Master’s in Economics or Development Studies
• Eight (8) years’ experience within a science, technology and innovation environment
• Eight (8) years’ experience in strategic planning, performance management, organisational reporting and analytics, corporate strategy development and execution
• Five (5) years’ management experience
• Knowledge of PFMA;
• National Treasury and DPME guidelines on strategic planning, reporting, monitoring and evaluation
• Science, technology and innovation policy-making

Skills and Competencies

• Research and report writing
• Analytical
• Financial management skills
• Presentation skills
• Stress management
• Resilience
• Communication skills
• Leadership skills

Skills and Competencies

• Project and programme management
• Change management methodologies
• Governance and compliance frameworks
• Executive-level communication and reporting
• Political and organisational acumen
• Facilitation, negotiation and conflict resolution

Duties and Responsibilities    

Financial Perspective

• Prepare SPR budget and forecast based on operational requirements
• Monitor expenditure against approved budget and address any anomalies

Stakeholder Management

• Maintain good relations with key internal stakeholders – Executives, Heads and Senior Managers
• Maintain good relations with key external stakeholders – DSI, DPME, external auditor and others
• Represent TIA in key thought leadership platforms, to create strategic networks, inform policy and play an advocacy role to influence evolution of the NSI on topical subjects related to innovation.

Internal Processes

• Ensure alignment between organisational strategy, national priorities, and business unit plans
• Lead and oversee implementation of TIA’s evaluation plan in the context of the Monitoring, Evaluation and Learning (MEL) Strategy
• Lead and oversee the Agency’s performance monitoring activities as required by National Treasury and DPME
• Ensure accurate and timely preparation of reports for EXCO, Board, and external stakeholders
• Facilitate integration across business units to ensure cohesive planning and reporting
• Drive performance reviews and corrective action processes
• Establish a centralised business intelligence hub to integrate, analyse, and share data for informed strategic decision-making across the Agency.
• Enhance data management and analytics by standardising data collection processes and ensuring high data quality.
• Chair and lead TIA’s Operations Committee (OpsCom): manage key operational matters to ensure the smooth and optimal operation of the Agency
• Lead and oversee strategic planning through the preparation and submission of all statutory plans, specifically the Strategic Plan, the Annual Performance Plan, the Annual Operational Plan and Business Unit Operational Plans as required by NT, DPME and DSTI
• Provide strategic direction towards the development of intelligence capabilities in TIA to enhance strategic decision-making.
• Relevant policies, frameworks and procedures are developed, implemented and reviewed
• Respond to internal and external audit findings and observations

Learning and Growth

• Ensure that the unit has the necessary tools and mechanisms to execute core processes
• Identify, manage and coordinate the implementation of systems, tools and initiatives to improve the performance of the SPR business unit
• Effective leadership is provided to TIA in general and unit

Deadline:23rd April,2026