Fresh Jobs at V&A Waterfront

DESCRIPTION

The Assistant Health and Safety Officer is responsible for maintaining a safe working environment for all staff, ensuring tenants fulfill their safety obligations, and safeguarding public safety for visitors to the precinct. Reporting to the Senior Manager: S, H, E and Utilities, the incumbent will ensure compliance with the Occupational Health and Safety Act 85 of 1993, SANS 10400 Building Regulations, and local fire regulations. Key duties include identifying and mitigating OHS and fire hazards, managing onsite medical facilities, overseeing evacuation procedures, and supporting tenant compliance and emergency response teams. Additionally, the incumbent will serve as the Environmental Officer when required.

Role Objectives:

Health and Safety Legal Compliance

• Ensure compliance by all V&A personnel and tenants to the Occupational Health and Safety Act 85 of 1993 and applicable safety legislation and standards.
• Maintain and Monitor the V&AW Safety Management System (SMS) which includes implementation of Occupational Health and Safety regulatory requirements, best practices, and company Safety procedures to achieve the V&AW OH&S Objectives.
• Coordinate and assist with identifying safety and fire hazards and risks.
• Investigate and communicate reportable fire and safety incidents to the relevant authorities.
• Assist with the coordination of V&A Waterfronts’ safety and fire emergency response/preparedness.
• Provides a technical support role to the V&AW Divisions on safety and fire issues by providing feedback and following up on deviations, Incidents & gaps.
• Assist with problem-solving and identification of root causes of safety and fire incidents and non-conformances.
• Perform safety audits and inspections to assess the Waterfront’s safety performance and compliance.
• Follow-up on safety audit report recommendations and corrective actions implemented by the various divisions.
• Drive asbestos abatement program
• Responsible for the Co-ordination and administration of the staff medical surveillance/monitoring requirement (COIDA)
• Organize employee OH&S awareness training to ensure that employees are familiar with the OH&S hazards and risks associated with their duties.
• Conduct OH&S onsite and common area housekeeping inspections and management walkabouts.
• Conduct quarterly and random Safety inspections across retail, commercial and F&B tenancies.
• To be in attendance and conduct pre-opening Inspections at all tenant installation and working closely with the TI and development teams.
• Use statistical techniques to monitor OH&S incident trends to ensure necessary action plans are in place to rectify deviations (CHASE)
• Ensure successful implementation and maintenance of the contractor management process

Fire Safety

• Conduct emergency preparedness and evacuation drills for all tenants and staff
• Implement the emergency procedures for all buildings and developments.
• Ensure fire compliance by conducting visual inspections, audits, and recording.
• Ensure that all fire equipment is maintained by conducting regular inspections
• Attend, observe, and provide feedback for all tenants’ evacuation drills
• Ensure Co-ordination with the various City Department

SHE Management for all V&A related Events

• Attending small to medium event related planning meetings
• Ensure implementation of all events related procedures.
• Ensure structural compliance on all temporary structures erected for events.
• Ensure the appointment of medical services as a requirement to events.

 Stakeholder Management

• Collaborate and work closely with the relevant Executives and Senior Managers, as well as other key stakeholders within the Business
• Build and maintain good working relationships with all regulatory bodies as well as external service providers
• Foster professional working relationship with tenants to ensure excellent customer service
• Build professional working relationships with trusted service providers and suppliers

General

• Responsible for the control of administrative requirements, record keeping, and reporting deadlines associated with the function.
• Keep abreast of developments, legislative changes, emerging trends, and latest technologies in the profession.
• Attend the SHE Committee meeting as the appointed OH&S Specialist Co-opt Member of the committee.
• From time to time may be delegated to fulfil the Senior Manager: S.H.E. & Utilities role during his / her absence.
• Management and record keeping of all first aid stock.
• Responsible for the annual medicals for staff
• Assist internal departments with ad hoc technical and operational legislative requirement.
• Ensure optimal functioning of the onsite medical facility, currently serviced by ER24®

Duty Manager

• Responsible for entire precinct when on standby/weekend duty, every 8 to 10 weeks, ensuring all problems, i.e., lift stoppages, breakdowns, parking boom failures and leaks are solved timeously.
• Responsible for the compilation of feedback reports when on weekend duty.
• Represents the Executive Manager: Operations outside working hours and hands/takes over to/from the Night Manager when on duty

REQUIREMENTS

Educational Requirements:

• NQF 5/6 level qualification
• Relevant Diploma or Bachelor’s degree in a Safety field. (e.g. NEBOSH Safety Management International Diploma, NEBOSH ProQual Diploma)
• Level III First Aid Certificate

Knowledge Requirements: 

• Applicable Fire and Safety Acts, Regulations, Bylaws of the City of Cape Town and applicable standards
• Fire and Occupational Health and Safety risk identification and management
• Occupational Health and Safety Awareness & Training programs
• COIDA Management
• Fire and Safety compliance management to all applicable Safety & Fire Regulations, Acts and By-laws as well as applicable standards to which the Company subscribes to
• Computer literacy, i.e., proficiency in the full Microsoft Office Suite (365) and business application systems

Skills Requirements:

• Diagnostic / Expert thinking
• Analytical / Critical reasoning
• Logical problem-solving
• Detail orientation
• Emotional intelligence
• Customer service
• Relationship building
• Verbal reasoning
• Numerical reasoning
• Planning and organising
• Prioritizing work
• Resilience

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DESCRIPTION

The Payroll and Benefits Coordinator is a pivotal role within the Human Resources department at the V&A Waterfront. The primary objective is to support the Senior Manager: Payroll and Benefits in executing payroll and benefits functions efficiently and accurately. The incumbent is responsible for both monetary and non-monetary-related procedures, including payroll processing, benefits administration, HRIS system management, reporting, auditing administration, stakeholder engagement, and legislative knowledge. The role demands meticulous attention to detail, expertise in HRIS systems, and a thorough understanding of legislative requirements.

• Payroll Processing:

  • Execute accurate and timely processing of monthly payroll in collaboration with the Senior Manager: Payroll and Benefits.
  • Review timesheets, salaries, deductions, and other payroll-related inputs to ensure accuracy and compliance with company policies and regulations.
  • Ensure compliance with all legislative payroll requirements.
  • Address any discrepancies or payroll queries promptly and efficiently.
  • Maintain payroll records and databases, ensuring that employee information, tax withholdings, and benefit elections are accurately recorded and up-to-date.
  • Oversee UI-19 forms for terminated employees.
  • Ensure and maintain confidentiality and best practices.
  • Provide payroll support to the business.

• Benefits Administration:

  • Effectively assist in employee benefits administration, including medical aid, retirement plans, risk benefits, and other perks.
  • Communicate benefit-related information to employees in a clear and timely manner.
  • Assist employees with benefit-related enquiries and concerns, providing necessary support and guidance.

• HRIS System Management and Upkeep:

  • Maintain payroll records and databases (HRIS).
  • Troubleshoot system issues and liaise with IT support or vendors for resolution.
  • Ensure data integrity and confidentiality in the HRIS system.

• Reporting (Legislative in Nature):

  • Generate and analyze reports related to payroll, benefits, and other HR metrics as required by regulatory bodies or internal stakeholders.
  • Ensure compliance with legislative requirements and standards in reporting practices.
  • Provide insights and recommendations based on report findings to enhance payroll and benefits processes.

• Assist Payroll Senior Manager with Auditing Admin:

  • Support the Senior Manager: Payroll and Benefits in conducting internal and external audits related to payroll and benefits.
  • Prepare necessary documentation and reports for audit purposes.
  • Implement corrective actions based on audit findings to improve compliance and efficiency.

• Stakeholder Engagement:

  • Collaborate with various internal stakeholders, including finance, HR, and department managers, to address payroll and benefits-related matters.
  • Act as a point of contact for employees regarding payroll and benefits inquiries, fostering positive relationships and ensuring high levels of satisfaction.
  • Communicate effectively with external providers, such as benefit providers and regulatory bodies, to ensure smooth operations and compliance.

• Legislative Knowledge:

  • Stay abreast of changes in payroll and benefits-related legislation, regulations, and industry best practices.
  • Detailed knowledge of statutory requirements, i.e., PAYE, UIF, SDL, COIDA.
  • Good understanding and working knowledge of the Basic Conditions of Employment Act.
  • Interpret and apply legislative requirements accurately in payroll and benefits processes.
  • Educate relevant stakeholders on legislative updates and implications for the organization.

REQUIREMENTS

The following educational requirements are relevant to this job:

• Preferably a bachelor's degree in Human Resources, Accounting, Business Administration, or a related field.
• National Diploma in a related field.

The following knowledge requirements are relevant to this job:

• Strong understanding of payroll principles, tax regulations, and benefits programs.
• Proficiency in HRIS software and advanced Microsoft Excel skills.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of legislative requirements and compliance standards in payroll and benefits administration.

The following skills requirements are relevant to this job:

• Attention to detail.
• Planning and organizing.
• Critical reasoning.
• Diagnostic thinking.
• Integrity and ethical judgment.
• Verbal and written communication skills.
• Numerical reasoning.
• Problem-solving.
• Emotional intelligence.
• Situational judgment.
• Negotiation.
• Learning agility.
• Analytical skills.

The following experience requirements are relevant to this job:

• 4+ years of relevant experience.
• Preferable PaySpace/Sage People 300 experience.