Fresh Openings at AVI Limited

Key Performance Areas:

PLANNING OF EXPORT ORDERS

• Plan orders that are received from LSS for the subs, orders that are on the open orders report and anything else received from logistics
• The depot plan is generated from this
• The daily export schedule is sent to the planning department
• BB dates are sent to the customers before delivery takes place
• Liaise with Demand planners in terms of stock availability
• Liaise with Demand Planners in terms of MTO chips production and maintain the schedule
• Manage orders to invoice MTO chips
• Plan orders to maximise the truck using top up orders where necessary
• Communicate with the DC's in order to plan picking and loading
• Ensuring constant communication with all relevant parties

PROCESSING OF EXPORT ORDERS

• Input orders into SAP as soon as received from customers, send PFI's and request confirmation
• Advise customers of provisional expected despatch dates
• Maintain customer feedback at all times on order delivery and any other changes of order content
• Ensure all pricing is correct and orders are booked into the correct DC's
• Maintain good relationships with the customers

TRANSPORTERS AND FREIGHT FORWARDERS

• The depot plan per loading DC is sent to the transporters with the load ID that is needed for loading
• Liaising with the transporters on available loading dates
• Ensure the correct freight rate is used for optimal savings
• Maintain good relationships with the transporters
• Follow up on deliveries to customers

EXPORT DOCUMENTATION

• Export orders that have tea need to be split on a B invoice for rebates
• Mozambique, Zambia, Zimbabwe & Malawi requires imported biscuits to be on a separate invoice – Non SADC
• Double check the total on SAP equals the invoices on Export docs
• Ensure correct documentation is handed over to the freight forwarders as well as customers
• All POD's are scanned and filed

LIAISON WITH DC'S, LSS

• Follow up with DC's on loading of orders, upliftments from customers, POS and packaging material
• Request for pallet space from LSS when POS needs to be sent.

Minimum Requirements:

Experience:                                                                   

• At least 4 years’ experience in Export/Import Administration
• Road and Sea Freight experience essential
• African experience will be highly advantageous

Qualifications:

• Matric/Grade 12/NQF Level 4
• A relevant Certificate/Diploma in Logistics or International Freight 

Additional Requirements:

• ERP System knowledge i.e. SAP or Export Docs or SARS - Customs
• Knowledge of Export Control Regulations 

go to method of application »

Job Specification:

Key Performance Areas:

Picking, Invoicing and Deliveries

• Route planning of customer sales orders according to NDD's and territories
• Daily cage allocation according to priority of loads
• Monitor out of stocks and liaise with sales and planning team to manage accordingly
• Ensure stock age requirements are met by customer.
• Monitor SLED dates closely and stick by customer agreements.
• Ensuring the fast efficient and effective picking of all loads to be dispatched
• Daily cage inspection
• Resolving stocks queries like incorrect batches, short SLED’s etc
• Ensuring all loads picked are invoiced correctly and load files are handed to checking and loading timeously.
• Investigating stock discrepancies related to staff and where necessary advise 3PL of cross charge invoices i.e. short picked / short delivered
• Track delivery progress and attend to any customer or internal sales queries regarding delivery queries

Warehousing

• Cycle counts are done daily
• Quarterly stock counts done and aligned to AVI stock count procedures
• Monitor slow moving stock and request redeployment if required
• Ensure the Ciro products are stored in a safety and fire risk management standards.
• Ensure correct stock rotation
• Product training of 3pls staff
• Administration and full management of the damages and expired product locations
• Ensure written off stock is appropriately disposed of as stipulated in the Sop

Receiving of long haul deliveries

• Ensure all trucks are off loaded and relevant truck turnaround times are recorded
• Ensure that Isando DC is informed of all shorts, damages and extras received.
• Corrections must be done within 48 hours and recorded via shipment / inbound numbers
• Ensure that all stock is put away within 48 hours of being received. Stock must be repacked and labeled accordingly
• to ensure correct stock sits in the air and correct stock on pick faces
• Ensure damages are handled as per SOP and pictures taken and raised with Isando DC
• Inform management so stock is correctly isolated and moved to correct SLOC on the system
• Ensure daily reporting completed and shared with management. All issues / concerns must immediately be
• highlighted to management

Admin Functions

• Compile daily reports / stats
• Vehicle checks
• Ordering and records keeping invoice paper, stationary and load files
• Ensure POD's is scanned timely
• Represent Ciro business interests for all on site meetings with the 3PL
• Housekeeping
• Ensure that warehouse areas and offices are kept neat and tidy and liaise with contract cleaners daily
• Effective layout of pick face for Ciro products
• Conduct daily warehouse inspections and ensure housekeeping of high standard
• Investigate and report all incidents related to the damage of company property

General

• Adhere to AON policies and procedures
• Assist with monthly stock counts and weekend work
• Follow all SOP procedures involved with the picking and shipping of stock
• Follow all company rules and regulations

Knowledge Required:

• At least 2 years working experience in a distribution environment
• At least 1 years working experience in the Food Service / out of home industry
• 2 year SAP ERP experience in the sales to cash business stream

Qualifications and Experience:

• Grade 12
• Logistics / Warehousing diploma
• Microsoft office
• ERP system knowledge – SAP inventory management system
• Supervisory skills

go to method of application »

Key Performance Areas:

• Trouble-shoot and debug issues on existing solutions.
• Build complex solutions in ERP systems, PI, GRC and mobility environments.
• Test and ensure the excellence of solutions delivered.
• Document (both user and technical) solutions delivered.
• Research, recommend and document new best practices.
• Mentor junior team member
• Requirements Gathering
• Software Design, Development, Testing and Support
• Apply disruptive influence on business

Minimum Requirements:

Experience:                                                                   

• 5 years’ experience

Qualifications:

• Tertiary education with an IT Major desirable or relevant years of experience

Additional Requirements:

• SAP certification in various modules or streams
• Further courses, certifications, professional affiliations

go to method of application »

Key Performance Areas:

• Processing of Purchase orders, journals, sundry invoicing and sorting out all queries related to processing and relevant documents relating to transport costs.
• Statement reviews to be done monthly.
• Weekly and monthly reporting of Expenses vs forecast or budget.
• Preparation of monthly transport SLA information as well as monthly presentations and minutes of meetings.
• Required to assist the Administration Controller and Commercial manager with any adhoc related queries and reporting.
• SOP updates and audit requirements every 3 months.
• Assist the finance/HR department whenever required i.e. filling in when someone is on leave or when the department is under pressure.
• Extract timesheet data and assist with other HR administration related tasks. i.e.: capturing of leave and extracting adhoc reports.

Minimum Requirements:

Experience:   

• Minimum of 3 years experience in a similar role

Qualifications:

• Grade 12 or equivalent
• Additional Requirements:
• Proficiency in MS Office and intermediate MS Excel skills required
• Basic accounting knowledge (non-negotiable)
• Knowledge on departmental based costing
• SAP knowledge (essential) specifically related to the processing of requisitions and purchase orders, including the goods receipts of these purchase orders when required (non-negotiable)
• Valid code 8 driver's license

go to method of application »

Key Performance Areas:  

• Development and successful implementation of brand plans.
• Leverage market information and analyse market trends to review and amend plans on an ongoing basis to maximise business opportunities.
• Facilitate implementation of category and brand strategies.
• Manage portfolio performance in terms of Volume, NSV and profit delivery.
• Annual/Monthly sales forecasting.
• Management and implementation of promotion plan.
• Understand, develop and implement Consumer and Shopper propositions.
• Prepare promotional, advertising, media and research briefs as well as R&D briefs.
• Liaise with external suppliers (promotional, advertising agencies and packaging suppliers).
• Interact with research facilities from initial brief to action on outputs.
• Manage all aspects of new product development from concept to final product and launch packages.
• Plan, manage and control marketing support budget.
• Monitor market conditions and competitor activities, including trade visits and interaction with Sales and customers.
• Management of cross-functional and project teams.

 Qualifications : 

• A completed commercial degree majoring in Marketing, Business Management or similar.

Experience :

• A minimum of 4 years’ brand and marketing experience gained in an FMCG environment.
• Knowledge of Aztec / Nielsen data required.

 Knowledge:

• SAP is advantageous.
• Budgeting process.
• Proficient in MS Word, MS Excel, MS Outlook, and MS PowerPoint.
• Knowledge of consumer, trader, customer, and shopper marketing.
• Market research.
• Project management knowledge or expertise.
• Ability to travel essential.

go to method of application »

Key Performance Areas:

Health, Safety and Environment

• Adhere to, and ensure compliance by subordinates to the company safety policies and procedures.
• Assist with attainment and maintenance of relevant health, safety and environmental management system standards for processing, utilities and buildings.
• Ensure facilities and infrastructure are conducive to employee health and wellness.

Food Safety

• Adhere to, and ensure compliance by subordinates to FSSC 22000, AIB and ISO principles.
• Ensure site infrastructure and equipment are installed and maintained in such a manner that Food Safety is not compromised.
• Ensure standard of utilities and processing equipment is in line with Food Safety Standards.

Plant Availability and reliability

• Oversee all relevant maintenance activities for processing, utilities and buildings.
• Ensure daily plant inspections are conducted to guarantee maximum uptime and quality.
• Communicate with the municipality call centre and maintenance teams on supply interruptions affecting the site.
• Conduct relevant statutory inspections and examinations for legal compliance and safety.
• Assist and oversee high-level breakdowns to ensure quick turnaround times.
• Conduct root cause analysis and provide recommendations to reduce downtime.
• Develop and maintain a problem-solving culture within the department (direct reports) through facilitating and sustaining root cause analysis practices.
• Ensure that the job card processes including monitoring, allocation, close-out and backlog are up to date.
• Assist with reviewing OEM recommended spares and identification and classification of critical spares.
• Participate in scoping and procurement of new plant equipment to ensure adherence to site Engineering standards.
• Workshop housekeeping, GMP and environmental compliance and related activities must adhere to relevant standards.
• Input into development and coordination of major shutdowns and communication with all relevant stakeholders, with main focus on execution of plan.
• Assist with planning of new installations, upgrades and modifications to the existing plant in a safe and effective manner.

Systems and reporting

• Assist with the Computerised Maintenance Management System, ensuring reliability and integrity of information.
• Report on asset care schedule compliance and artisan utilisation.
• Ensure compliance with all relevant procedures.
• Raising and closing out of NCR’s.

Utilities Usage Monitoring

• Monitor daily utilities usages, report anomalies and take corrective actions.
• Implement sustainability performance improvement projects.

Management

• Lead millwrights, artisans and handymen teams.
• Ensuring appropriate resources for departmental requirements.
• Assist with updating and implementation of skills matrix as well as coordination of training.
• Plan and control engineering tasks; allocate resources to activities; control labour scheduling; overtime and cost control for area of responsibility.
• Planning, scheduling, monitoring and evaluating of artisan tasks according to the CMMS (Asset care system).
• Ensure that labour allocation and hours of work are in accordance with the Basic Conditions of Employment and Labour Relations Act.
• Review completed job cards and approve.
• Hold 1 on 1 discussions and evaluate IPA’s with artisans.

Minimum Requirements:

Experience:                                                                   

• Minimum of 5 years’ post-trade test experience in FMCG / Manufacturing environment with a focus on processing, utilities and facilities maintenance.
• Minimum of 5 years’ supervisory experience in a manufacturing environment specifically in FMCG is essential.
• Computer literacy (Microsoft Office).

Qualifications:

• Trade tested artisan at an accredited training facility.
• Millwright, National diploma, N6 or equivalent qualification highly advantageous.
• Continual professional development in maintenance management and engineering standards.

Additional Requirements:

• Knowledge and experience on Computerised Maintenance Management System (i.e. SAP, Shopware or similar).
• Experience in a powder-processing factory with spray drying towers, blowers and high pressure pumps.
• Extensive knowledge and experience of utilities, boilers and air compressors is required.
• Sound knowledge and understanding of OHS Act legal compliance and statutory inspections.
• Ability to lead and supervisor contractors and suppliers.
• Must be prepared to work overtime, be on call outs and on stand-by duty.
• Must have your own reliable transport.

go to method of application »

Key Performance Areas:

• Cash control
• Perform cash desk function
• Cash control and banking processes are followed daily
• Cash variances maintained
• Manual transactions accurately recorded 
• Stock Control
• Stock management processes are followed daily
• Customer orders are followed up
• Weekly stock counts are conducted accurately
• Store room department in good condition
• Shoe pairing exercise is completed weekly 
• Customer Service
• Provide excellent customer service
• Internal & external customer relationship building
• Maintain good customer relationships
• Product knowledge

Minimum Requirements:

Experience:                                                                                       

• Minimum 1 years’ retail experience 

Qualifications:

• Complete Matric/Grade 12 

Additional Requirements:

• Retail administration disciplines
• Stock & cash management
• Product knowledge
• Sales knowledge and selling skills
• Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
• Numerical ability 

go to method of application »

Key Performance Areas:

• Prepare and process all month-end journals and ensure GL closes in specified time.
• Reconcile Balance Sheet accounts.
• Prepare the Mark-to-Market revaluation of FEC’s (Forward Exchange Contracts) calculations.
• Prepare accurate and timeous financial reporting to AVI (Day 4 Early Estimate, Day 8 & Day 12 Monthly pack, interim and year-end additional reporting, AFS).
• Prepare and submit statutory obligations and external reports: Vat Return (Monthly), Stats SA (Monthly/Quarterly), Tax Annual Return.
• Prepare the income tax calculation (provisional, bi-annual and annual).
• Preparation of budgets (annually) and forecasts (quarterly) - Balance Sheet.
• Confirm validity and accuracy of local and foreign payments and release thereof.
• Confirm validity and accuracy of purchase orders, ensuring necessary authorization and support is received and cost centre allocation is appropriate.
• Assist with audit- providing support to auditors and responding to queries.
• Prepare the 8 week rolling cash flow forecast weekly.
• Ad hoc assistance to other Spitz divisions and AVI.

Minimum Requirements:

Experience:                                                                   

• 1-3 years in similar role
• Tax experience non-negotiable
• Strong reporting experience (listed company or subsidiary of a listed company is desirable)

Qualifications:

• Degree – B Com Accounting or Equivalent with Finance

Additional Requirements:

• Accounting Standards (IFRS)
• SAP
• Knowledge of financial processes and systems of internal control
• Microsoft Excel

go to method of application »

Key Performance Areas:

1. Ensure adherence to policies and procedures as per the admin policy

• Completion of daily, weekly and monthly admin checks, as per the admin check guideline and checklists
• Perform daily tasks eg. declarations, prepare cash for banking and collection
• Calls logged to rectify issues (stock, maintenance, cash etc)
• Transfer of information contained in instruction letters (RIL, MIL, PCI, SMIL and Memo) and ensure adherence to instructions and adherence to deadlines

2. Cash control

• Adequate POS training and support is given to staff
• Cash control and banking processes are followed daily
• Cash variances are investigated, followed up on and cleared
• Manual transactions are captured timeously once the store is back on line

3. Stock Control

• Adequate stock management training and support is given to staff
• Stock management processes are followed daily
• Stock variances are investigated, followed up on and cleared
• Weekly and Quarterly stock counts and takes are prepared for and conducted accurately
• Shoe pairing exercise is completed weekly
• Write offs are controlled adequately

4. Care taking of the Store in absence of the Store Manager

• Store is opened and trades as per requirement
• Customer relations are maintained
• Adequate staffing and planning is in place
• Instructions and to-do lists are followed
• Disciplinary action takes place, where necessary
• HR relations are maintained

5. Customer Service

• Development a service ethic culture within the store environment
• Internal and external customer relationship building
• In store coaching and on-going training of skills
• Role model customer centricity and service excellence

Minimum Requirements:

Experience:

• Minimum 5 years’ retail experience
• Minimum 2 years administration management experience
• Experience in working in a large retail store with a turnover of more than R 20 million per annum

Qualifications:

• Complete Matric/Grade 12
• Tertiary Retail Qualification will be to your advantage 
• Additional Requirements:
• Excellent numeracy skills
• Retail administration disciplines
• Stock and cash management
• In-depth knowledge of policies and procedures

go to method of application »

Key Performance Areas:

• To achieve the annual sales budget through meeting and exceeding daily and monthly budgets to ensure the sustainability of the business
• To manage and control the financial aspects of running the store to ensure store profitability
• To adhere to merchandising standards in line with the brand requirements to ensure good product mix
• To ensure proper stock management and control to minimise loss and to ensure product availability
• To deliver the best customer service to ensure the best customer experience
• To build excellent relationships with all relevant service providers (internal and external)
• To manage human resources effectively by recruiting, planning and administrating payroll properly
• To inspire, motivate, develop and hold people accountable appropriately 

Minimum Requirements:

Experience:

• Minimum of 3 years’ Store Management experience
• Minimum of 8 years' Retail experience 
• Experience in working in a moderate to large retail store turnover

Qualifications:

• Complete Matric/Grade 12
• Tertiary Retail Qualification will be to your advantage 

Skills & Knowledge:

• Knowledge of relevant Industrial Relations (IR) Law
• To discipline staff and initiate enquiries
• Understanding of profit and loss (income) statements
• Good understanding of the retail environment and brands
• Administration and stock management
• Conflict management
• Time management
• Customer service skills
• Leadership skills 

go to method of application »

Key Performance Areas:

• Cash control
• Perform cash desk function
• Cash control and banking processes are followed daily
• Cash variances maintained
• Manual transactions accurately recorded 
• Stock Control
• Stock management processes are followed daily
• Customer orders are followed up
• Weekly stock counts are conducted accurately
• Store room department in good condition
• Shoe pairing exercise is completed weekly 
• Customer Service
• Provide excellent customer service
• Internal & external customer relationship building
• Maintain good customer relationships
• Product knowledge

Minimum Requirements:

Experience:                                                                                       

• Minimum 1 years’ retail experience 

Qualifications:

• Complete Matric/Grade 12 

Additional Requirements:

• Retail administration disciplines
• Stock & cash management
• Product knowledge
• Sales knowledge and selling skills
• Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
• Numerical ability 

go to method of application »

Key Performance Areas:

• Cash control
• Perform cash desk function
• Cash control and banking processes are followed daily
• Cash variances maintained
• Manual transactions accurately recorded 
• Stock Control
• Stock management processes are followed daily
• Customer orders are followed up
• Weekly stock counts are conducted accurately
• Store room department in good condition
• Shoe pairing exercise is completed weekly 
• Customer Service
• Provide excellent customer service
• Internal & external customer relationship building
• Maintain good customer relationships
• Product knowledge

Minimum Requirements:

Experience:                                                                                       

• Minimum 1 years’ retail experience 

Qualifications:

• Complete Matric/Grade 12 

Additional Requirements:

• Retail administration disciplines
• Stock & cash management
• Product knowledge
• Sales knowledge and selling skills
• Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
• Numerical ability