Job Openings at Growthpoint Properties

Duties and responsibilities

• Draft offers and electronically forward copy of agreement of lease and tenant criteria documents.
• Follow up on outstanding lease agreements and on FICA documentation.
• Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents.
• Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements.
• Ensure correct loading of agreements on the system.
• Ensure the correct loading of debit orders.
• Open and up keep tenants’ files.
• Attend to lease audits.
• Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded.
• Assist Portfolio Manager and SBU as and when required.
• Advise meter readers of any changes.
• Assist with compilation of the monthly report packs.
• Assist with the budget process.
• Perform secretarial functions when requested.
• Assist with deposit refunds and returning of bank guarantees.
• Calculate annual and insurance rates adjustments for loading onto MRI.
• Prepare renewal sheets with information on current and budgeted charges.
• Prepare take back inspection reports and notify Building and Leasing Managers.
• Write housekeeping letters and reports.
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries.
• Weekly reporting on outstanding offers / leases / FICA.
• Monthly reporting on GLA / vacancy movements.

Requirements

Experience

• 2-3 years of experience in a documentation and secretarial environment or similar environment.
• Knowledge of leasing process and documentation will be an advantage.

Qualifications

• Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.

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Duties and responsibilities

• Prepare analysis comparing actual income versus budget and variance comments
• Drafting of offers for upcoming expiring leases within the following 6 months and new deals
• Liaise with potential new tenants regarding vacancies
• Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence
• Draft guarantee template, liaise with bank or tenant to ensure accuracy and acceptability of guarantee before processed by the bank
• Ensure required credit checks are completed for all new/renewal tenants
• Maintain an accurate tenancy schedule
• Collect and check audited turnover certificates and prepare monthly report 
• Complete monthly turnover schedule and quarterly IPD schedule
• Check adjustments and adhoc charges on MRI (Mustard Seed, SB Outdoor, Adreach, etc)
• Check new rates and back charges and draft rates increase letters with calculation details
• Assist CM with the monthly management report i.e. Mall performance, Leasing, Finance, Arrears
• Assist the CM with preparing and capturing of the building budget
• Credit Control - Assist with collection of debt, ensure accurate allocation of payments, resolve debtor queries, recon on accounts, debtor adjustments, liaise with attorney for legal matters
• Conduct pre billing checks and advise meter readers of any changes and check monthly utility reports for large variances and movement
• Check EFT/Debit Order Listing before Run
• Check creditors invoices for accuracy
• Assist Centre Managers and Portfolio Managers as and when required

Requirements

Qualifications & Experience 

• Post matric qualification in Property Management or equivalent diploma/degree
• Minimum 5 years of experience in property management, administrative and or client interaction roles required
• Knowledge of property management is an advantage
• Knowledge of leasing process, financial processes, shopping centre operations essential