Job Openings at Signature Cosmetics

Job Description
RESPONSIBILITES:

• Provide support to the accounts and finance department
• Respond to general accounts queries, e.g., invoice queries, requests for Telkom Account details from IT, and refer or escalate to the relevant person or escalate when required
• Address general queries from stores, e.g., banking of cash sales, speed point machines, Bank reconciliation checks
• Capture monthly credit card statements on to Excel spreadsheet, follow up on any outstanding slips with the relevant credit card holder and escalate to Supervisor
• Perform re-conciliation on credit card statements and slips received, process journals in on F&O system
• Process all allocated COD payments weekly on Tuesdays and Thursdays and address any queries with Supervisor
• Address COD queries, e.g., confirmation and proof of payment requests
• Download bank statements and capture statement details on F&O
• Verify every Tuesday, against the Banking Compliance Report that all stores have completed their banking as per store banking schedule and escalate any non-adherence to the relevant Area Manager
• Escalate any non-adherence to store banking schedule to the relevant Area Manager and National Operations and Sales Manager
• Compare bank statement with Daily Sales Report for allocated stores and check the accuracy of recorded cash and card payments
• Address any cash and card payment queries with the store, assist where possible, and where no explanation is available escalate to the relevant Area Manager
• Address any cash and card payment queries with the store, assist where possible, and ensure an explanation is provided, e.g., non-process compliance to policies or procedures
• Access Telkom account online, capture details on F&O, and once approved, load for banking
• Check Petty Cash usage for allocated stores, ensure all Petty Cash slips are received and included when performing the reconciliation on the Daily Sales report to the banking 
• Assist with financial year end processes as and when requested
• Provide assistance to the finance team as and when requested
• Raise all queries with line manager or relevant position
• Perform general finance and office duties including but not limited to filing, general data entry, answering phones, addressing queries, processing emails and physical post

REQUIREMENTS:

• A matric, grade 12 or equivalent certificate
• Studying towards or in possession of a B Com, Diploma or Certificate in Finance, or related qualification an advantage
• Experience working in an accounts department required
• General finance, admin, accounts department experience required
• 1 - 2 years experience with reconciliations within a retail environment required
• 1 - 2 years experience capturing and verifying data required
   

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Job Description
RESPONSIBILITES:

• Process rental payments for Botswana and Namibia in compliance with financial policies and procedures.
• Prepare rental analysis and send rental payments to be loaded in the bank once the analysis is approved.
• Perform monthly reconciliation of all allocated vendor accounts to the ledger.
• Check Petty Cash usage for allocated stores, ensuring all Petty Cash slips are received and included in the Daily Sales report reconciliation to the banking.
• Raise queries with relevant stakeholders regarding issues such as excessive Petty Cash usage.
• Reconcile the Petty Cash Control Account and allocate expenses accordingly.
• Verify every Tuesday, against the Banking Compliance Report, that all stores have completed their banking as per the store banking schedule, and escalate any non-adherence to the relevant Area Manager.
• Escalate any non-adherence to store banking schedule to the relevant Area Manager and National Operations and Sales Manager.
• Address general queries from stores, including banking of cash sales, speed point machines, and bank reconciliation checks.
• Perform general finance and office duties including but not limited to filing, general data entry, answering phones, addressing queries, and processing emails
• Work closely with store development and operations to ensure compliance with all legal requirements of lease agreements, including:
• Certificates of compliance
• Proof of council submissions
• Monthly turnover submissions
• Annual turnover certificates
• Maintain the company lease schedule for all premises leased in South Africa, Namibia and Botswana.
• Maintain filing of all lease offers and lease agreements, whether concluded or in negotiation.
• Maintain and update the contact list for landlords/leasing agents.
• Manage cash deposits paid to landlords and request refunds when stores close.
• Prepare Tenant Allowance Invoices and send to landlords as necessary.
• Assist the Finance Supervisor with sales performance (Rent to sales ratio) and Profit and Loss when required.

REQUIREMENTS:

• Grade 12 or equivalent qualification required
• 3 Years experience in retail finance administration
• Proficient in written and spoken English