Job Openings at University of the Witwatersrand

Key Job Functions of the successful candidate include:

• Responsible for financial administration and support to the Centre
• Procurement function (preparation of the payment requests and payroll claims, ensuring appropriate authorisations, support and documentations in compliance with University policies and procedures)
• Accountable for loading of new vendors and the subsequent day to day management of supplier interactions, including sourcing quotes, ordering, tracking of deliveries and receipting
• Accountable for fixed asset verification in compliance with University Fixed Assets Policies and Procedures, including implementation of door lists and accurate recording of information in the asset register
• Assisting with financial reporting (monthly cash flows; monthly project statements for researchers; net portfolio calculations) and audits, both for internal processes and external stakeholders/funders
• Accountable for reconciliation of petty cash and/or credit cards
• Actioning research grant payments, and invoicing of unspent grant funding to be reimbursed back to the Centre
• Accountable for overseeing financial processes, procedures and controls in an efficient, effective and professional manner in compliance with University policies and procedures
• An understanding of the Centre as a national entity that services at least 16 other Institutions in South Africa, and that finance engagement will be required with Institutions external to Wits
• Any other tasks or activities which fall within the general functioning of the units as determined by the Line Managers

Minimum qualifications/requirements/criteria  

• A bachelor’s degree with a major in accounting or equivalent
• At least five years administrative experience in an accounting environment at bookkeeper level or above
• At least one year of financial administration experience at Wits University, with knowledge of the Oracle ERP System
• Ability to maintain a high level of accuracy in preparing and entering financial information
• Attention to detail and high level of accuracy
• Adept at using Excel, Oracle and BI
• Ability to juggle multiple priorities simultaneously and take initiative
• Have a very high level of personal and professional integrity and trustworthiness
• Excellent communication and interpersonal skills with a variety of stakeholders (e.g. postgrad students / postdoc fellows / emerging and senior researchers / govt / industry partners, etc.)
• Strong problem solving, deductive reasoning and decision-making capabilities
• Be an innovative and creative thinker
• Ability to work under pressure, and to deadline

        
How To Apply        

• To apply: Submit a covering letter accompanied by a detailed curriculum vitae, certified copies of all educational qualifications and identity document with names and e-mail addresses of 3 referees.
• External applicants with previous Wits experience are invited to apply by registering their profile on the Wits i-Recruitment platform located at https://irec.wits.ac.za and submitting applications. Internal employees are invited to apply directly on Oracle by following the path:  iWits /Self Service application/”Apply for a job”

Shortlisted candidates may be subjected to a competency assessment
Closing Date: Friday, 24 April 2020.

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Brief Description        
The Department of Fine Arts is seeking a Workshop and Studio Assistant. The successful applicant will be employed as a Workshop and Studio Assistant to support the Fine Arts teaching program. The role is focused on providing dedicated support to staff members and students in sculpture, painting, drawing, and installation, as part of the Fine Arts undergraduate and post-graduate degrees. The Workshop and Studio Assistant proactively provides support to the teaching program by preparing and managing studio and workshop spaces and equipment; and by assisting with sculpture making processes. The incumbent interacts daily with students, staff and administration within the Department and School.

The main purpose of this position/job is:

• To provide hands-on assistance in the sculpture program, and in the Fine Arts studios in general, including painting, drawing, printmaking, photography, and post graduate studios
• To ensure that all studio and workshop tasks associated with the Fine Arts degrees are handled efficiently and effectively;
• To provide support to academic and support staff members of the Department of Fine Arts in the delivery of the academic programme in studio and workshop spaces;
• To fully support the program through their work in keeping studios functioning at a high level of efficiency;
• To contribute to and promote the fine arts programme in a professional manner
• To ensure the professional handling and running of the workshop and studio spaces?

Key Duties:

• To assist with the preparation of studio and workshop spaces for teaching;
• To prepare materials and equipment necessary for the delivery of the academic programme, for example, those related to sculpture (clay, Plaster of Paris, Ciment Fondu, armatures, etc.) and painting projects (easels, boards etc);
• To support the teaching program with their hard skills in one or more of the following: casting, mould-making, welding, ceramics, carpentry; exhibition installation
• Cutting, measuring and drilling, using hand tools and specialised tools in the workshop;
• Taking responsibility for the lockers in studios and workshops;
• Ordering and monitoring stocks of materials and studio/workshop functions and informing line manager and administrative staff of needs;
• Simple repairs and maintenance of studio or workshop equipment and spaces;
• Knowledgeable about storing of equipment and materials;
• To act as the Occupational Health and Safety Officer in the Fine Arts Department

Core Competencies:

• Hard skills in one or more of the following: casting, mould-making, welding, ceramics, carpentry, exhibition installation
• Computer literacy
• Experience in arts studio and/or workshop, i.e. an understanding of arts practices, and the daily running of a studio / workshop / foundry / casting works / ceramics studio / arts installation, is a distinct advantage;
• Excellent inter-personal and communication skills, both spoken and written;
• Excellent time-management skill;
• Excellent organisational and administrative skills.

Education. Qualification and Experience:

• Matric
• 3-5 years relevant experience in any of the abovementioned studio / workshop environments
• Post matric qualification and skills certificates in a relevant area would be an advantage.

        
How To Apply        

• To apply, submit a letter of motivation - clearly indicating which position you are applying for, detailed CV and the names and contact details of three referees (incl. e-mail addresses).
• Internal employees are invited to apply directly on Oracle by following the path: iWits /Self Service application/”Apply for a job”

Closing Date: 30th April 2020