Job Opportunities at BMW Group South Africa

Team Management

• Give disciplinary direction to team members, holding regular 1:1s and providing input into the annual performance review.
• Manage any performance issues within the team and provide and monitor development plans for employees where appropriate.
• Train, induct and support new team members.
• Ensure consistent and regular communications to own team to ensure key information and expectations are understood.
• Working with the Payroll Steerer who will provide the team with functional direction, ensure that Payroll is completed accurately and on time each month.

Service Provision

• Responsible to ensure a high quality, professional Payroll & Benefits service to all South African entities.
• Ensure that where an issue or error is found in the Payroll & Benefits team that a systemic fix is found, implemented and documented to prevent reoccurrence.
• Ensure that all responsibilities within the Payroll & Benefits team (Project deadlines, delivery deadlines, outstanding issues, communications etc) are brought to closure swiftly.

Monitoring SLA

• Monitor accuracy of Payroll to ensure that all payroll data is accurate as dictated by BMW Group guidelines and policies as well as relevant employment legislation.
• Uses reporting system to monitor team statistics.
• Reports on SLA. Uses results to prepare management dashboards.

Provider Management

• Ensure that services provided are covered under agreement.
• Hold regular review sessions to ensure providers are delivering on service agreements
• Where service is not being delivered escalate to Head of Service/Purchasing as required.
• Set and monitor external service provider KPIs and SLA deliverables on a quarterly basis.

Adherence to internal guidelines

• Ensure that purchasing processes are followed by the Payroll & Benefits team.
• Ensure all relevant Purchase Orders are raised correctly, on time and meeting BMW guidelines.

Payroll Run.

• Ensure that all payroll activities are carried out as per business requirements meeting all deadlines.

Compliance

• Understand and comply with all relevant tax and social security legislation.

Technical Expertise

• Have a complete overview in area of expertise i.e. Payroll for all South African sites and be able to provide support and guidance.
• Provide technical expertise to HRM and internal departments to ensure consistent adherence to guidelines and policies.
• Act as point of contact for operational escalations
• Deal with escalations from HRM and Trade Union where the team have been unable to respond effectively, or which have resulted in significant/multiple escalations.

System Changes

• Take ownership for investigating, analysing and raising the required tickets within area of expertise.
• Correctly raise JIRA stories providing all required documentation.
• Follow change through to testing.
• Ensure relevant business and system documentation is completed.
• Attend relevant circles and working groups
• Act on behalf of the team as the nominated expert.
• Promote better ways of working
• Pro-actively look at ways to drive change within the team through simplification, standardisation and automation.

Education:

• Relevant tertiary degree or equivalent payroll qualification.
• Ideally CIPP qualified or equivalent.
• Work experience, Leadership experience:
• At least 2 years of SAP HR experience.
• At least 5 years South Africa Payroll experience.
• Minimum of 5 years Payroll / Benefits / Time Experience.
• Extensive payroll management experience.

Additional skills: special skills / technical ability etc:

• Strong analytical skills and organized in a problem-solving environment.
• Excellent communication (written and oral) and interpersonal skills.
• Attention to details, precision oriented.                                                                                           
• Strong Excel skills.                                                                                                                   
• Knowledge of BMW HR processes, policies, instruments and systems.
• Experience of working both cross-function and/or internationally.
• Ability to work independently and able to adopt a proactive approach.
• Membership of Professional Institution (e.g. CIPP) is desirable.

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Key Responsibilities:

IT Applications

• Ensures efficient and effective use of the HR IT Systems.
• Ensures interfaces between systems are effective to ensure process flow in all IT systems are managed, resolutions identified, working within fix groups to ensure resolutions and ongoing improvements.
• Ensure access to systems is managed and audited to ensure system integrity and compliance to BMW Group Policy.
• To ensure all IT systems (SAP HRP / ELIDA / CCM / HR Portal / ESS / MSS and ServiceNow) are kept up to date and used efficiently and effectively.
• Keeps users updated in case of system outages or issues.
• Build and participate in FG network to ensure support is available from the correct channels.

System Changes

• Take overall ownership for JIRA for the PE-66 team ensuring that stories are being raised, approved and processed within the expected timings.
• Escalate and seek support where the process does not work as expected.
• Look for best practise across products and share learnings to ensure PE-66 interests are represented.
• Ensure relevant business and system documentation is completed.

System Responsibility

• Understanding HR processes to ensure systems are delivering and are fully documented, up to date and auditable. Supporting the team competency levels through raining the process and service delivery improvements.
• Ability to provide and deliver professional presentations / topics.
• Create harmonised documents for South Africa locations.
• Proactively develops online and interactive training materials to support the business requirements.

Processes

• Acts as the process expert to understand scope of new change and the impact they will have on current processes.
• Advises on feasibility, potential issues and impacts of process changes.
• Document project plan and updates when project owner. Prepare status update and shares with applicable stakeholders.
• Supports other team members involved in projects.
• To ensure that PE-66 are represented in all projects and that any new processes are fully assessed for feasibility and implemented in the appropriate way.

Audits

• Prepare all necessary documentation required by auditors.
• Liaise with auditors both internal and external to arrange onsite visits.
• Follow up on queries and resulting audit points to bring them to a satisfactory close.
• To ensure adherence to process and accuracy of data in accordance with BMW Group and legislative requirements.

Approval of SAP Roles

• Act as the final HR Services approver when grant SAP access.
• Approves workflow requests for access.

Team IT Contact

• Manage onboarding / offboarding systems and IT setup for all HR Services team members.
• Manage access requests to 3rd party systems.

SLAs

• Ensure delivery in line with service level agreement.

Attend relevant circles and working groups

• Act on behalf of the team as the nominated expert.

Promote better ways of working

• Pro-actively look at ways to drive change within the team through simplification, standardisation and automation.

Education

• Minimum Bachelor degree in Human Resources or Business Administration.

Work experience, Leadership experience

• At least 5 years ERP experience.
• At least 5 years South African Payroll / Benefits / Time experience.
• Ability to work independently.

Additional skills: special skills/technical ability etc.

• Strong analytical skills and organized in a problem-solving environment.
• Excellent communication (written and oral) and interpersonal skills.
• Attention to details, precision oriented.
• Strong Excel skills.
• Minimum of 2 years Project Management experience with small to medium projects.
• Knowledge of BMW HR processes, policies, instruments and systems.
• Experience of working both cross-function and / or internationally.
• Ability to work independently and able to adopt to a proactive approach.
• Project involvement in a system launch and enhancements is mandatory.
• Previous IT experience in working with HR environments is desirable.