Job Opportunities at Department of Higher Education and Training

REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Political Science/ Public Administration or related qualification. Previous experience within the office of the Executive Authority will be an added advantage.
• A minimum of three (3) to five (5) years’ experience at the junior management level rendering parliamentary liaison support services.

Key competencies:

• Knowledge of operational requirements within the office of the Executive Authority, working knowledge of the cabinet and parliamentary processes in South Africa, broad knowledge and understanding of the functional areas covered by Executive Authority’s portfolio. Knowledge of public service policy and prescripts.

Skills:

• Good verbal and written communication skills, computer literacy, problem solving, interpersonal liaison, negotiation, formulating and editing. Management skills in Planning, Leading, Organizing and Controlling. Report writing and formulation. Good international relations. Analyses and interpretation of accidents statistics. Be able to recommend mining engineering solutions. Negotiation skills. Language proficiency. Computer skills, Thinking Demand: Analytical, Creativity, Strategic, Evaluation, Decision Making and driving License 

DUTIES :

• To provide administrative support to the Executive Authority on matters related to Parliament and Cabinet. Monitoring events in parliament to identify matters that have a bearing on the portfolio of the Executive Authority and peruse documents (Hansard speeches, minutes of portfolio & standing committees, minutes of legislative structures to identify critical matters.
• Regular monitoring of events in cabinet to identify matters that have a bearing on the portfolio of the Executive Authority and peruse documents e.g. cabinet and cluster committee minutes. Liaise with structures by attending cluster and cabinet committee meetings. Render and efficient and effective parliamentary services through facilitating appropriate parliamentary questions and ensure departmental representation in parliamentary events.
• Facilitate cabinet memoranda, submission and briefing notes as required. Provide advice and support in terms of policy and procedure to the department on key parliamentary events. Facilitate the gazetting and tabling of draft bills related to the portfolio of the Executive Authority.
• Co-ordinating and controlling movements between the Pretoria and Cape Town offices for Parliamentary sessions and ensure packing and unpacking of official documents and equipment.
• Ensure that relevant Public Service and departmental prescripts/policies and other documents are correctly applied in the provision of support to the Executive Authority.

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Public Administration or related qualification. Previous experience within the office of the Executive Authority will be an added advantage.
• A minimum of three (3) to five (5) years’ experience at the junior management level rendering admin support services.

Key competencies:

• Knowledge of operational requirements within the office of the Executive Authority, working knowledge of administration within a political office in South Africa, broad knowledge and understanding of the functional areas covered by Executive Authority’s portfolio. Knowledge of public service policy and prescripts.

Skills:

• Good verbal and written communication skills, computer literacy, problem solving, interpersonal liaison, negotiation, formulating and editing. Management skills- Planning, Leading, Organizing and Controlling. Report writing and formulation. Good international relations. Analyses and interpretation of accidents statistics. Be able to recommend mining engineering solutions. Negotiation skills. Language proficiency. Computer skills, Analytical, Creativity, Strategic, Evaluation and Decision Making.  

DUTIES :

• Manage and provide administrative and coordination activities within the office of the Executive Authority. Develop and maintain systems, registers and databases to monitor and manage the flow of documents to and from the office of the Executive Authority.
• Compile correspondences, submissions, edit and provide comments cabinet memoranda for the Executive Authority`s attention. Provide logistical support and manage procurement, maintenance of equipment and administer the budget of the office of the Executive Authority.
• Facilitate classification of documents in terms of the MISS prescripts and ensure compliance in the handling of such documents. Liaise with internal and external stakeholders, brief the Chief of Staff on matters related to the portfolio of the Executive Authority Liaise with Senior Managers within the department and co-ordinate activities of the Executive Authority`s office. Facilitate general administration, quality control and enhance efficiency and effectiveness within the office. 

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REQUIREMENTS :

• An appropriate national senior Certificate (Vocational) or (NCV) Level 4 certificate.
• Previous experience within the office of the Minister or Deputy Minister will be an added advantage.
• A minimum of one year experience in rendering administration support services.
• The ideal candidate should be proficient in MS Office, typing. Good communication skills (verbal and written) verbal communication. Organizing; telephone etiquette and document management skills.  

DUTIES :

• Responsible for overall general administration. Render general clerical support services (handle routine enquires, make copies, package and distribute documents, type correspondences update registers and statistics).
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurements forms, safeguard office stationery and maintain an asset register. Provide personnel administration clerical support through maintenance of leave register and personnel records and facilitate travelling arrangements.
• Capture and update expenditure, verify the correctness of travel claims and facilitate requisition of petty cash. 

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REQUIREMENTS :

• An appropriate national senior Certificate (Vocational) or (NCV) Level 4 certificate.
• Previous experience within the office of the Minister or Deputy Minister will be an added advantage.
• A minimum of one year experience in rendering registry/ administration support services.
• The ideal candidate should be proficient in MS Office, typing. Good communication skills (verbal and written)

Skills:

• Communication skills, Computer skills, Managing the registry. Organizing skills.  

DUTIES :

• Manage the registry services (develop, maintain proper filing system, facilitate disposal of documents, opening, closing of files, tracing and retrieval of documents). Receive, record, screen all incoming and outgoing submissions.
• Handle correspondence (receive, sort, acknowledge, distribute and make follow ups). Ensure the smooth, efficient, and effective flow of documents.
• Facilitate electronic scanning of files, sort, bind and package documents. Facilitate archiving and disposal of documents.
• Prepare and record documents for submission to the Messenger and undertake spot checks to ensure accurate delivery of documents by the Messenger. Facilitate compliance in the classification of documents in terms of MISS and promote compliance with the National Archives Act and the MIS prescripts. 

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REQUIREMENTS :

• An appropriate national senior certificate/grade 12 certificate (Vocational) (NCV) Level 4 certificate.
• A valid driver’s license is essential.
• Previous experience within the office of the Minister or Deputy Minister will be an added advantage. 7 – 12 months experience rendering driving and messenger services.
• Knowledge of the places in which the function will be performed.
• Knowledge to capture forms on the database. Knowledge to compile Logbooks. Excellent organizational and time management skills. Good interpersonal relations, administration, and communication skills. Good computer literacy. Good filing and recordkeeping.  

DUTIES :

• Driving motor vehicle to deliver documents and transporting passengers.
• Collect and deliver confidential documents in accordance with the delivery slip. Perform external collection and delivery of confidential documents and related items.
• Collect and deliver mail and related items to and from the Post Office. Deliver and collect employees to and from identified destinations.
• Ensure that the allocated fleet is maintained, daily vehicle inspection undertaken to ensure that cars are roadworthy before taking and drop off.
• Report incident and accidents timeously and submit vehicle report of any defects to the supervisor.

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REQUIREMENTS :

• A minimum of ABET level 2 certificate.
• Knowledge of Batho Pele Principles, Basic knowledge of occupational health and safety.
• Previous experience within the office of the Minister and Deputy Minister will be an added advantage.
• Three months working experience rendering food aid services.

Skills:

• Must be able to work in a team and under pressure. Must have good communication skills. Ability to read and write and interpersonal skills.  

DUTIES :

• Clean kitchen utensils and equipment, provide catering support services, keep stock of kitchen utensils and equipment, apply hygiene and safety measures, maintain quality control measures of all food provided.
• Prepare food, snacks and beverages (water, tea, coffee, milk, sugar and cold drink) Set up crockery and cutlery in the dining area and serve food. Removal of garbage disposal.