South African-based firm SAOTA is a studio of architectural designers and technicians including in-house CGI and marketing teams, as well as a strong support staff. It is driven by the dynamic combination of Stefan Antoni, Philip Olmesdahl, Greg Truen, Phillippe Fouché & Mark Bullivant who share a potent vision easily distinguished in their design. Th...
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- Our Studio based in Gardens, Cape Town, requires a full-time Receptionist. A strong relationship builder with exceptional client management and communication skills thrive in our environment. The successful applicant will need to behave professionally, fairly, ethically and responsibly at all times. Being able to work within a team in a fast-paced environment is a prerequisite.
RESPONSIBILITIES include, but are not limited to;
- Greet and welcome guests and employees on arrival
- Arrange courier collections and accept deliveries
- Administer the collection and delivery of documents and samples and distribute them internally
- Inform relevant parties of guests at reception and offer guests beverages
- Ensure the reception area is neat and presentable at all times
- Ensure the boardrooms are neat and presentable at all times
- Manage boardroom beverage orders
- Answer and forward phone calls
- Screen all phone calls and ensure that they are re-directed to the relevant person
- Take and communicate messages accurately
- Manage the boardroom booking system
- Manage the distribution of mail and other deliveries to reception
- Capture and communicate employees' sick and late notifications
- Issue visitor badges when applicable and inform relevant parties of these suppliers or vendors
- Record and update contact records accurately
- Redirect supplier presentation and product queries to info email, relevant team or external party
- Ensure the reception area is manned at all times
- Manage boardroom equipment and stationery stock
- Alert IT if there is a problem with any equipment in the boardrooms
- Device management – keyboards, mouse, screens etc. are switched off/returned to default settings when not in use
- Activate the night bell service
- Check voice mails received and pass on messages to relevant individuals
- Monitor visitor access and maintain security awareness
- Manage client lunches in boardrooms for relevant meetings
- Alert management or HR to any suspicious movement of staff or visitors in and around the building
- Assist with administrators' overflow typing and filing
MINIMUM REQUIREMENTS
- 1-3 years Front of House reception experience in a Professional environment
ESSENTIAL SKILLS AND CRITERIA
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Friendly and outgoing
- Professional personal presentation
- Able to work well in a faced paced environment
- Able to manage challenges and problem solve
- Excellent verbal and written communications skills
- Ability to multi-task
- Punctual and reliable
- Attention to detail
- Excellent time management skills
- Ability to plan, organize, and delegate work to achieve desired results
- Ability to identify problems areas
- Ability to develop working relationships with a wide range of people – excellent people skills
- Considerable knowledge of the use of personal computer systems
- Flexibility regarding working hours
- Leads by example
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- The Senior Technical Support Technician is responsible for leading desktop support efforts for all Senior Management in the business. In addition, this role supports the IT manager in leading the IT team as well as assisting with maintain standards within the company.
- The successful applicant should have 5-8 years of technical experience with a minimum of 3 years management / leadership experience. Key attributes required include attention tdetail, the ability tprioritize and effectively solve problems in a timeous manner.
DUTIES/JOB ROLE BREAKDOWN
- Lead desktop support efforts, making sure all desktop applications, workstations, and related equipment problems are resolved in a timely manner with limited disruptions.
- Tier 2 escalations from Tier 1 technicians
- Tier 1 for Senior Management
- Responsible for Onboarding, orientation, and offboarding of users
- Responsible for departmental standard operating procedure documentation
- Provide Desktop support including:
- Windows 10 / 11
- Microsoft 365
- Autodesk AEC collection
- Adobe Creative Cloud
- Microsoft Suite
Administer and manage Microsoft 365 tenants including:
- Teams
- Exchange Online
- SharePoint Online
- OneDrive
- EndPoint Manager
- Azure Active Directory
- Responsible for ensuring the asset register is updated and maintained
REQUIRED SKILLS
- Minimum 5 - 8 years’ experience in a similar role
- Windows 10 / 11 & Server 2016 and later
- Active Directory & Azure Active Directory
- Device management and system security (EndPoint & Group Policies)
- Virtualization (Hyper-V)
- Storage, backup and recovery (Avepoint / Veeam / Backup Exec)
- Microsoft 365
- Exchange Online
- IOS and Android mobile
- Networking and Infrastructure
- Firewall, endpoint & intrusion protection (Mimecast, Fortigate & Defender)
QUALIFICATIONS
- A+, MCSE, MCITP or equivalent
- Microsoft 365 Fundamentals or higher
- Cybersecurity certification
ATTRIBUTES
- Ability tprioritize tasks and solve problems with a sense of urgency
- Time management skills
- Strong attention tdetail
- Excellent communication skills
- Ability texplain technical concepts tnon-technical users
- Problem solving skills
- Business acumen
- Self-managed and able tfunction independently
- Continuous learning and improvement of skill set
- Effective customer service and management skills
- Demonstrated ability twork cross-functionally
- Strong English language skills (both written and verbal).
- Must be able tfunction as part of a team
- Flexible on working hours (sometimes need tput in long hours – working across international time zones)
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RESPONSIBILITIES
LEADERSHIP
- Assist the Team Leader and team with the co-ordination of the project team and project program
- To develop and be responsible for certain aspects of the project design and development (for output and programmed work i.e. deadlines)
- With assistance, liaison with External Consultants, Contractor/Site, Architects of Record as well as with the Client
- Stays updated on latest architecture and design trends and technology
- Display learning agility and initiative
- Goal of future registration with the South African Council for the Architectural Profession
DESIGN APTITUDE
- Contribute, or otherwise assist as required, to provide project teams with a full Architectural service covering both presentation and contractual material
- Interpret and understand the design brief
- Produce all documentation relating to the design including:
- Drawings
- 3D models
- Images
- All other documentation relating to the design and according to the project brief
- Display talent as a designer, maintaining project language and standards
TECHNICAL APTITUDE
- Technical aspects of project (The Science):
- Consistently demonstrates the ability to respond and develop skills in all levels of project technical challenges:
- INC: Cultural & Regulatory environment
- DC: Regulatory environment and Building Tech.
- DD: Building Tech. & Project delivery methods
- ATD: Building Tech. & Project delivery methods
- CA&I: Relevant understanding required
Assist in producing all documentation relating to the design including:
- Drawings
- 3D Models
- Images & all other documentation relating to the design and according to the project brief
Internal Technical Systems Aptitude:
- Good aptitude for applicable technologies for all aspects of project execution
- Implement for successful execution of projects deliverables, drawing on deep knowledge of office systems and technology
- Proactively seek feedback from seniors and act on technical advice given
SAOTA SYSTEMS
- Knowledge of, and compliance with, all SAOTA systems, standards and procedures
- Able to work within a structured document management system and be accountable for upholding that system
- Support the production and project delivery
ESSENTIAL SKILLS AND CRITERIA
- MArch / MTech in Architecture or equivalent
- Has working knowledge of the software that SAOTA uses
- Able to understand and formulate design decisions and present for discussion
- Able to use a variety of media and software in the development and documentation of a design project
- Displays high level thinking in architecture and design
- Able to accurately understand and interpret instructions
- Sound understanding of the production process, including applications of different file formats
- The ability to learn and demonstrate creative problem-solving skills
- Able to set and achieve deadlines and give regular updates on progress
- Methodical, accurate and consistent attention to detail
- Able to manage sensitive and sometimes confidential information
- Able to remain calm and work in pressurised environments
- Self-motivated and able to take responsibility
- Demonstrate initiative and be pro-active towards daily tasks
- Demonstrates creative problem-solving skills
- Able to travel
- Due to the nature of the position, there will be a requirement to work additional hours as necessary, this may include weekends occasionally
- Enthusiastic and positive attitude towards personal growth and development in the company
- All Employees are required to have an uncapped 20Mbps (up/down) minimum Internet Connectivity line.
BEHAVIOURAL CRITERIA
- Flexible attitude
- Able to demonstrate a high degree of professionalism
- Strong sense of responsibility and accountability
- Enthusiasm and interest in innovation and design
- Efficient, resourceful and works SMART
- Displays acceptable design skills
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- The purpose of this role is to expand market share for SAOTA and ARRCC (our associated studio) by identifying key new markets and establishing entry into these identified markets; as well as expanding and nurturing SAOTA and ARRCC presence within existing markets. The Business Development Manager is responsible for helping the organizations obtain better brand recognition and financial growth.
Objectives of the role:
Existing Markets
- Nurture relationships with existing clients, consultants, and countries we’re actively working in by fostering long-term relationships with the goal of driving repeat work. Ensure our presence and capabilities in these markets are known.
New Markets
- Identify new opportunities for work in new cities we’re not currently active in. Identify and establish relationships with new clients, consultants, and potential leads. Assess feasibility and profitability of unexplored business avenues or project types.
Our team members are encouraged to:
- Display creative problem-solving skills
- Show innovation and creativity in their work
- Commit to continuous self-development and learning
- Socialise with their peers in our various interactive sessions: RUSk, Blink, Team Socials
- SAOTA and ARRCC offer a hybrid working environment where staff can work from home, in studio, or do both. Our flexible working hours policy aims to accommodate employees' home life commitments while ensuring our work commitments are reached.
Skills and Qualifications required:
- Bachelor’s Degree with a focus on business development. Marketing background is preferential
- Minimum 8 years’ experience with in-depth knowledge of traditional and digital marketing, content marketing, and social media marketing as well as business development tactics
- Experience with research and reporting using data analytics software
- Excellent writing, communication, and presentation skills
- Proficiency in full Microsoft Office suite and Google Suite
- CRM database experience
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- The primary function of this role is to provide administrative support to the Operational Systems Coordinator (OSC) to ensure company processes run smoothly. The role of the Administrative Assistant is wide-ranging and varied; therefore, the ideal candidate must possess various skills. The OSC fulfils a supportive role to the company’s EXCO (Executive Committee), comprised of all senior stakeholders. The EXCO is divided into sub-departments tasked with developing and maintaining office processes and systems. The OSC is responsible for various tasks/projects with which the newly appointed Administrative Assistant will assist.
RESPONSIBILITIES
Diary Management
- Assists the OSC by planning and scheduling meetings/training/workshops for each EXCO silo.
- Follows up with relevant staff on the information required for meetings and ensure such information is ready before the start of each meeting.
Transcribing/Issuing Meeting Minutes
- Transcribes minutes from recorded/in-person meetings.
- Issues the minutes to the relevant stakeholders.
Communication and Correspondence
- Responds to emails, phone calls and other forms of communication from staff (with assistance from OSC).
- Fields general queries from staff about office systems and processes (with assistance from OSC).
- Assists with filing correspondence.
- Assists with the setting up and administration of general email response.
Data Entry and Management
- Assists with the maintenance of the company digital library (Open Asset).
- Assists with collating project files across various company platforms to add to the library.
- Maintains up-to-date and accurate project information.
- Assists staff with locating project information.
Document management
- Assists with the development and maintenance of all standard company templates in Word, Excel, and PowerPoint.
- Assists in editing documents for accuracy.
Systems and Processes
- Assists the OSC with the development and implementation of internal systems and processes.
KEY COMPETENCIES
- Experience – proven in fulfilling an administrative role.
- Adaptable – our fast-paced environment requires an administrator to think on their feet and always be one step ahead.
- Attention to detail – must have an exceptional level of accuracy and attention to detail.
- Communication – highly effective, both written and oral.
- Time Management – Ability to prioritise and manage own workload amidst conflicting demands.
- Microsoft Software – highly efficient in all Microsoft Office 365 systems and tools (Outlook, Word, Excel, PowerPoint)
- Attitude – must be positive, team player, helpful nature, cope well under pressure
- Professionalism – demonstrate a high degree of professionalism
- Responsibility – have a strong sense of accountability and responsibility
- Take instruction – ability to take instruction and criticism from various key stakeholders
- Discretion – must have integrity and maintain confidentiality
- Dedication – must be dedicated and take pride in their work
REQUIREMENTS
- Minimum 2 Years experience in a similar position.
- Grade 12 or NQF 4 equivalent (Tertiary education highly advantageous).
- Ability to work remotely (A minimum 20Mbps internet connectivity line is required).
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RESPONSIBILITIES DESIGN APTITUDE
- Able tshowcase knowledge of modeling software, research skills, creativity, customer focus, hand drafting abilities, and teamwork
- Assist project team in generating clear technical drawings of projects
- Understand design intent and goals for successful implementation
- Assist with research, data compiling, and documentation at all phases of design, including feasibility, concept design, schematic design, design development, and construction documents
- Provide graphic support for project teams in preparing for presentations, by generating diagrams, renderings, and other design drawings
TECHNICAL APTITUDE
Technical aspects of project (The Science):
Provide meaningful support for all levels of project technical challenges:
- INC: Cultural & Regulatory environment
- DC: Regulatory environment and Building Tech.
- DD: Building Tech. & Project delivery methods
- ATD: Building Tech. & Project delivery methods
- CA&I: Relevant understanding required
Assist in producing all documentation relating tthe design including:
- Drawings
- 3D Models
- Images & all other documentation relating tthe design and according tthe project brief
Internal Technical Systems Aptitude:
- Aptitude for applicable technologies for all aspects of project execution
- Implement for successful execution of projects deliverables, drawing on deep knowledge of office systems and technology
- With assistance, liaison with External Consultants, Contractor/Site, Architects of Record as well as with the Client
SAOTA SYSTEMS
- Knowledge of, and compliance with, all SAOTA systems, standards and procedures
- Able twork within a structured document management system and be accountable for upholding that system
- Support the production and project delivery
- Assist with documenting internal and external meetings
ESSENTIAL SKILLS AND CRITERIA
- Bachelor of Architecture, Bachelor of Architectural Technology or equivalent degree
- Has working knowledge of the software that SAOTA uses
- Able tunderstand and formulate design decisions and present for discussion
- Able tuse a variety of media and software in the development and documentation of a design project
- Displays high level thinking in architecture and design
- Able taccurately understand and interpret instructions
- Sound understanding of the production process, including applications of different file formats
- The ability tlearn and demonstrate creative problem-solving skills
- Able tset and achieve deadlines and give regular updates on progress
- Methodical, accurate and consistent attention tdetail
- Able tmanage sensitive and sometimes confidential information
- Able tremain calm and work in pressurised environments
- Self-motivated and able ttake responsibility
- Demonstrate initiative and be pro-active towards daily tasks
- Able ttravel
- Able tset and achieve deadlines and give regular updates on progress
- Methodical, accurate and consistent attention tdetail
- Demonstrate initiative and be pro-active towards daily tasks.
- Due tthe nature of the position there will be a requirement twork additional hours as necessary, this may include weekends occasionally
- All employees are required thave an uncapped 20Mbps (up/down) minimum Internet Connectivity line.
BEHAVIOURAL CRITERIA
- Flexible attitude
- Able tdemonstrate a high degree of professionalism
- Strong sense of responsibility and accountability
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- The purpose of this role is to support Marketing Strategies at SAOTA and ARRCC (our associate Studio) through the implementation of digital marketing initiatives, working with the Brand Managers and Business development manager, to expand our market share.
Key responsibilities include:
- Marketing Strategy: implement approved marketing plans and strategies
- Reporting: assist BD Manager with preparing relevant reports
- Digital Marketing Initiatives: SEO, Google Adverts and Newsletters
- Brand Building Initiatives: advertising and public forums
- Research: assist BD Manager as required
- Promotional Materials: keep promotional materials ready by coordinating requirements with the Graphics Department
- CRM: database administration
Our team members are encouraged to:
- Display creative problem-solving skills
- Show innovation and creativity in their work
- Commit to continuous self-development and learning
- Socialise with their peers in our various interactive sessions: RUSk, Blink, Team Socials
- SAOTA and ARRCC offers a hybrid working environment where staff can choose to work from home, in studio or do both. Our flexible working hours policy aims to accommodate staffs home life commitments while ensuring our work commitments are reached.
Skills and Qualifications required:
- Bachelor’s Degree in Marketing
- Minimum 3 years’ experience in digital marketing
- Excellent writing, communication, and presentation skills
- Proficiency in full Microsoft Office suite and Google Suite
- CRM database experience
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- Our growth has necessitated vacancies at more experienced levels in our various groups. We are looking for Architects (professional registration advantageous) with excellent working knowledge of Autodesk Revit software REVIT experience, who have an ongoing desire to stay updated on the latest architectural and design trends and technology.
The day-to-day responsibilities of this role include:
- Develop and be responsible for certain aspects of the project design and development
- Produce design documentation aligned to the design brief
- Assist management with the coordination of the project team and program
The successful applicants will need to possess the following skills and qualifications:
- M.Arch (Advantageous) / B.Tech / BAS
- A minimum of 2 years, post qualification experience
- Excellent knowledge of REVIT
- Ability to understand and formulate design decisions and present for discussion
- All Employees are required to have an uncapped 20Mbps (up/down) minimum Internet Connectivity line.
Our team members are encouraged to:
- Display creative problem-solving skills
- Develop themselves by attending and participating in our Design Friday and RAD session
- Grow their careers by learning on our online LMS platform and taking on internal leadership responsibilities
- Socialise with their peers in our various interactive sessions: RUSk, Blink, Team Socials
- Look after their health and wellbeing at work (by joining STRETCH) and at home
SAOTA offers a hybrid working environment where staff can choose to work from home, in-studio or do both. Our flexible working hours policy aims to accommodate staffs home life commitments while ensuring our work commitments are reached.
Should you meet the minimum requirements for this role, please submit your portfolio along with your application. Portfolios should include:
- Work that displays your strengths as a designer
- Projects that you were a Design lead on
- Private or student work
- 5 – 8 projects
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- We are looking for an Experienced Professional Architect to join our team. The successful candidate should display good leadership skills, the ability to lead a team of 6 - 10 staff members and manage interactions with clients.
Responsibilities include, but are not limited to:
- Managing client expectations and relationship
- Leading multidisciplinary projects
- Monitoring and responding to RFP's
- Leading the agreed creative direction, generating design ideas and diligently maintaining focus on the technical design characteristics
- Leading project presentations
- Lead technical aspects of projects and play an integral role in systems development
- Control resource planning, adjusting and reporting as required
- Monitor, train and support all levels of staff in the team
Skills and Qualifications required are:
- Professional Architect
- Minimum of 5 years work experience
- Project experience in multi-disciplinary projects in SA / abroad for a minimum of 4 years
- Ability to work in a complex multi-cultural environment
- Proven leadership skills / management experience
- Strong presentation and public speaking skills
- High levels of drive, accuracy and focus
- Working knowledge of Revit and Lumion
- Able to travel
- All Employees are required to have an uncapped 20Mbps (up/down) minimum Internet Connectivity line.
Our team members are encouraged to:
- Display creative problem-solving skills
- Develop themselves by attending and participating in our Design Friday and RAD session
- Grow their careers by learning on our online LMS platform and taking on internal leadership responsibilities
- Socialise with their peers in our various interactive sessions: RUSk, Blink, Team Socials
- Look after their health and wellbeing at work (by joining STRETCH) and at home
SAOTA offers a hybrid working environment where staff can choose to work from home, in-studio or do both. Our flexible working hours policy aims to accommodate staff's home life commitments while ensuring our work commitments are reached.
Should you meet the minimum requirements for this role, please submit your portfolio along with your application. Portfolios should include:
- Work that displays your strengths as a designer
- Projects that you were a Design lead on
- Private or student work
- 5 – 8 projects
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- As the company and the number of projects worldwide increases, we have realized the value of staff with a solid technical background who can help ensure that SAOTA’s design vision is realized in the execution of our projects. This is a role that we would like to amplify and formalize within the company and requires applicants with aptitude and experience in Stage 4 and 5 (particularly in coordination, detail design and contract administration), but who also have a keen eye for design.
Typical day would consist of:
- Reviewing designs, highlighting technical challenges and providing solutions that are sympathetic to the design intent.
- Collaborating with international design and technical consultants to achieve a design which meets SAOTA’s high standard and also performs to an international standard
- Guide and help to train architects with less technical experience
- Ultimately, where clients can be convinced of the merits and the candidate has proven to be capable, we would hope that staff in this position would be afforded the opportunity to travel and inspect our projects internationally at key milestones; as well as attending in-person coordination meetings overseas
- Develop a library of appropriate technical solutions for different regions and climates, while keeping up to date with advances in international construction techniques (in collaboration with the office Resource Centre)
- The company is also actively engaged with principles of sustainable design, and this role would be seen to play a key part in amplifying sustainability in our designs
Qualifications:
- MArch / MTech / BAS or equivalent qualification
- A minimum of 2 - 5 years experience with substantial exposure to coordination and construction
- Only candidates with either relevant University or Technicon qualifications will be considered for the position
- A demonstrated aptitude for complex detail and coordination resolution
Our team members are encouraged to:
- Display creative problem-solving skills
- Develop themselves by attending and participating in our Design Friday and RAD session
- Grow their careers by learning on our online LMS platform and taking on internal leadership responsibilities
- Socialise with their peers in our various interactive sessions: RUSk, Blink, Team Socials
SAOTA offers a hybrid working environment where staff can choose to work from home, in studio or do both. Our flexible working hours policy aims to accommodate staffs home life commitments while ensuring our work commitments are reached.
Should you meet the minimum requirements for this role, please submit your portfolio along with your application. Portfolios should include:
- Work that displays your strengths in terms of technical resolution which achieves a high design standard
- Projects that you lead in terms of coordination, detail design and site inspection/contract administration
- Private or student work
- 5 to 6 projects
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- SAOTA, a global Architectural Design Firm is looking for a dynamic self-starter, with a minimum of 5 years relevant experience, for a fixed term position. A good understanding of working with multi-currencies and dealing with high profile clients is essential. This is a work from home position.
RESPONSIBILITIES
- Supporting Project Teams with Invoicing to clients in multi-currencies using Vantage Management Software
- Dealing with Project Teams and Client queries on Billing, Disbursements, and payments
- Reconciliation of Billing accounts and Forex losses/gains
- Record Keeping of Financial data in Excel
- Cashbook Processing in Pastel
- Posting and data capture in Vantage
- Receipting in Vantage
MINIMUM REQUIREMENTS
- 5+ Years relevant experience
- Financial qualification advantageous
- Industry experience preferred
- Working Excel Knowledge essential
- Pastel Experience essential
HOME OFFICE REQUIREMENTS
- Dedicated office space
- High speed Internet Access (Uncapped)
Method of Application
Use the link(s) below to apply on company website.
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