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Sasol is an international integrated energy and chemicals company that leverages the talent and expertise of our more than 30 300 people working in 33 countries. We develop and commercialise technologies, and build and operate world-scale facilities to produce a range of high-value product streams, including liquid fuels, chemicals and low-carbon electricity...
ABOUT THE ROLE / PURPOSE OF THE JOB
Responsible for providing administrative and clerical services in order to ensure effective and efficient administration at Sasol Mining SHE Department
Responsible for general area / department and is the team’s expert in methods and tasks efficiencies
To assist in ensuring effective office administration, document control and Environmental Management reporting within the established governance framework
FUNCTIONAL OUTPUTS
Deliver on time and within required standards. Deal with immediate and relatively short-term issues with procedural routine thinking challenges.
Report on issues and challenges identified
Action tasks with attentiveness, assertiveness and persistence
Ensure that work standards are met according to quality standards & compliance
Submit data, documents, information and presentations as per schedule
Awareness of cost / budget
Verify and correct raw data by highlighting inconsistencies with the data capturer (owner), seeking explanations for inconsistencies and / or correct the data where relevant.
PPE management for the Department
Other relevant SAP transactions
Operate within relatively standardised guidelines from superior/s regarding what is required and how it is to be done. Constantly interact with people in dealing with day-to-day effectiveness of delivery.
Accuracy and timelines of feedback provided
Exceptions identified, monitored and reported to manager
General office admin
Document management and filing
Duties performed may include preparation of documents and reports, the use of office technology compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying.
Produced high quality reports and presentations
Professionalism
Timeous delivery and deliver on agreed dates
Accountable for the effective utilisation and deployment of senior executives/manager/s time and schedule – diary management to reduce management role complexity and facilitate optimum productivity of individuals supported.
Effective diary management
Organise meetings and schedule attendees (book visitors, etc.)
Acts as the manager’s first point of contact with people from both inside and outside the organisation.
Demonstrate appropriate protocol
Be assertive
Perform clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings, in addition to providing effective technical support in Board-type preparation and presentations.
Clerical effectiveness
Professional quality presentation
Taking of minutes and distribution and follow-up
Policies, practices, standards, procedures and methods: application and compliance
Review compliance and follow up against the standards and objectives. BU customer satisfaction surveys
Comply with relevant service level agreements. Ensure adherence to Sasol reporting guidelines
Liaise with BU data owners on expectations and requirements for standardisation
Governance and Compliance
Develop data owner network for all relevant required data and information for reporting and submission purposes
Comply with reporting schedules
Develop and maintain reporting schedules for all relevant data. Raw data available and ready as per schedule
Analyse raw data by checking for inconsistencies in the available data (e.g. significant differences in the previous and current values reported)
Problem solving and decision making
Ensure availability of updated and accurate data and information to enable informed strategic business decision
Customer Relationships
Build customer relationships in order to understand their needs
Foster effective relationships with strategic partners, i.e. Environmental Practitioners to ensure trouble free data and audit management
Liaise with Business Unit Environmental Practitioners on expectations and requirements for standardisation
Continuous Improvement
Improve present way of doing work by continuously asking questions
Share and implement new ideas regarding work
Continually improved data management and reporting processes
Identify on-going data management and reporting improvement opportunities
Identify Business Unit internal best practice opportunities
Please note:
In line with Sasol’s commitment to Employment Equity, preference will be given to suitable candidates from designated groups.
In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria.
Minimum Qualifications and Experience required
Grade 12
Profecient in MS Office packages
Relevant Diploma will be to your advantage
Coal Mining Experience will be to your advantage
2 years total work experience
Drivers license and own transport
Short Description / Purpose of Job
A Process Artisan operates process equipment, systems and processes for a specific plant / unit within the Sasol environment to achieve production requirements in a safe manner
Recruitment Description / Key Accountabilities
Formal Education
High school Diploma and Occupational Trade Certificate
Min Experience
Certification & Professional Membership
Competencies
Collaboration: The action of working with someone to produce something
Customer Focus: A continuing focus on the needs and requirements of customers and clients, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
Problem Solving: Is a step-by-step process of defining a problem, searching for information, and testing a series of solutions until the problem is solved. In involves critical thinking, analysis and persistence.
Self-Mastery: Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting
Purpose of Job / Role Intent
To manage, lead, organise and control Main Conveyors and to provide the leadership required to create a high performance team capable of reaching all of its set targets. Execute the statutory duties according to Regulation 2.15.1 in his / her area of responsibility.
Minimum Qualifications and Experience Required
Grade 12
Red Ticket
Fiery Mines Blasting Certificate, Gas Testing, Competent A, First Aid
Code 8 drivers license
Minimum 5 years total relevant experience as a Miner
OR
Diploma with Certificate in Blasting, Gas Testing, Competent A, First Aid
Code 8 drivers lincese and 2 years experience as a Miner
Specific experienc required
- Experience in organising activities with regards to conveyors is essential
- Risk Management experience
- Knowledge of SHE, COPs and SOPs
- Relevant legal knowledge
Core elements of Job
Safe Production –Carries out on a day to day basis - planning, organising, control and leadership that ensure that departments KPI's are met –to produce safe coal by ensuring
Implements operational projects, ensures operating compliance to Standard Operating Procedures (SOP) in appointed area of responsibility
Ensures availability of spares, equiptment and resources required to ensure optimal procutions, , including governance of Electronic time keeping,
Provides first line solutions to employees reporting to him / her on any technical related problem
Safe Production – Support departments to achieve set targets by coordinating planning within appointed area of responsibility.
Finance – Control costs to ensure production volumes are achieved within budget.
SHE – Ensure best in class safety performance and continuous improvement of key safety metrics to maintain required RCR.
Provide on the job training, coaching and career development
GENERAL
- Share and implement best practices on Conveyors
- Show commitment to and ownership of safety initiatives
- Coach and develop subordinates, Drive PDPs
- Maintain time management on SAP
- Conduct stock check and order mining material for delivery on time
- Attend meetings and communicate information to team
- Comply with legal and Sasol Mining requirements
- Maintain discipline in area of responsibility
Major Challenges / Problem Solving
Supporting the mine in delivering on safe production within the budgeted allowances for engineering maintenance , balancing production targets with maintenance practices.
Managing relationships between the mining and engineering departments.
Ensuring that the various sets of legal requirements and engineering principles are met in the operational environment.
Influx of new technology that requires highly skilled workforce to manage the complexity.
The management of service providers operating in the area of responsibility, providing sufficient supervision.
The management of the procurement and supply side of the operational environment
Operating Environment
This position has a 2.15.1 legal appointment and is accountable for managing the operational solutions and governance within the area of appointment at a mine within a highly regulated industry.
Remote locations, Equiment and infrastructure are underground and may be located over a wide area, the availability must be managed to ensure production targets are met.
Complex interfaces with contractors and suppliers also exits.
Information from various sources needs to be analyzed, interpreted and integrated to make trade-off decisions in the best interest of the area of responsibility
Leadership Behavioural Competencies
One-Sasol mindset
Shapes business strategy
Business acumen
Drives accountability and high performance
Fosters teamwork and collaboration
Role models customer focus
Leverages diversity and inclusion
Nurtures and coaches
Builds partnerships
Develops self
Functional Competencies
Solving engineering problems
Mine Process knowledge
Mine Planning
Safety Management
Maintenance Planning
Financial Management
People and Talent / Career Management
Predictive Maintenance knowledge
Reliability engineering
Contracted services management
Fostering discipline and managing employee relationships
Presenting, communicating and facilitating
Technical knowledge of machines and equipment
Knowledge and application of sound engineering standards and practices
Knowledge and using Work Management Process (WMP)
Computer Literacy
Please note the following clauses:
The Sasol Group / Sasol Mining will never request you to make any cash deposits/payments as part of the recruitment process.
In line with Sasol’s commitment to Employment Equity, preference will be given to suitable candidates from designated groups.
In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria
Short Description / Purpose of Job
Recruitment Description / Key Accountabilities
Formal Education
Min Experience
Certification & Professional Membership
None
Competencies
Collaboration: The action of working with someone to produce something
Execution capability: The underlying ability to execute a strategy/project or day to day work
Integration: The consolidated view with various parts, circumstances, legislation, landscapes or aspects linked or coordinated.
Project Coordination: Knowledge and experience with Project Coordination is planning, organizing, and managing tasks and resources to accomplish a objective this include an administrative, liaison and support role that supports one or more projects. Usually used during smaller non capital projects.
Short Description / Purpose of Job
The purpose of this job is to provide effective legal compliance-, governance- and enablement- administrative support to Sasol Energy and Chemicals SA OMEs.
Recruitment Description / Key Accountabilities
Legal compliance support
• Manage and execute all requests submitted to the legal appointment inbox for SHE legal appointments according to structural changes in the relevant Hub.
• Ensure that legal appointment templates are up to date and available for use in collaboration with Snr Specialist SHE Regulatory Enablement.
• Establish relevant Hub SHE legal appointment register with compliance detail in collaboration with Snr Specialist SHE Regulatory Enablement.
• Coordinate the administration of legal appointments, typing of appointment letters, quality checks, and obtain all signatures to ensure loop closure for legal appointments.
• Coordinate reporting and record keeping of SHE legal appointment reporting to authorities (e.g. GMR 2(1) proformas to DEL).
• Assist the Snr Specialist SHE Regulatory Enablement to establish, update and maintain the Hub SHE Compliance risk management plans and controls.
• Administer the inclusion of legal update information to business SHE Compliance risk management plans in terms of Compliance risk management plans business processes in collaboration with Snr Specialist SHE Regulatory Enablement.
• Capture SHE legal non-compliance findings in relevant business SHE non-conformance system and follow-up on status of corrective and preventive actions determined by the business SHE departments and other business partners.
• Provide support for the participation in and inputs into relevant site governance committees to the Snr Specialist SHE Regulatory Enablement as required to ensure the completeness and accuracy of the legal appointments and associated site plot plans in place.
Governance support
• Collect information from relevant stakeholders to enable the Snr Specialist SHE Regulatory Enablement to track progress on the business SHE game plan and focus areas.
• Assist with the administration to review and update SHE policies, procedures and work instructions, plot plans to ensure that accurate information is available.
• Understand the balanced view of SHE scorecards, track and update the departments SHE scorecard on a monthly basis.
• Initiate and coordinate departmental initiatives such as competitions, team building etc.
• Ensure that work and project plans meet the technical and professional objectives.
• Provide input for SHE communication such as toolbox talks, SHE training, monthly SHE themes and safety moments etc.
• Develop and maintain work practices that integrate the planning, organising, controlling and reporting functions and meet set goals.
• Provide administrative support to Snr Specialist SHE Regulatory Enablement for the governance of legal accountability transfers, including the review of underpinning agreements such as OHSA section 37(2) agreements and associated ring-fence agreements.
• Provide administrative support to Snr Specialist SHE Regulatory Enablement to enable SHE legal compliance in Energy through facilitating and enabling aligned understanding and implementation of applicable legal requirements.
Enablement support
• Participate in user acceptance testing of new or improved enabling technology developments in collaboration with relevant role players.
• Assist in the uploading of business-specific data during implementation of SHE enabling technology such as SharePoint, legal registers.
• Manage SHE requests via the SHE RES inbox or request tool.
• Provide systems administration support relating to IMS, Risk, Non-conformance system and legal appoint tool as per authorisations.
• Provide administrative support during 2nd and 3rd party audits (Legal compliance audits and Management systems audits).
• Provide administrative support to maintain the legal register, SHE authority Matrix, all SHE related records to ensure that these remain comprehensive and up to date.
• Enable sound stakeholder relations with end users, clients and government stakeholder on SHE legal compliance matters.
• Assist with the administration and enablement support to the Site SHE legal forum, weekly/monthly/quarterly SHE RES/legal meetings, inspections, audits, monitoring, site visits by government stakeholders, reporting, executing next steps, etc.
Reporting
• Report on the status of legal appointments for the Hub.
• Report on status of close out of SHE requests related to the SHE inbox and request tool.
• Stakeholder SHE legal compliance reporting: monthly/quarterly.
Formal Education
High School / School Diploma or similar
Min Experience
Certification & Professional Membership
Competencies
Compliance: Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
Facilitation: The means of expediting a process or operation quickly and efficiently. Particular focus is on meetings, but can include other processes such as the delivery of products and services where others are involved and their participation is critical to success.
Integration: The consolidated view with various parts, circumstances, legislation, landscapes or aspects linked or coordinated.
Partnership Leadership: Persuades and influences stakeholders; builds relationships and partnerships for win-win outcomes. Builds teams and creates synergies through working across boundaries.
Short Description / Purpose of Job
Assistant to Artisan on rotating equipment (pumps, fans, gearboxes).
Recruitment Description / Key Accountabilities
Formal Education
Grade 12 with maths and science
Min Experience
0 - 2 years
Competencies (Skills, knowledge and characteristics)
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