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  • Posted: Feb 2, 2022
    Deadline: Not specified
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    Sasol is an international integrated energy and chemicals company that leverages the talent and expertise of our more than 30 300 people working in 33 countries. We develop and commercialise technologies, and build and operate world-scale facilities to produce a range of high-value product streams, including liquid fuels, chemicals and low-carbon electricity...
    Read more about this company

     

    Administrator SHE Legal & Enablement Support

    Short Description / Purpose of Job
    The purpose of this job is to provide effective legal compliance-, governance- and enablement- administrative support to Sasol Energy and Chemicals SA OMEs.

     

    Recruitment Description / Key Accountabilities

    Legal compliance support
    •    Manage and execute all requests submitted to the legal appointment inbox for SHE legal appointments according to structural changes in the relevant Hub.
    •    Ensure that legal appointment templates are up to date and available for use in collaboration with Snr Specialist SHE Regulatory Enablement.
    •    Establish relevant Hub SHE legal appointment register with compliance detail in collaboration with Snr Specialist SHE Regulatory Enablement.
    •    Coordinate the administration of legal appointments, typing of appointment letters, quality checks, and obtain all signatures to ensure loop closure for legal appointments.
    •    Coordinate reporting and record keeping of SHE legal appointment reporting to authorities (e.g. GMR 2(1) proformas to DEL).
    •    Assist the Snr Specialist SHE Regulatory Enablement to establish, update and maintain the Hub SHE Compliance risk management plans and controls.
    •    Administer the inclusion of legal update information to business SHE Compliance risk management plans in terms of Compliance risk management plans business processes in collaboration with Snr Specialist SHE Regulatory Enablement.
    •    Capture SHE legal non-compliance findings in relevant business SHE non-conformance system and follow-up on status of corrective and preventive actions determined by the business SHE departments and other business partners.
    •    Provide support for the participation in and inputs into relevant site governance committees to the Snr Specialist SHE Regulatory Enablement as required to ensure the completeness and accuracy of the legal appointments and associated site plot plans in place.

    Governance support
    •    Collect information from relevant stakeholders to enable the Snr Specialist SHE Regulatory Enablement to track progress on the business SHE game plan and focus areas.
    •    Assist with the administration to review and update SHE policies, procedures and work instructions, plot plans to ensure that accurate information is available.
    •    Understand the balanced view of SHE scorecards, track and update the departments SHE scorecard on a monthly basis.
    •    Initiate and coordinate departmental initiatives such as competitions, team building etc.
    •    Ensure that work and project plans meet the technical and professional objectives.
    •    Provide input for SHE communication such as toolbox talks, SHE training, monthly SHE themes and safety moments etc.
    •    Develop and maintain work practices that integrate the planning, organising, controlling and reporting functions and meet set goals.
    •    Provide administrative support to Snr Specialist SHE Regulatory Enablement for the governance of legal accountability transfers, including the review of underpinning agreements such as OHSA section 37(2) agreements and associated ring-fence agreements.
    •    Provide administrative support to Snr Specialist SHE Regulatory Enablement to enable SHE legal compliance in Energy through facilitating and enabling aligned understanding and implementation of applicable legal requirements.

    Enablement support
    •    Participate in user acceptance testing of new or improved enabling technology developments in collaboration with relevant role players.
    •    Assist in the uploading of business-specific data during implementation of SHE enabling technology such as SharePoint, legal registers.
    •    Manage SHE requests via the SHE RES inbox or request tool.
    •    Provide systems administration support relating to IMS, Risk, Non-conformance system and legal appoint tool as per authorisations.
    •    Provide administrative support during 2nd and 3rd party audits (Legal compliance audits and Management systems audits).
    •    Provide administrative support to maintain the legal register, SHE authority Matrix, all SHE related records to ensure that these remain comprehensive and up to date.
    •    Enable sound stakeholder relations with end users, clients and government stakeholder on SHE legal compliance matters.
    •    Assist with the administration and enablement support to the Site SHE legal forum, weekly/monthly/quarterly SHE RES/legal meetings, inspections, audits, monitoring, site visits by government stakeholders, reporting, executing next steps, etc.

    Reporting
    •    Report on the status of legal appointments for the Hub.
    •    Report on status of close out of SHE requests related to the SHE inbox and request tool.
    •    Stakeholder SHE legal compliance reporting: monthly/quarterly.
     

    Formal Education

    High School / School Diploma or similar

     

    Min Experience

    • 3+ relevant years

    Certification & Professional Membership

    • None

    Competencies

    Compliance:  Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.

    Facilitation:  The means of expediting a process or operation quickly and efficiently.  Particular focus is on meetings, but can include other processes such as the delivery of products and services where others are involved and their participation is critical to success.

    Integration:  The consolidated view with various parts, circumstances, legislation, landscapes or aspects linked or coordinated.

    Partnership Leadership:  Persuades and influences stakeholders; builds relationships and partnerships for win-win outcomes.  Builds teams and creates synergies through working across boundaries.

    Method of Application

    Interested and qualified? Go to Sasol on career5.successfactors.eu to apply

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