Job Opportunities at University of Johannesburg

Job Description:

• The department renders a UJ Vehicle Fleet Service on the APK – DFC and SWC Campuses with an internal fleet and departmental vehicles and external rental companies.

Responsibilities:  
 

• To fulfil the role and responsibilities of a Fines Administrative Assistant at the APK Campus as well as the DFC and SWC campus, to administer all traffic fines, fuel slips, on-site diesel usage, e-toll statements, vehicle maintenance including tyres, batteries, and vehicle accident reports.

Fines Administration:

• Administer all the traffic fines of UJ vehicles, by collecting, re-issuing and posting to AARTO and accurate recordkeeping thereof.
• Constant liaison with UJ staff, Metro and AARTO to get driver information for re-issuing.
• Constant liaison with local Metro, AARTO and provincial Metro office to get updates on outstanding and new fines and completed re-issued fines to clear the fine data of the UJ and Proxy.
• Benchmarking with AARTO and training of staff on AARTO regulations.
• Driving to Metro, AARTO, DFC and local post offices to collect or deliver traffic fines and fuel reports.

Archibus System and Administration:

• Part of fine administration to obtain driver information from the Archibus System to re-issue traffic fines.
• Completion of re-issue forms by scanning copies into the Archibus fine management system.
• Uploading of maintenance and service invoices including accident reports.

Fuel Slips and on-site diesel usage Administration:

• Administer all UJ vehicle fuel slips received from Shell fuel station Melville and departments monthly.
• Checking fuel slips with fuel records by ensuring that they correspond.
• Recordkeeping and filing of fuel slips and records.
• Submission to DFC Finance.
• On-site diesel tank: to do daily weekly and monthly checks on diesel usage, diesel level checks and reporting of diesel usage versus fuel left.

E-toll statements and e-tag units:

• Ensuring proper recordkeeping, filing and administration of all e-tag statements as well as on-time cancellation or renewal of e-tag units.

Fleet Inspections, accidents, and Reports

• Weekly inspections on all Fleet and other UJ vehicles and reporting of findings.
• Control administers and completion of accident reports and liaison with line manager and UJ insurance office.

Control and oversee accounts

• Weekly and monthly reporting of traffic fines and oversee and control various accounts on external fuel and on-site diesel usage, maintenance, services, tyres, batteries on Fleet and other UJ vehicles.

Minimum requirements

• National Senior Certificate (Grade 12)
• 3 Year Diploma in Transport or Logistics Management (NQF 6)
• Five (5) years working experience in Traffic Fines Administration.
• At least five (5) years working experience as Administrative Assistant in a higher education institution or Private sector related to a Vehicle Fleet environment. 
• A valid driver’s license (Code 10) – with a valid PDP
• Fluency in English (written and spoken)
• Ability to priorities workload and to work under pressure without supervision.
• Must be willing to work after hours and weekends.
• When required, it will be expected to assist with driving clients around after hours and over weekends and UJ or Public Holidays

 
Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communication skills.
• Knowledge of good customer service.
• Knowledge of road safety and road traffic Act.
• Knowledge of Fines management and administration
• Knowledge in fine administration and Metro / AARTO processes, rules, and regulations.
• Knowledge of electronic fine management systems and recordkeeping.
• Knowledge of various vehicle types, sizes, and handling.
• Knowledge of cross-border processes, rules, and regulations.
• Knowledge of Transport and Logistics Environment Administration
• Knowledge in Archibus or other Fleet Management System.
• Knowledge of data recording and analysis reporting
• Computer skills with Outlook, MS Word, and Excel.
• Ability to work under pressure towards a deadline.
• Working with initiative and creativity.
• Working cooperatively in a teamwork environment.
• Being reliable, responsible, and punctual.

 
Recommendations:

• Working experience in Fines management and administration.
• Working experience in Transport and Logistics Environment Administration
• Working experience in data recording and analysis reporting
• Working experience in a Vehicle Fleet environment.
• It is an advantage to have knowledge and experience in Transport and Vehicle Fleet operations, fines administration with the other tasked listed in a similar Higher Education environment or in the Private sector Transport Fleet environment.
   

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Job Description:

• The purpose of the job is to manage the various areas of sustainability, environmental management and utility and resource management (SEU) at the University of Johannesburg. The sub-departments are linked and the appointed director will report directly to the Executive Director: Facilities Management.
• The role covers all four UJ campuses and other UJ facilities, namely Kingsway, Bunting Road, Doornfontein and Soweto, JBS Park and off campus facilities.

Responsibilities:  

• This diverse department requires that the appointed individual should be able to manage the varying requirements of a diverse range of specialists.
• Perform overall departmental planning, auditing, performance measurement and the setting of departmental objectives that are in line with UJ long-term targets for the related areas.
• Coordination and supervision of all activities related to the various areas within the areas reporting to the Director.
• Provide leadership in the department to ensure that sub-departments all perform exceptionally.
• Identify new projects in conjunction with the Executive Director: Facilities Management and the Senior Director Infrastructure Development and the Director Logistics and the Director Central Technical Services to provide facilities and support for internal requirements within the purview of the department.
• Coordinate and supervise service providers in the sub-departments as well as in the broader UJ in the specific domains related to sustainability, environmental management and utility and resource management.
• Compile and implement forward planning in all the areas in the department to ensure that the department fulfils its overall mandate.
• Perform the required quality assurance of all SEU services required to achieve the department goals.
• Analyse all service provision with respect to key performance indicators in SEU fields.
• Advise regarding the development of improved service provision in all sub-departments to exceed the various regulatory minimum requirements.
• Oversee and manage the financial aspects of all the sub-departments.
• Adhere to and enforce compliance all UJ standards, policies, processes, and procedures
• Identify and manage risks within the Portfolio
• Ensure and enforce environmental compliance and sustainability
• Plan and execute capital projects, including but not exclusive to SEU components of infrastructure, municipal services and emergency power, grounds and sports, student centres, and the fixed property portfolio
• Assume responsibility for key SEU projects in line with set project timelines
• Build and foster relationships with internal and external stakeholders to build mutually beneficial collaborations and understanding
• Strengthen relationships with stakeholders and partners, nationally and internationally
• Promote the Division in broader national and international context
• Oversees staff development and management, including retention and recruitment

Minimum Requirements:

• A 4-year degree in any cognate field of engineering related to sustainability, environmental management, and utility and resource management
• A minimum of 5 years’ proven experience in a management position involving clients at a high level. (Could be part of the period of specialist sustainability, environmental or utility management next.)
• A minimum of 3-5 years’ proven experience in a specialist post in either sustainability, environmental management or utility management.
• A minimum of 2 years’ Project Management experience in managing multi-disciplinary sustainability, environmental management or engineering projects.
• A strong orientation towards analytical management with reference to service provision industries.
• Experience of service provision auditing.
• A minimum of 5 years’ proven experience in compiling and writing management reports and proposals, including monthly regulatory and management reports.
• A well-respected leader who can inspire and motivate the academic community, students, alumni, and external stakeholders in the University’s to provide innovative best SEU-related practices.

  
Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communication skills
• Strong organisational skills
• Ability to think strategically with confidence and speed in execution
• Strong analytical, numerical, and reasoning abilities
• Ability to adjust to rapid changes within the business
• A team player with excellent interpersonal and communication skills, with the ability to effectively interact with people at all levels in multi-cultural and multi-disciplinary environment
• Effective thought leadership as demonstrated through writing, presentations and or/ participation in professional organisations
• Strong relationship-building and consulting skills
• Strong interpersonal relationships

 
 
 Recommendations:
 

• Registration with the SA Council for the Engineering Professions as Professional Engineer or relevant Professional Body (or in exceptionally motivated cases or international applicants proven eligibility to register with the relevant professional body.)
• Sound knowledge, insight, and a strategic vision with regards to Facilities Management and SEU operations in the Higher Education sector in general.
• Postgraduate management qualification (NQF 9).

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Job description
Responsibilities:

In particular, the incumbent will:

• Open doors for the University of Johannesburg to new and existing donors
• Build relationships with new and existing prospects in aid of donor income for core projects of the institution. Core projects are ongoing and includes bursaries, 4IR projects and applied research funding etc.
• Identifying new donors and re-activating lapsed donors as well as identifying new income sources for the university.
• Solicit more funding from existing donors
• Solicit multiple-year funding from current and new donors
• Engage and solicit funding from national and international donors
• Mobilise funding for priority projects with set targets (targets vary between R20 million and R100 million)
• Assist with the design, implementation, and management of fundraising campaigns
• Support fundraising initiatives within faculties
• Excellent communication and creative writing skills to ensure innovative and creative presentations are produced and captivating proposals are written
• Comply with ad hoc requests from the Director to assist with special projects
• Ensure deadline are met
• Remain abreast of fundraising best practises and laws, ensuring compliance with UJ and other pertinent government standards (e.g., POPIA) to exhibit good governance to the donor community.

Minimum requirements

• Bachelor’s degree in Public Relations / Marketing and Communication, Business management
• 3 to 5 years fundraising experience with a proven track records (fundraising targets must be met)
• 3 to 5 years working experience in a Public Relations / Marketing /communication environment, and in fundraising campaigns
• Driver’s license

Competencies and Behavioural Attributes:

• Analytical and problem-solving ability
• Project Management skills
• Networking and relationship building
• Persuading and influencing
• Attention to detail
• Logical reasoning
• Persuasiveness
• Sound judgment
• Excellent writing and communication skills (in English)
• Ability to collaborate in a team
• Emotional intelligence
• Financial literacy
• Technological affinity (4IR)
• Excellent time management skills

Recommendations:

• Fundraising experience in a non-profit organization or higher education industry
• Experience in International fundraising

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Job description
Key Responsibilities:
 
Assessment
 

•  Coordinate ethics risk and opportunity assessments to create an ethics profile

 
Strategy and Planning
 

•  Ensure that the ethics profile is converted to an ethics management strategy and ethics management plan in order to actively manage ethics in a way that contributes to the establishment of an ethical culture.
•  Foster organisational leadership involvement in ethics initiatives and organisational culture building that will promote integrity and ethical behaviour in the organisation.
•  Provide guidance to the board of directors and senior management on issues related to ethics as it pertains to the core values of the organisation.

 
Standards, Codes and Policies
 

•  Implement codes and policies to ensure that structures, systems, and processes are in place to familiarise the board, management, and all employees with the organisation’s ethical standards.
• Coordinate all activities that contribute to providing content to codes and policies and ensure consistent alignment and application of ethics-related policies, procedures, and practices intervention.
• Provide advisory and safe reporting facilities that allow employees to have various courses of action on ethical issues to avoid compromising their official responsibilities.
• Design and implement an ethics communication strategy to monitor, follow up and protect all actions taken concerning whistle-blowers and related parties.
• Conduct ethics-related investigations to ensure legal and regulatory compliance.
•  Manage conflicts of interest, with particular attention to the record-keeping, analysis and evaluation of issues relating to:
  • Financial disclosures related to employees
  • Applications for external remunerative work
  • Departmental gift registers.
• Oversee consequence management through reward and discipline to ensure personal accountability to ethical practices is promoted.
• Develop, implement, and oversee ethics awareness and other ethics training programmes for current and new employees that translate organisational values into visible and measurable behaviours.
• Alignment of ethics management interventions to HR systems and interventions to ensure that ethics is a criterion in the selection, promotion, and performance management of employees.

 
Monitoring and Reporting
 

• Monitor ethics management performance by the analysis of systems, interventions, ethical culture, ethics risks and trends to foster good governance practices at all levels in the organisation.
• Manage a register of all employees under investigation and those disciplined for unethical conduct in order to monitor the adherence to ethical standards and compliance with regulations and guidelines.
• Provide ethical leadership and guidance to the governing body and executive management by regularly reporting on ethics performance and challenges.

Minimum requirements

• Honours NQF 8 qualification
• A certified Ethics Officer
• Minimum 4 years of experience as an ethics officer or a similar role
• Minimum 3 years of experience in a supervisory/managerial role
• Experience in providing advisory-role expertise to internal and external stakeholders on ethics
• Experience in organisational ethics governance and management to initiate and coordinate the implementation of all elements of an ethics management programme
• Experience in project management to identify and implement ethics-related projects, such as awareness and training programmes
• Knowledge of relevant international and national guidelines laws, regulations, codes, and guidelines to evaluate ethical matters
• Knowledge of latest developments impacting ethics

 
 Competencies and Behavioral Attributes

• Ability to work well in a team environment and to coordinate multiple inputs with tight deadlines with a variety of internal and external stakeholders
• Must be analytically minded and have excellent writing skills
• Must have the ability to compile insightful and user-friendly reports
• Communication and change management to reach out to the institutional community
• Facilitation

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Job description

• The University of Johannesburg (UJ) is a vibrant and cosmopolitan comprehensive university anchored in Africa by a powerful strategy focused on attaining global excellence and stature. The University strongly emphasises positioning UJ as a leader in the Fourth Industrial Revolution (4IR), pioneering innovative thinking and sustainable strategic partnerships. 
• UJ is seeking to appoint a dynamic, decisive, innovative team leader and role model for the Deputy Vice-Chancellor: Research and Internationalisation (DVC: R&I) position. The DVC: R&I is a member of the University’s Management Executive Committee. The primary responsibilities of the DVC are to provide exceptional strategic and senior executive leadership to advance and elevate further the University’s research and innovation excellence, its research, innovation and internationalisation partnerships and stakeholder relationships – nationally and internationally – and its Pan-African and global reputation for excellence. The role is also required to attract and nurture gifted scholars and students from diverse backgrounds and nationalities. In this way, the Deputy Vice-Chancellor is expected to significantly further the University’s Pan-African endeavours, Global Excellence and Stature (GES) programme and future strategy.
• Reporting directly to the Vice-Chancellor and Principal, the incumbent will be responsible for strategic and executive leadership, management and governance of the portfolios (direct/solid reporting line) of Research, Innovation (including the integrated innovation-commercialisation ecosystem), Internationalisation, and the Library and Information Centre (LIC). Executive Deans and Deans at UJ have a dotted reporting line to the DVC: R&I.  

 
The DVC: R&I will be expected to, among other things:

• Determine, articulate, implement and lead the portfolio’s strategic and executive initiatives in accordance with the University’s Strategic Plan to enhance and support academic, research, innovation and internationalisation excellence and stature.
• Ensure institutional compliance with the relevant statutory and regulatory framework in which the University functions.
• Relevant to this portfolio, provide oversight and secure the strategic execution of GES and research institutes.
• Act as custodian of the applicable rules, regulations, policies and charters in terms of which the University functions.
• Maintain and promote excellence in research and innovation.
• Sustain and nurture new international research partnerships and collaborations.
• Promote and sustain excellence within the portfolios.
• Manage and govern portfolios strategically.
• Maintain and promote strategic international partnerships.
• Target recruitment and nurture talented scholars and students with a focus on Africa as well as the Global South.
• Promote and establish world-leading study abroad programmes.
• Enhance the international profile of staff and students.
• Review and advance the LIC strategy in accordance with the University’s strategic objectives with a specific focus on the development, with peer institutions, of the virtual library.
• Strengthen relationships with stakeholders and partners, nationally and internationally.
• Ensure sustained excellence through research and innovation that respond to the sustainable development goals, domestically, in Pan-Africa and across the planet.
• Oversee and implement innovative academic staff development initiatives, including retention and recruitment.
• Advance the University’s online postgraduate presence.
• Ensure high-quality divisional governance, administration and systems functioning.
• Ensure the effective and efficient management and utilisation of the portfolio’s finances and resources.
• Serve as a director of the board in selected university companies advancing research, innovation and commercialisation.
• Respond to the Department of Higher Education and Training (DHET) research and innovation-related policy documents, draft proposals and reports and initiate policy.
• Manage risks within the portfolio.

Minimum requirements
Requirements:

• Substantive and acknowledged academic stature, with a PhD (or equivalent) as a minimum academic qualification.
• Demonstrated leadership at all academic levels: undergraduate, postgraduate, postdoctoral, and in staff recruitment, mentorship and development.
• Senior management experience at an academic institution and/or within a faculty of significant size and complexity.
• Experience, savvy and vision, paired with demonstrated and acknowledged strategic execution capabilities.
• Demonstrated leadership in advancing research output.
• Advanced knowledge, insight and strategic execution capabilities in the development of the innovation, technology transfer and commercialisation ecosystem.
• Established and valuable international networks paired with outstanding stewardship, diplomatic, effective and efficient communication skills to leverage local, Pan-African and global networks.
• Demonstrated experience in fundraising external to the university environment.
• Outstanding personal qualities of integrity, sound judgement, energy, passion and constructive interpersonal skills.

 
Recommendations:
 

• Rating by the National Research Foundation (NRF) in South Africa.
• Registration with recognised and relevant professional body or council.