Ethics Officer (P6) (Human Capital Management :Transformation Unit) at University of Johannesburg

Job description
Key Responsibilities:
 
Assessment
 

•  Coordinate ethics risk and opportunity assessments to create an ethics profile

 
Strategy and Planning
 

•  Ensure that the ethics profile is converted to an ethics management strategy and ethics management plan in order to actively manage ethics in a way that contributes to the establishment of an ethical culture.
•  Foster organisational leadership involvement in ethics initiatives and organisational culture building that will promote integrity and ethical behaviour in the organisation.
•  Provide guidance to the board of directors and senior management on issues related to ethics as it pertains to the core values of the organisation.

 
Standards, Codes and Policies
 

•  Implement codes and policies to ensure that structures, systems, and processes are in place to familiarise the board, management, and all employees with the organisation’s ethical standards.
• Coordinate all activities that contribute to providing content to codes and policies and ensure consistent alignment and application of ethics-related policies, procedures, and practices intervention.
• Provide advisory and safe reporting facilities that allow employees to have various courses of action on ethical issues to avoid compromising their official responsibilities.
• Design and implement an ethics communication strategy to monitor, follow up and protect all actions taken concerning whistle-blowers and related parties.
• Conduct ethics-related investigations to ensure legal and regulatory compliance.
•  Manage conflicts of interest, with particular attention to the record-keeping, analysis and evaluation of issues relating to:
  • Financial disclosures related to employees
  • Applications for external remunerative work
  • Departmental gift registers.
• Oversee consequence management through reward and discipline to ensure personal accountability to ethical practices is promoted.
• Develop, implement, and oversee ethics awareness and other ethics training programmes for current and new employees that translate organisational values into visible and measurable behaviours.
• Alignment of ethics management interventions to HR systems and interventions to ensure that ethics is a criterion in the selection, promotion, and performance management of employees.

 
Monitoring and Reporting
 

• Monitor ethics management performance by the analysis of systems, interventions, ethical culture, ethics risks and trends to foster good governance practices at all levels in the organisation.
• Manage a register of all employees under investigation and those disciplined for unethical conduct in order to monitor the adherence to ethical standards and compliance with regulations and guidelines.
• Provide ethical leadership and guidance to the governing body and executive management by regularly reporting on ethics performance and challenges.

Minimum requirements

• Honours NQF 8 qualification
• A certified Ethics Officer
• Minimum 4 years of experience as an ethics officer or a similar role
• Minimum 3 years of experience in a supervisory/managerial role
• Experience in providing advisory-role expertise to internal and external stakeholders on ethics
• Experience in organisational ethics governance and management to initiate and coordinate the implementation of all elements of an ethics management programme
• Experience in project management to identify and implement ethics-related projects, such as awareness and training programmes
• Knowledge of relevant international and national guidelines laws, regulations, codes, and guidelines to evaluate ethical matters
• Knowledge of latest developments impacting ethics

 
 Competencies and Behavioral Attributes

• Ability to work well in a team environment and to coordinate multiple inputs with tight deadlines with a variety of internal and external stakeholders
• Must be analytically minded and have excellent writing skills
• Must have the ability to compile insightful and user-friendly reports
• Communication and change management to reach out to the institutional community
• Facilitation