Job Postings at Worley

Responsibilities

• Maintain procedural compliance about filing, documentation usage, et al.
• Set up and maintain the site filing system.
• Ensure employment records are completed fully for both employment and termination of Site Staff.
• Take minutes during meetings as required and distribute same.
• Maintain adequate stock levels of office supplies.
• Highlight any potential problems, renewals, etc.
• Maintain a record of all outgoing and incoming faxes etc.
• Assist in providing a professional link between the client and the company. Ensure that all documents, e.g. minutes, documents and reports are accurately typed and distributed.
• Distribute documents for comments/approval.
• Perform office administration and document control when required.
• Provide general office duties to assist staff members.
• Conduct secretarial tasks on an ad hoc basis.
• File, format, and deal with correspondence.
• See to faxing and scanning of documents: the latter as may be necessary for storage/ authorized dissemination electronically.
• Manage the Construction Manager’s diaries where required.
• Be the main point of contact for site construction operations at the project site.
• Assist the Site Team in maintaining the administrative aspects of the company.
• Provide general administration duties to the Site Team, as necessary.
• Maintain the petty cash, etc.
• Maintain the Workman’s Compensation, UIF, and other related records.
• Maintain good client relations and promote the company through good client service.
• Make travel and associated arrangements.
• Assist the Construction Manager in the compilation of all month-end and other reports.
• Assist the Site Supervisors with all relevant Project weekly/monthly reports.
• Handle, resolve and/or escalate to Construction Management customer/ general construction site stakeholder issues.
• Follow company procedures and always abide by Company policies.
• Perform any other activities necessary for the effective completion of his/her duties.

What you will bring 

Technical and Industry Experience

•  3 to 5 years of practical project administrative experience in Construction Projects, Quality Assurance / Operations, within the Engineering or construction industry. On-site project administration is preferred.
• Substantial technical, practical and leadership experience in the relevant discipline and proven experience in project engineering on smaller projects, with associated commercial and contractual experience.
• Education – Qualifications, Accreditation, Training

Required:

• Matric is essential.
• A formal CompTIA-accredited ICDL (International Computer Driver’s License) / formal equivalent.
• Substantial coursework towards a Diploma in Business Management / Construction Management / Project Management or equivalent 

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What we offer you

• Providing an agile culture and challenging work opportunities results in a positive work environment.  Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment.  We value equal employment opportunity and are committed to promoting fairness, equality and diversity.
• Our policy is to conduct background checks for all candidates who accept an offer of employment with us.
• If you have the passion and talent to keep up, it's time to test the limits of what you can become.  Find your future with Worley.

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Responsibilities

Establishing the Worley Global Process Framework for People

• Establish the process ownership capability across our people function
•  Establish strong working relationships with other Worley functions that depend on people outcomes for success
• Leads the global process team for HR across Worley , including Global Process Managers and Leads
• Establish leadership credibility to ensure buy in to the target global process framework’s role in our success as a large connected global organization
• Establish systems of management, measurement and engagement around the Global Process Framework for People at Worley

People Process Strategy

• Accountable for setting and implementing the vision and drive strategic direction
• Manage stakeholder engagement at Worley Group Executive and Senior Executive Level to influence change
• Employee experience and compliance, immediate focus is onboarding improvement
• Improve the end-to-end employee experience in a measurable way

People Process Design

• Focus on end-to-end process design, documentation, architecture including data, controls and policies
• Accountable for continuous improvement in process design to enhance process efficiency, effectiveness and compliance while optimising costs
• Accountable for effective documentation of global process blueprints, procedures, local exceptions, and changes

People Process Oversight

• Oversee the monitoring and analysis of process compliance and performance 
• Establish process improvement priorities from data into insights , insights into action
• Set and maintain process level master data standards within the context of the global policy and monitoring adherence
• Ensure alignment to policy and people experience & knowledge artifacts for global HR processes
• Employs human centred design practices, putting People at Worley at the centre of all that we do. 

People Programme & Project Management

• Enable projects and initiatives to drive continuous process improvement globally
• Accountable for the budget for end-to-end transformation initiatives

About You

• Significant senior level of expertise, developed HR subject matter expertise, owning the end-to-end People processes and experience as a GPO within a large-scale multinational, complex, matrix organisation.
•  Sets and manages priorities, resources, performance targets and project initiatives in a global and regional environment.
• A proven track record of managing complex programme portfolios and delivering measurable success.
• Excellence in process improvement, change management, Agile Methodology, Six Sigma, Lean, Innovation Methodology, Design Thinking with certification is desirable.
• Strong process ownership and management methodologies and in-depth knowledge of process mapping, analysis and optimisation techniques.
• Familiar with ERP systems, workflow automation tools, and data management systems. Identifies trends, patterns, and opportunities for process optimization based on data analysis.
• It is essential you can demonstrate your experience in the full end to end process design, possess a high degree of coordination and stakeholder management engagement.
• As a strategic thinker you can identify innovative solutions and drive successful outcomes.
• Your communication and work style enables you to influence and engage stakeholders at all levels of the organisation to gain by-in and successful outcomes.
• You have proven experience in leading process transformation and change management initiatives.
• Highly proficient in Microsoft Suite, especially in Excel and PowerPoint. Experienced using cloud-based tech platforms to manage Workforce processes, such as Oracle and ServiceNow. Identify trends, patterns, and opportunities for process optimization based on data analysis.
• Excellent communications skills, develops and executes change management strategies to ensure successful uptake of new processes.
• Qualified in Human Resources or equivalent tertiary degree.

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The Requirements:

Job Specific Knowledge / Experience

• Deep domain knowledge in the use of a suite of EPC/EPCM project delivery-specific applications in the energy, chemicals & resources sector
• Hands-on practical experience as a project delivery lead specialist with one or more of the major tools / solutions for SCM on major projects or significant
• Experience with facilitating workshops in a virtual environment
• Sound understanding of business analysis techniques and methods to extract requirements, document processes and translate business needs into functional outputs
• Demonstrated experience with working with technical solutions experts to translate functional requirements into robust fit-for-purpose technical solutions
• Understanding of the importance of applications architecture as it relates to systems strategy and tools selection

Education – Qualifications, Accreditation, Training:

• Degree in Science, Technology, Engineering or related field
• CBAP certification an advantage
• PMP or Prince2 or equivalent experience
• ITIL certification an advantage
• Scrum/agile certification an advantage

HSE Capability:

•  Assume hands-on management and implementation of all relevant HSE systems.
•  Assure compliance of all HSE systems, processes and procedures through the training, competence and performance of all personnel (Worley and others).
•  Achieve the objectives of the Zero-Harm vision through proactively implementing actions and/or corrective or mitigating actions, and by maintaining an overall knowledge and awareness of the work-place environment (operations, layout, hazards, risks, concurrent activities, personnel, etc.).
•  Role-model a commitment to personal well-being and a pro-active approach to continuously improving health, safety and environmental performance.

IT Skills:

• Advanced skills in Microsoft PowerPoint, Excel, Word, Power suite (incl. Power BI)
• Demonstrated understanding of systems implementation, integration and lifecycle management processes
• High-level understanding of enterprise architecture

People Skills:

• This role requires a high-level of sophisticated internal consulting capability, including the ability to engage and influence senior stakeholders
• Interpersonal: Builds appropriate, constructive, and effective business relationships throughout the organization; uses diplomacy and tact; is approachable; communicates clearly, accurately, and consistently both verbally and in written matters.  
• Employs the principles of active listening and encourages feedback from others.
• Teamwork: Enjoys working in a small high calibre team with high visibility to senior stakeholders. Able to work and liaise with multiple teams and stakeholders, deal with strict deadlines, able to prioritise workloads and help other team members to achieve team goals.
• Action Orientation:  Achieves results set by self and others, meets timelines, pushes to achieve stretch goals, and demonstrates enthusiasm, persistence and tenacity. Breaks down work into executable tasks.
• Intellectual Capacity: Deals with new concepts and complexity comfortably. Examines problems carefully and thoroughly and understands their interdependencies. Can pull information and ideas from many sources and see the importance of many factors.