Site Administrator - LIM00BR at Worley

Responsibilities

• Maintain procedural compliance about filing, documentation usage, et al.
• Set up and maintain the site filing system.
• Ensure employment records are completed fully for both employment and termination of Site Staff.
• Take minutes during meetings as required and distribute same.
• Maintain adequate stock levels of office supplies.
• Highlight any potential problems, renewals, etc.
• Maintain a record of all outgoing and incoming faxes etc.
• Assist in providing a professional link between the client and the company. Ensure that all documents, e.g. minutes, documents and reports are accurately typed and distributed.
• Distribute documents for comments/approval.
• Perform office administration and document control when required.
• Provide general office duties to assist staff members.
• Conduct secretarial tasks on an ad hoc basis.
• File, format, and deal with correspondence.
• See to faxing and scanning of documents: the latter as may be necessary for storage/ authorized dissemination electronically.
• Manage the Construction Manager’s diaries where required.
• Be the main point of contact for site construction operations at the project site.
• Assist the Site Team in maintaining the administrative aspects of the company.
• Provide general administration duties to the Site Team, as necessary.
• Maintain the petty cash, etc.
• Maintain the Workman’s Compensation, UIF, and other related records.
• Maintain good client relations and promote the company through good client service.
• Make travel and associated arrangements.
• Assist the Construction Manager in the compilation of all month-end and other reports.
• Assist the Site Supervisors with all relevant Project weekly/monthly reports.
• Handle, resolve and/or escalate to Construction Management customer/ general construction site stakeholder issues.
• Follow company procedures and always abide by Company policies.
• Perform any other activities necessary for the effective completion of his/her duties.

What you will bring 

Technical and Industry Experience

•  3 to 5 years of practical project administrative experience in Construction Projects, Quality Assurance / Operations, within the Engineering or construction industry. On-site project administration is preferred.
• Substantial technical, practical and leadership experience in the relevant discipline and proven experience in project engineering on smaller projects, with associated commercial and contractual experience.
• Education – Qualifications, Accreditation, Training

Required:

• Matric is essential.
• A formal CompTIA-accredited ICDL (International Computer Driver’s License) / formal equivalent.
• Substantial coursework towards a Diploma in Business Management / Construction Management / Project Management or equivalent