Job Vacancies at City of Ekurhuleni

Minimum Requirements:

• Bachelor's degree /B Tech Business Management
• 3 to 5 years' relevant experience

Core Responsibilities:

• Develop, manage, support and monitor overall administration practices, ensuring Implementation and compliance with the organisational administrative framework
• Contribute to the development and implementation of an operational strategy for the business area in alignment with Divisional objectives
• Ensure the efficient delivery of the administrative support function of the Department
• Ensure that the Division develops an efficient, sustainable and proper document management system for the Department
• Develop and manage changes in archiving laws, regulations, initiatives and relevant industry practices
• Manage and develop the implementation and enforcement of departmental administrative Standard Operating Practices
• Manage and control the departmental Fleet by developing and aligning fleet management practices and processes across the Department
• Governance and Risk Management and ensure the effective implementation of Council resolutions with regard to risk
• Ensure that financial administration processes comply with internal control and governance standards and report any deviations
• Customer service orientation - enable a culture that builds rewarding relationships, facilitate service feedback and provide exceptional customer service
• People management by building and sustaining relationships with all stakeholders and interest groups in support of Divisional objectives
• Develop Workplace Skills Plan for the Administrative Support Section

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Minimum Requirements:

• National Diploma in Building / Built Environment or relevant equivalent NQF Level 6 qualification
• 5 years' experience in the built environment
• Valid driver's license
• Computer literacy

Core Responsibilities:

• Develop and formulate on corporate level, the functions, standards, policy and guidelines control to comply with relevant legislation and statutory requirements and ensure implementation thereof in the region to ensure that building environment is safe and healthy
• Attend to correspondence by being involved with the budgetary processes and constantly monitor the spending thereof
• Coordinate the compilation of the building control budget with the Regional Executive Managers and the monitoring thereof by being involved with the budgetary processes and constantly monitor the spending thereof
• Determine tariffs relating to the building control functions and revise annually by compiling building plan tariffs using the previous financial year's tariff as reference thereby determining the tariffs based on the treasury's increment guidelines
• Coordinate the submission of legally required statistics to central statistics South Africa by compiling building plan statistics, analyse and forwarding them to statistics South Africa
• Render a service of advice of the national building regulations and building standards act to the building control officer, all departments and regions by researching, better understand advice accordingly
• Compile and develop guidelines for the aesthetic committees and coordinate the monthly sitting of the committee to develop the guideline and the establishment of such committees to ensure uniform procedures within the Metro
• Complete instructions by Council timeously to develop the guideline and the establishment of such committees to ensure uniform procedures within the Metro
• Research all new trends and case laws in the field of building control by surfing the networks, attending workshops, meetings, seminar, conferences and consulting with experts
• Initiate, develop and coordinate the implementation of the electronic building plan management system by conducting research, consulting with stakeholders, write report to Council, budget, appoint consultants for the development of the software, implementation of the pilot project and the ultimate roll out

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Minimum Requirements:

• Grade 12 / N3
• Trade Test (Building)
• 3 years' experience in the built environment
• A valid driver's license (Code B)

Core Responsibilities:

• Ensure that the erection of municipal buildings occurs in accordance with specification and good building practices whilst dealing with local communicates and promoting the advancement of history disadvantage individuals through the building process
• Execute operational processes to ensure that buildings are correctly constructed in accordance with plans, specifications and good building practice and in terms of safety requirements
• Implement governance and risk management to ensure that completed work adhere to governance and legislative requirements
• Contribute to financial processes to ensure correct payment for site progress
• Participate in people management to empower emerging contractors

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Minimum Requirements:

• National Diploma in Accounting or relevant equivalent NQF Level 6 qualification
• 3 years' experience in a financial environment

Core Responsibilities:

• Administer full financial process to effect payment to consultants / contractors for capital / infrastructural projects
• Perform operational processes to ensure efficient service delivery of the operational processes with the required outcomes
• Apply governance and risk management to ensure that completed work adhere to governance and legislative requirements
• Perform financial processes to prevent and reduce wastage on financial resources
• Maintain customer service orientation to provide exceptional customer service to clients

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Minimum Requirements:

• Grade 12 or relevant equivalent NQF Level 4 qualification
• Archive Certificate will serve as an advantage
• 1 - 2 years' experience in an archiving environment
• Computer literacy and attention to detail

Core Responsibilities:

• Render support by executing effective clerical tasks to ensure that documentation and records are captured and stored by arranging and utilizing systems and adhering to safekeeping procedures
• Perform operational processes to ensure effective and efficient administration of records and documented information
• Apply governance and risk management to ensure that completed work adhere to governance and legislative requirements
• Apply financial processes to prevent and reduce wastage on financial resources
• Maintain customer service orientation to provide exceptional customer service to clients

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Minimum Requirements:

• Degree in Law or relevant equivalent NQF Level 7 qualification
• 5 - 8 years' experience in a supply chain management environment
• Interpersonal skills

Core Responsibilities:

• Assist to ensure that practices and processes are in compliance with the rules and regulations of regulatory agencies and that company policies and procedures are being followed
• In charge of the contracts into which the Municipality enters
• Review and ongoing administration of a variety of supply chain and procurement related contracts in support of CoE contract management
• Provide input to assist with strategic capability and leadership as requested, to ensure personal planning, scheduling and coordination is in compliance with Municipal Systems Act requirements and other applicable legislation
• Implement and maintain operational process within governance and compliance to ensure current and continued compliance with all regulatory requirements, policies and procedures both internally and externally to CoE
• Provide inputs in ensuring adequate implementation of governance and risk management practices to ensure effective implementation of Council resolutions with regard to risk
• Participate in implementation of financial process within SWCM to ensure compliance in terms of the MFMA and other applicable legislation
• Responsible for customer service orientation to ensure that an aligned customer service excellence culture, which enables rewarding relationship and allows others to provide exceptional customer service

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Minimum Requirements:

• National Diploma in Project Management / Administration or relevant equivalent NQF Level 6 qualification
• 1 - 2 years' experience in a project administration environment

Core Responsibilities:

• Plan, initiate and maintain administration of projects and provide support to project managers
• Facilitate an effective operational process to ensure effective and efficient execution of assigned tasks and thereby contribute towards the achievement of performance goals by the division
• Perform governance and risk management functions to ensure promotion of good governance, compliance with applicable legislative and policy prescripts and effective and efficient management of risks by the Department
• Manage an effective financial process to contribute towards prudent financial management by the Department at large
• Ensure customer service orientation to promote people-centred and efficient service delivery by the Department in line with the Batho Pele principles

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Minimum Requirements:

• N5 certificate
• Tradesman Certificate in Plumbing
• 2 years' experience as an Artisan Assistant
• A valid Code B driver's license

Core Responsibilities:

• Perform plumbing maintenance work in the facilities management division on CoE facilities by applying the trade of initiate, plan, executive, monitor and control and close out work allocated such as installation, maintenance, and repair of pipes and fixtures associated with heating, cooling, water distribution, and sanitation systems in residential, office, and commercial structures
• Initiate, plan, execute, monitor and control and close out maintenance work by implementing the correct maintenance procedures for the applicable trade and building component to ensure efficient and functional facilities management, legislative standards and environmental conditions in Council facilities
• Perform human resources and related functions to ensure fair labour practices and compliance with all relevant statutory requirements
• Adhere to occupational, health and safety procedures to ensure compliance with all relevant statutory requirements
• Implement instructions from the operations office to satisfy client Departments

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Minimum Requirements:

• Bachelor’s Degree in Contract Management, Public Administration/Management/Supply Chain Management or a related field OR National Diploma in Horticulture or Environmental Management with 10 years experience in contract coordination and service delivery oversight
• 3-5 years’ experience in contract co-ordination and service delivery oversight

Core Responsibilities:

• Perform contract management and co-ordination by proactively planning for full contract lifecycle, including conducting needs analysis, tracking contract expiry dates, initiating procurement inputs and co-ordinating smooth transitions from old to new contracts
• Perform contract management by managing the full lifecycle of the contracts from award through implementation to close-out, including documentation control, service validation, variation management and exit report
• Perform contract implementation and depot co-ordination by co-ordinating the operational rollout of contracts across regions and depots, ensuring contractors are aligned with depot managers, service areas and municipal service expectations.
• Perform performance monitoring and contract compliance by tracking contractor delivery against Service Level Agreements and service schedules, collecting performance evidence and co-ordinating corrective actions for underperformance or non-compliance
• Perform contract administration by maintaining audit ready files for every contract including signed service Level Agreements, variation requests, performance records, meeting minutes, correspondence and service registers
• Perform contract risk management by identifying and documenting risks arising from contract implementation and co-ordinating the escalation and resolution of service or legal issues before the compromising of operations

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Minimum Requirements:

• National Diploma in Horticulture, Public Management, Operational Management, Business Management, Municipal Administration or related field
• 5 years' experience in cemetery operations, parks operations, facilities management, municipal operations or a related service delivery environment
• 3 years' experience at a supervisory or management level

Core Responsibilities:

• Plan, coordinate and control burial services and daily cemetery operations within assigned region
• Ensure efficient, dignified, and complaint delivery of cemetery services
• Coordinate and oversee daily burial operations across the region
• Conduct site inspections to assess operational performance
• Implement and monitor maintenance programmes for grounds, infrastructure, and landscaped areas
• Monitor condition of infrastructure including pathways, fencing and buildings
• Conduct inspections to ensure compliance with maintenance standards
• Manage municipal assets and ensure proper utilisation and upkeep of equipment and infrastructure
• Identify and prioritise infrastructure repair and upgrade needs
• Verify asset registers and inventory records
• Develop and implement regional operational plans aligned to departmental objectives
• Ensure effective service delivery and long-term sustainability of cemetery operations
• Ensure environmental compliance and preservation of cemetery landscapes
• Plan, allocate, and monitor financial and operational resources
• Manage procurement of goods and services in line with policy
• Plan and oversee cemetery development and improve projects
• Liaise with contractors and internal departments
• Report on project progress and outcomes
• Enforce compliance with applicable legislation, municipal by-laws, policies, and operational procedures, and by developing and reviewing governance frameworks
• Maintain accurate operational, legal, and burial records
• Ensure adherence to health and safety standards and regulatory requirements
• Engage with stakeholders and address service-related matters
• Respond to enquiries and complaints from the public and stakeholders
• Participate in community engagements and meetings
• Collect, analyse, and report on operational performance
• Compile and submit operational reports
• Supervise staff and manage performance within the assigned region

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Minimum Requirements:

• BCom Degree in Accounting or relevant equivalent NQF Level 7 qualification
• 5 years' experience in a payroll environment
• Conflict management skills

Core Responsibilities:

• Manage, plan, organize, control, coordinate and supervise all activities of salary administration, ensuring compliance with accounting practices, Local Government Acts and overall financial strategy
• Verify earnings, contributions and Statutory deductions for Section 57 and support staff payroll
• Responsible for preparing, processing and finalization of Section 57 and support staff payroll
• Control section 57 leave register
• Coordinate, balance and reconciling all statutory and statistical returns by due dates
• Manage and control Garnishee/Administration orders
• Assist and provide information for Section 57 salary budget
• Perform any other pay office related duties from time to time