Job Vacancies at Technology Innovation Agency

Job Advert Summary

• Innovation for Local Economic Development (ILED) Programme Administrator generally supports the Portfolio Manager and Unit Coordinator in day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting, including project steering committee meetings and meetings with DSTI partners.
• TIA is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
• The Technology Innovation Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.
• The Agency reserves the right not to make an appointment.
• Minimum Requirements

Qualification

• Diploma or bachelor’s degree in administration, Project Management, Development Studies, Public Administration, or a related field.
• Bachelor’s degree in project management, Local Economic Development, Innovation Studies, Economics or Business Administration; certification in project administration tools (e.g., MS Project, Asana, Trello) will be an added advantage.

Work Experience

• 1-2 yrs experience in project administration, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the project management.
• Experience in organisation of public events and meetings.
• Ideal: 3+ years’ experience in project administration within the innovation, economic development, or local government sectors, with exposure to budget tracking, SCM processes, and compliance reporting.
• Knowledge and Skills
• Administrative Best Practice Frameworks and Models
• Stakeholder Engagement and Support
• Customer Care

Duties and Responsibilities

• Administration
• Maintain updated project records, databases, and filing systems.
• Coordinate meetings, agendas, minutes, and follow-ups.
• Track progress against project timelines and milestones.

Financial Perspective

• Assisting in projects financial resources management, Human Resources Management, efficient procurement, and logistical services
• Monitor and track all project related activities including the ROI of specific initiatives.
• Monitor and support innovation budgets and the timeous disbursement of related funding to ensure optimal operation of investments.
• Continually track spending according to approved budgets and report any financial risks in line with policies and procedures.
• Contain costs while maintaining high levels of impact and performance and develop best practices to achieve the larger Operational financial goals.
• Flag potential budget risks or variances.

Stakeholder Management

• Organise logistics for workshops, events, site visits and ensure attendance registers are made available.
• Maintain updated stakeholder contact lists.
• Facilitate clear communication between TIA and stakeholders.

Internal Processes

• Providing required support in organizing/conducting project activities.
• Drafting minutes of Project Steering Committee and other project-related meetings.
• Conducting administrative follow-up as needed for all activities.
• Collecting project-related information and supporting the portfolio in the preparation of reports as set out in the workplan.
• Prepare and submit project status, financial, and close-out reports.
• Ensure compliance with TIA policies, SCM, and contractual requirements.
• Support internal and external audits, follow-up on project auditing issues.
• Maintaining up-to-date files and records of project documentation.
• Providing logistical support for workshops and other meetings as planned by the portfolio.
• Supporting the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports.
• Arranging external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
• Assisting in organizing, executing, and coordinating logistically public events, like seminars, training, workshops, forums, and exhibitions.
• Providing general office assistance such as responses to complex information requests and inquiries; reviewing and responding to the routine incoming correspondence; performing routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
• Support the collection and consolidation of M&E data and reporting objectives.
• Knowledge Management and Communication
• Archive and maintain portfolio knowledge products.
• Support preparation of presentations and promptly required portfolio information.
• Disseminate portfolio information to stakeholders.

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About Job

• The Grassroots Innovation Programme Administrator generally supports the Portfolio Manager and Unit Coordinator in day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting, including project steering committee meetings and meetings with DSTI partners.
• TIA is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
• The Technology Innovation Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.
• The Agency reserves the right not to make an appointment.

Minimum Requirements

Qualification

• National Diploma in Administration, Project Management, Development Studies, Public Administration, or a related field.
• Bachelor’s degree in Administration, Project Management, Development Studies, Public Administration will be an added advantage.

Work Experience

• Two years’ experience in project administration, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the project management.
• Experience in organisation of public events and meetings.

Knowledge and Skills

• PFMA
• Administrative Best Practice Frameworks and Models
• Stakeholder Engagement and Support
• Customer Care
• Duties and Responsibilities

Administration

• Maintain updated project records, databases, and filing systems.
• Coordinate all relevant meetings, agendas, minutes, and follow-ups.
• Track progress against project timelines and milestones.
• Contribute towards the creation of project schedules and action steps with set timeframes and goals for all parties involved.

Financial Perspective

• Assisting in projects financial resources management, Human Resources Management, efficient procurement, and logistical services
• Monitor and track all project related activities including the ROI of specific initiatives.
• Monitor and support innovation budgets and the timeous disbursement of related funding to ensure optimal operation of investments.
• Continually track spending according to approved budgets and report any financial risks in line with policies and procedures.
• Contain costs while maintaining high levels of impact and performance and develop best practices to achieve the larger Operational financial goals.
• Flag potential budget risks or variances.

Internal Processes

• Provide required support in organizing/conducting project activities.
• Draft minutes of Project Steering Committee and other project-related meetings.
• Conduct administrative follow-up as needed for all activities.
• Collect project-related information and support the portfolio in the preparation of reports as set out in the workplan.
• Prepare and submit project status, financial, and close-out reports.
• Ensure compliance with TIA policies, SCM, and contractual requirements.
• Support internal and external audits, follow-up on project auditing issues.
• Maintain up-to-date files and records of project documentation.
• Providing logistical support for workshops and other meetings as planned by the portfolio.
• Supporting the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports.
• Arranging external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
• Assisting in organizing, executing, and coordinating logistically public events, like seminars, training, workshops, forums, and exhibitions.
• Providing general office assistance such as responses to complex information requests and inquiries; reviewing and responding to the routine incoming correspondence; performing routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
• Support the collection and consolidation of M&E data and reporting objectives

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and positively contributing towards the organisation’s reputation.
• Provide for the creation and maintenance of mutually beneficial relationships with all relevant stakeholders by ensuring that all partner obligations are met, and expectations exceeded.
• Organise logistics for workshops, events, site visits and ensure attendance registers are made available.
• Maintain updated stakeholder contact lists.
• Facilitate clear communication between TIA and stakeholders.

Knowledge Management and Communication

• Archive and maintain portfolio knowledge products.
• Support preparation of presentations and promptly required portfolio information.
• Disseminate portfolio information to stakeholders.

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Minimum Requirements

Qualification

• Min: Masters degree in medical/health sciences, or life sciences with an emphasis in health (health informatics, public health, or digital health)
• Preference: PHD level

Work Experience

• 8 years’ senior management experience in a health technology development, or related health field.
• 5 years In-depth knowledge of technology innovation and commercialisation in the Life Sciences sector, with emphasis in health
• 5 years senior management ' experience in the management of people in a technology research or funding environment and commercialisation.

Duties and Responsibilities

Finance

• Prepare operational and investment budgets for the TIA Health Business Unit
• Ensure that performance against budget is managed and reported on a quarterly basis
• Manage the disbursement of funding to ensure optimal operation of technology and innovation projects and programmes
• Identify and implement appropriate resource mobilisation opportunities
• Monitor the repayment obligations of TIA investments (royalties and loans)
• Provide input into the annual budget for the Heath Business Unit in line with the PFMA.
• Procure, manage and supervise third-party contractors or service providers where required
• Ensure monthly reporting, analyze and investigate and action areas of discrepancy

Stakeholder Relations Plans

• Provide guidance and support to projects and partners in all areas of the TIA health portfolio, to realize innovation lifecycle progression.
• Support the development of project strategy and design, lead specific project objectives and represent projects internally to donors, and other stakeholders as necessary.
• Ensure that Stakeholder relationships are managed and implemented.
• Establish the Health Business Unit and TIA as a thought leader in health innovation in South Africa and globally.
• Participate in relevant events, meetings, workshops and conferences by giving input, availing skill, competency and expertise.

Internal Processes

• Collaborate with global and country programs to identify, track, and assess innovative approaches to health innovation
• Provide technical consultation on project design, implementation, and analysis
• Lead the negotiation of investment term sheets to secure fair commercial returns to TIA through deal structuring.
• Formulate and implement the Health Business Unit’s strategy in line with the Bio-economy Strategy, the TIA strategy and other relevant policy prescripts.
• Build and manage the TIA investment portfolio of programmes and projects to meet the Health Business Unit’s strategy.
• Develop and oversee the implementation of the Health Business Unit’s operational plan;
• Compile and manage a risk register for the unit to mitigate potential future risks to the organisation
• Comply with all TIA systems (performance management, HR, finance, Stakeholder information, for example)
• Implement good governance and sound internal controls to manage business risks
• Ensure timeous and accurate reporting as per organizational requirements
• Ensure that the financial budget of the Health business unit is effectively managed in compliance with policies and legislation
• Attract, monitor and manage the development of technology innovation in projects within the Health sector to reach demonstration stage or be taken up in the market.
• Take responsibility and accountability for accurate and complete recordal of project information on the TIA fund management system
• Render support and input in the formulation and submission of quarterly and annual reports
• Conduct regular market analyses to determine future growth opportunities
• Governance, Risk Management and Management Reporting
• Ensure compliance with Legislation, e.g. PFMA and National Treasury Guidelines;
• Ensure compliance to all relevant Policies and Frameworks;
• Ensure Compliance with TIA Standard Operating Procedures
• Prepare and submit monthly, quarterly and annual reports on the performance of the Business Unit;
• Conduct risk assessment and update the risk matrix for the Health Unit.

Quality Management

• Proactively identify continual improvement strategies.
• Ensure alignment of all work processes to the required quality standards.
• Monitor quality initiatives ensuring that they are aligned to business processes and delivered as agreed.

People Management

• Prepare performance contracts and conduct performance reviews for direct reports as per organizational requirements
• Create a supportive learning environment;
• Coach and mentor staff to achieve higher performance;
• Ensure general discipline and compliance in the areas of responsibility
• Ensure adherence to all HR policies, procedures and requirements and enable sound people practices.

CLOSING DATE:24TH OCTOBER,2025

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Minimum Requirements

Qualifications:

• A Chartered Accounted with 8 to 10 years broad-based financial management and auditing experience (post articles)

Work Experience:

• 5 to 8 years’ experience in group accounting (Consolidations and equity accounting of Subsidiaries and Associates).
• 5-8 years’ experience in impairments and valuation of investments.
• 5 years’ experience in a senior management capacity.
• 5 years’ experience in the management of the external audit process.
• 5-8 years’ experience in the application of the Public Finance Management Act
• Knowledge of Technology development trends in relevant industries
• Knowledge of Investment trends for technology development
• Knowledge of Financial and non-financial support trends for technology development

Duties and Responsibilities

• Strategic Management
• Develop annual Budget aligned with the TIA Annual Performance Plan, in collaboration with all Divisions.

Stakeholder Relations Planning

• Arrange and facilitate events, meetings, workshops and conferences. Provide input, competency and expertise where required;
• Develop and maintain a Stakeholders database for key Stakeholders.
• Conduct an annual Stakeholder Relations Survey and ensure recommendations are discussed with Management and implemented where possible.

Operations Management

• Facilitate the divisional budgeting process, review and allocate according to resources available. Present a consolidated divisional budget to EXCO and prepare annual budget submission to Board
• Prepare and submit annual ENE database in line with TIA’s strategy to Department of Science and Technology (DST) and National Treasury
• Compile and actively manage a risk register for the Business Unit to mitigate potential future risks to the organisation;
• Manage the human resources, processes and systems of the Business Unit to create operational efficiency; and
• Prepare management monthly cash forecasts based on trends analysis in expenditure
• Prepare and submit monthly and quarterly management accounts that highlights actual results compared to budget for divisions
• Prepare Annual Financial statements of TIA and the Group for submission to the external auditors, EXCO and the Board
• Review monthly reconciliation of GL accounts, reconciling sub-ledgers with the GL as well as to review the fixed asset accounts
• Obtain, analyse and account for financial results for group companies
• Compile and submit National Treasury templates for AFS and Quarterly reporting. Submitting these on time

Governance and Compliance

• Ensure compliance with Legislation, e.g. PFMA and National Treasury Guidelines;
• Ensure compliance to all relevant Policies and Frameworks; and
• Ensure Compliance with TIA Standard Operating Procedures

People Management

• Prepare performance contracts for direct reports twice a year.
• Conduct performance reviews for direct reports twice a year.
• Prepare and sign-off Personal Development Plans for direct reports.
• Ensure key roles are staffed with appropriately experienced employees.
• Coach and mentor people to achieve higher performance.
• Ensure general discipline and compliance in the areas of responsibility and ensure corrective action is taken on all misconduct incidents.
• Ensure adherence to all HR policies, procedures and requirements to ensure sound people practices.
• Monitor staff morale and address any issues of concern.
• Inspire and motivate staff.

CLOSING DATE: 28TH OCTOBER,2025