Job Vacancies at The Payments Association of South Africa (PASA)

Job Purpose: 

• To act as the Executive for Legal, Compliance and Governance, with an emphasis on Company Secretarial functions of the Payments Association of South Africa (PASA). To provide guidance, structure, and leadership to the Legal and Compliance teams, and to ensure quality service delivery to PASA employees, members and the broader National Payments System (NPS).
• As a member of the PASA Executive Committee (ExCo), the executive will play a broader leadership role within PASA and will engage constructively and critically with colleagues to ensure optimal outcomes for PASA. The executive will set an example of high standards of delivery, build high-performance teams, and drive culture change in line with PASA values.
• The executive will be responsible for ensuring alignment with good corporate governance principles in compliance with the Companies Act (where appropriate) and King IV, and where required, necessary segregations of duty and information sharing. Further, the executive will be responsible for managing succession planning, adequate capacity, upskilling of existing resources, and, where appropriate, cross-skilling.
• The executive will be required to build out the governance, legal and compliance structures and processes for the Payments Industry Body (PIB), which should ultimately replace PASA, in adherence to the approved PIB Design, and while retaining stakeholder support and involvement.

Portfolio descriptions:

• Legal: The legal function within PASA covers all legal matters pertaining to the day-to-day functioning of PASA in the NPS and as a legal entity, encompassing litigation, contractual arrangements, PASA member policies and position papers, PASA and PASA structure constitutions, Payment Clearing House agreements and rules, and in-scope service level agreements, and any other legal documents underpinning legal certainty in the National Payment System. The legal function also provides expert advice to regulators responsible for regulating, overseeing and supervising the NPS.
• Compliance: The compliance function within PASA also plays a two-fold role, responsible for PASA’s internal compliance as a legal entity, and the compliance of PASA members to PASA policies and rules. The role includes compliance monitoring and enforcement, as well as providing oversight of membership admittance and other licensing, registrations and authorisations, and providing guidance to new and existing entities seeking admittance into the NPS.

Job Responsibilities:
Company Secretarial duties:

• Provide Councillors with guidance as to their duties, responsibilities, and powers.
• Make Councillors aware of any law relevant to or affecting PASA and affecting them in their personal capacities.
• Report to Council any failure on the part of PASA or a Councillor to comply with the PASA Constitution and legislation where appropriate.
• Assist the Nomination and Induction Committee and ensure that the procedure for appointing Councillors and managing conflicts of interest is properly carried out.
• Assist in the proper induction, orientation, ongoing training and education of Councillors, including assessing the specific training needs of Councillors in their fiduciary and other governance responsibilities.
• Have a direct channel of communication with the Independent Chairperson and Deputy Chairperson and be available to provide comprehensive practical support and guidance to Councillors, with particular emphasis on supporting the independent non‐executive Councillors, the Chairperson and Deputy Chairperson of Council and the chairs of Council Subcommittees.
• Ensure the scheduling of all Council, Council Committee meetings and meetings of the Executive Committee for the year. The Company Secretary prepares the agendas and work plans for these meetings in conjunction with the Chairperson and key executive/s.
• Ensure that meeting papers are circulated timeously to all Councillors to enable them to prepare adequately for these meetings.
• Take responsibility for the minutes, feedback reports and matters arising schedules for PASA Council and its Committees. Minutes are to be circulated promptly, after the approval of the Chairperson.
• Take responsibility for the minutes, the feedback reports and matters arising schedules for the Executive Committee. Minutes are to be circulated promptly, after the approval of the Chairperson. Raise matters that may warrant the attention of Council.
• Assist with the bi‐annual evaluation of the Chairperson, Council and Councillors.
• Provide general governance advice pertaining to PASA as an entity, its compliance with its Constitution and the King IV principles.
• Design and implement PASA and Payments Industry Body (PIB) governance models. Engage stakeholders for the necessary support and approval for these models.
• Proactive and assertive governance management of the executive committee.
• Strong understanding of PASA strategy and macroeconomic strategic issues.
• Drive policy and culture change in PASA when needed.
• Accountable to PASA Council, and the PIB Board, when constituted.

Compliance function duties:

• Maintain a compliance framework for PASA. Continual input into the enhancement of the framework, policies & procedures.
• Ensure compliance and membership application processes are implemented in alignment with other processes. Processes must be integrated and optimised.
• Procure and drive independent assurance assessment of PASA’s compliance management framework at regular intervals.
• Maintain and oversee PASA’s Regulatory Universe and Annual Compliance Management Plan.
• Compile and maintain a membership register regularly.
• Management reporting on compliance and membership matters.
• Work with functional areas to ensure monitoring and reporting to ensure compliance with the organisation’s standards and reporting of the most non-compliance issues and risks.
• Draft entry and participation with the support of industry participants.
• Process membership applications and advice on membership requirements.
• Manage the member compliance enforcement process.
• Fulfil the role of Deputy Information Officer of PASA.
• Provide professional advice and guidance to employees, members, Council and executives to facilitate decision-making.
• Manage stakeholder relations and ensure that their needs are met in line with business and legislative requirements.
• Ensure that compliance platforms and tools meet business and member requirements.
• Manage the overall approach to external compliance management and membership applications and maintain necessary infrastructure, frameworks, tools, and methodologies accordingly.
• Ensure effective compliance governance through the maintenance of appropriate governance structures and processes.
• Keep abreast of industry trends, practices and regulatory change

Legal function duties:

• Represent and advise PASA, PASA Council and employees in all legal matters pertaining to the daily operations of the National Payment System (NPS) and PASA. Serve as legal counsel to PASA and obtain specialised legal advice from external law firms when required.
• Prepare legal opinions pertaining to legal matters in the NPS, including The Financial Action Task Force (FATF), POPIA, Competition Act, Electronic Communications and Transactions (ECT) Act and others
• Establish and facilitate key relationships with interested parties, participants and stakeholders both on a local and international level, to receive and provide guidance/input on the legal foundation of the National Payment System in South Africa being the South African Reserve Bank Act, National Payment System Act and the various legal documents named below.
• Use specialised legal knowledge to develop, maintain and review legal documentation including PASA policies and position papers, PASA Constitution, Payment Clearing House Agreements, PCH Clearing Rules and Service Level Agreements, and PASA structure constitutions.
• Ensure that all activities of PASA are legally supportable and carried out in accordance with PASA values.
• Chair and facilitate legal forums made up of PASA members in support of the above.
• Advise PASA stakeholders (including regulators) on technical matters relating to the drafting and finalisation of regulations, standards and policy papers.

Qualifications:

• An admitted attorney with academic qualifications such as B Juris, B Proc or LLB or equivalent NQF level 7 qualification or higher
• A Company Secretariate qualification. Registration with the Institute of Company Secretaries of Southern Africa (ICSA) will be an added advantage.

Experience:

• Experience in a company secretary function is compulsory (10 years minimum)
• Experience in managing legal and compliance functions.
• Experience in managing dispute resolution, disciplinaries or compliance enforcement is an advantage.
• Experience in restructuring organisations, building new organisations or corporate transactions is an advantage.

Knowledge:

• Highly proficient in all MS Office applications
• Management skills and experience (people, projects and finance).
• Knowledge of the NPS legislation, regulation, and processes will be an advantage.

Skills and competencies:
Specific competencies:

• Utmost integrity and honesty
• Team player within the team and on the executive level
• Stakeholder relations and relationship-building skills
• Facilitation and negotiation skills
• Client orientation and customer focus
• Analytical
• Excellent management skills
• Problem-solving orientation
• Ability to work under pressure
• Flexible and able to work in a changing environment
• Planning and organising skills
• Strong communication skills

Closing Date 27 June 2023

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Job Purpose

• To support the Shared Services Head of Payments Association of South Africa (PASA) in providing a highly professional, competent and proactive professional administration service, in particular, to PASA Shared Services (IT, Finance, HR and Office management activities). To act as the liaison for the Shared Services Head as and when required.
• The incumbent will assist in establishing and maintaining the highest levels of professionalism in Shared Services. The incumbent will ensure the execution of all Shared Services Head secretarial tasks and duties, and general administration of Shared Services to enable the Shared Services Head to optimise time management and execute their role efficiently.

Job responsibilities:

• Providing a full range of corporate secretarial support.
• Coordinating and arranging all Shared Services Head meeting and stakeholder dates.
• Assisting the Shared Services Head in the preparation and professionalising of all Council packs, reports and relevant submissions.
• Proof reading documents.
• Responsibility for dealing with Executive Committee (ExCo) queries and requests from other PASA stakeholders. 
• Collation and circulation of meeting documentation in a timely manner ahead of and after meetings.
• Ensuring a proper filing system is maintained.
• Proactively following up on action items arising from various PASA Council committees, ExCo as well as any other internal or external meetings. Assisting with the relevant agendas.
• Developing, building, and maintaining strong relationships with the business to further enhance business acumen and best practice.
• Planning and coordinating travel, accommodation, and meetings (venues, parking, catering, equipment, and other meeting requirements).
• Ensuring the co-ordination and follow-up of various activities, including diary management and initiating action.
• Keeping track of business expenses and submitting claims in a timely manner.
• Conducting ad hoc research.
• Liaison at all levels internally and externally

Qualifications

• Senior Certificate (NQF4).
• A relevant tertiary qualification would be advantageous.

Experience

• 3-4 years of experience in a similar role.

Knowledge

• Advanced skills in Microsoft PowerPoint and Microsoft Word.
• Strong proficiency in MS Office applications and Microsoft Excel.

Skills and competencies

• Excellent communication skills (verbal and written)
• Excellent planning and organising abilities
• Proficient in relationship building and interpersonal skills
• Ability to work independently
• Strong ability to collaborate with others
• Ability to build credibility and trust
• Ability to analyse problems and make decisions
• Ability to work under pressure
• Diligent and with excellent attention to detail

Closing Date 27 June 2023

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Overall Job Purpose

• To ensure a disciplined & rigorous strategy development process supported by adequate breadth & depth in research results.
• Seeks to provide unique industry expertise, insight and thought leadership to enable PASA members to apply innovation in payment system development whilst being informed of international trends, plausible strategic scenario’s, possible risks, individual stakeholder needs and broader eco-system challenges or dependencies.
• To provide valued strategic support and thought leadership to PASA by ways of insight, perspectives gained and the articulation and conceptualisation of recommendations, options, and choices.
• To facilitate an industry wide strategic dialogue relevant to a particular payments stream and to drive consensus on the way forward with regards to key strategic aspects by ways of relevant fact based input, facilitation and personal impact and leadership

Core Accountability 1.

• Guide and lead a structured strategic dialogue related to the relevant payment stream and eco-system and specifically in relevant formal interbank forums.  Engage in continued evaluation of current payment system strategy with stakeholders and formulate and develop new strategic positions and payment system strategies.
• Provision a well-researched fact base from where decisions will be taken. This implies the application of techniques, processes, methodologies & principles to establish a properly researched and in-depth factual base for strategic option development and/or decision making.
• Engage in appropriate ad-hoc external stakeholder engagements for the purpose of obtaining input on needs, perspectives or analytical information and to develop a comprehensive perspective on the payments eco-system current and future state and implementation options and priorities of selected initiatives.
• Maximize the effectiveness & efficiency of the research & analysis through the succinct presentation and articulation of findings and recommendations.
• Facilitate dialogue and decision making to ensure that stakeholders have a clear perspective on current state (where are we now?), desired state (where do we want to go?) and pathways and priorities to achieve a desired outcome (how do we get there?).

Core Accountability 2.

• Assist with specific ad-hoc strategic focus areas and topics and facilitate insight, decision making and progress in specifically mandated work groups.
• Utilising techniques, strategic tools and strategic frameworks to enable and support key strategic deliverables
• Engaging in research where necessary
• Engaging of NPS stakeholders, both in structured and ad-hoc engagements to validate information and to develop strategic options and choices
• Facilitating progress through assistance to projects in any of the phases of defining, scoping, designing and implementing of industry requirements.

Core Accountability 3.

• Articulate strategic positions and recommendations in formal documentation and from time to time also publish relevant high quality position papers for PASA members, or specific Strategic stakeholder groupings.This will demonstrate a thorough analysis and understanding of the relevant strategic topics and will aim to provide thought leadership to stakeholders. 
• The articulated strategic outcomes/positions/proposals will integrate analysis, information, views, trends, stakeholder needs and responses, regulatory issues, market information, SME-commentaries,  reviews, overviews & recommendations in a holistic strategic document that could support any of the following:

Strategic overview of a landscape

• Advocacy for a particular strategic choice or position
• Insight into difficult strategic options and choices
• Assist with perspectives (e.g., pro’s and con’s) related to various areas of decision making.
• Provide guidance to the prioritizing or scoping of key strategic projects and initiatives
• Providing guidance to companies entering the payments market or presenting a new product from a strategic perspective on the payment stream, regulatory environment and NPSD priorities and concerns

Core Accountability 4.

• Facilitate strategic dialogue to ensure that a shared narrative on preferred strategic direction is created amongst key stakeholders.  This includes the specific accountability for Strategy Forums and Stakeholder forums.

This includes:

• Ensuring Agendas are relevant and well-structured through continued consultation with the respective Chairpersons
• Oversight and final approval of Minutes for all relevant meetings
• Oversight and final accountability to ensure action items emanating from meetings are given the appropriate attention
• Continued liaison with internal stakeholders to ensure alignment between different functional areas

Generally, this implies a mastery of the following:

• Sense-making /analysis of information in group context through the use of small and large group interactive techniques and designs
• Interpretation of research outputs and other relevant information in a group context (variety of audiences) for the purpose of positioning, advocacy and/ or decision making.
• Empowering relevant internal and external stakeholders with strategic insights to crystalize strategic positions and/or obtain advocacy, buy-in and support for strategic choices
• Guiding decision making through succinct and accurate articulation of options and choices

Core Accountability 5.

• Participate in / or lead relevant project work groups and ensure that project implementation / execution is progressed through the provision of strategic recommendations, and by making relevant strategic options and choices clear at all decision junctions.
• Establish an understanding of purpose and scope of each strategic project.
• Ensure a clear project definition and business requirement
• Progress execution through conceptual thought, leadership, factually derived insights, decision frameworks and guiding principles where possible
• Facilitating progress through assistance to projects in any of the phases of defining, scoping, designing and implementing of industry requirements.

Education and Experience Required:

• 8-10 years hands on experience with research and project support in the relevant payment’s environment (card or electronic).
• Relevant tertiary qualification in either Engineering, Economy/Econometrics, Accounting or Commerce.
• In depth retail or corporate banking experience and understanding (non-negotiable)
• The completion of the PASA Certificate in Foundational Payments is a recommendation. (The completion of such programme at the induction or shortly after is alternatively preferred).

Knowledge & Skills:

• System and architectural knowledge and logic
• Regulatory and compliance knowledge related to Payment Systems
• Project Management knowledge and Coordination skills
• Commercial understanding
• Excellent verbal and written communication skills (including report writing and presentations)
• Analytical and Problem-solving skills
• Conceptual skills
• Knowledge of research methodologies
• Advanced analytical skill (e.g. quantitate, qualitative, and system thinking ability)